HomeMy WebLinkAbout07-18-2017 Item 10 - Authorize RFP for License Plate Recognition Meeting Date: 7/18/2017
FROM: Daryl Grigsby, Director of Public Works
Prepared By: Scott Lee, Parking Services Manager
SUBJECT: AUTHORIZE REQUEST FOR PROPOSAL FOR LICENSE PLATE
RECOGNITION (LPR), SPECIFICATION NO 91547
RECOMMENDATION
1. Authorize the issuance of a Request for Proposal (RFP) for License Plate Recognition
System (LPR), Specification No. 91547; and
2. Authorize the City Manager to enter into a contract with the successful bidder within
authorized project budget not to exceed $145,000, and
3. Authorize the City Attorney to approve modifications to the form of the contract with the
successful bidder.
DISCUSSION
The purpose of this project is to assist the Parking Services Division in the identification of
vehicles to determine whether the vehicle has exceeded the all owed parking time permitted at
its current location or has the proper permit for a given area . The project will also assist in the
data collection necessary to update and maintain the Park + model currently used by the city.
This system will gather and process vehicle parking data far more efficiently than the manual
collection processes currently utilized by Parking Services. Mobile license plate reader systems
use image processing technology to identify vehicles through their license plates, and uses
cameras to capture images of the front and/or rear of a vehicle. This will allow parking
enforcement officers to effectively enforce the parking laws of the city. The system will use
real-time database matching which is helpful in stolen vehicle enforcem ent and other similar
police enforcement actions and this information will be routed directly to the police department.
Information will be gathered, processed and stored electronically and will be used for
enforcement, occupancy and parking trend analysi s. The information will only be retained in
the system for the time period needed and then will automatically be deleted.
While LPR is intended primarily for enforcement purposes, this technology will also automate
the collection efforts and improve accuracy of the data used to update the Kimley-Horn Park +
model currently being used by Parking Services. Data can also be gathered to assist in the
determination of whether an area should have parking restrictions added (i.e. meters, time
limits, etc.) and will allow these determinations to be made faster and with more complete
information.
Funding in the amount of $135,000 was approved in FY15 -16 and an additional $10,000 was
approved in FY16-17.
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NEXT STEPS
Solicitation for proposals will be done by publicizing the RFP in various parking industry
periodicals and websites, in addition to local notification required by the City’s Municipal and
Public Resource Codes.
The RFP is scheduled to be released to the public upon approval by Council. After proposals are
received and accepted by the City in August 2017, a team of City staff will review each proposal
for conformity and “best value”. The top ranked firm(s) will be invited to formal interviews to
highlight their capabilities, provide demonstrations of their products and services and to make
recommendations to staff about the specific configuration and equipment necessary to meet the
city’s needs. Negotiations will then begin with the top ranked firm. The new contract will
become effective and work will begin shortly after approval and award.
CONCURRENCES
Public Works Transportation and SLOPD concur with this RFP.
ENVIRIONMENTAL REVIEW
The recommended actions are not subject to the California Environmental Quality Act.
FISCAL IMPACT
Currently the authorized project budget is $145,000. The project is proposed to be funded by
Parking Fund. The anticipated annual cost for the support and maintenance of the new system
will be included in the operating expenses budget annually.
ALTERNATIVES
Alternative 1: The City Council may choose to not approve the RFP for the LPR system and
instruct Staff to continue to manually enforce all parking regulations and manually collect data
for updating the Park + model and seek other alternatives. The Parking Manager and staff do not
recommend this alternative as this option is time consuming and does not improve the overall
capabilities of the division.
Attachments:
a - 2017 Mobile LPR RFP
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Page 1 LPR RFP – specification no. 91547
990 Palm Street San Luis Obispo, CA 93401
Notice Requesting Proposals for
MOBILE LICENSE PLATE RECOGNITION SYSTEM (LPR)
Specification No. 91547
The City of San Luis Obispo is soliciting proposals from qualified vendors for a Mobile License
Plate Recognition System, pursuant to Specification No. 91547. All proposals must be received
by the Finance Department, City Hall, 990 Palm Street, San Luis Obispo, CA no later than 3:30
p.m. Pacific Daylight Time, August 17, 2017.
Proposals received after said date and time will not be considered. To guard against premature
opening, each proposal shall be submitted to the Finance Department in a sealed envelope
plainly marked with the proposer’s name, specification number, proposal title and due date of
proposal opening. Hard copied proposals shall be submitted along with the required forms
provided in the specification package and following instructions contained herein.
Proposals packages may be obtained at either:
The City’s website: www.SLOCity.org – Doing Business – Bids & Proposals Page; or a
http://www.slocity.org/government/department-directory/public-works/public-works-bids-proposals
Additional information may be obtained by contacting:
Scott Lee, Parking Manager, (805) 781-7234 or slee@slocity.org
Nicole Lawson, Supervising Administrative Assistant, (805) 781-7059 or nlawson@slocity.org
For Public Records requests see Section 1.14
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Page 2 LPR RFP – specification no. 91547
Specification No. 91547
TABLE OF CONTENTS
1. NOTICE TO PROPOSERS – PROPOSAL REQUIREMENTS .................................................. 5
1.1. Summary and Requirement to Meet All Provisions ......................................................................... 5
1.2. Contract Term and Optional Extensions .......................................................................................... 5
1.3. Important Dates ............................................................................................................................... 5
1.4. Proposal Submittal and Format ....................................................................................................... 5
1.5. Labeling ............................................................................................................................................ 5
1.6. Insurance Certificate ........................................................................................................................ 5
1.7. Submittal of References ................................................................................................................... 6
1.8. Statement of Contract Disqualifications .......................................................................................... 6
1.9. Withdrawal or Revision of Proposals ............................................................................................... 6
1.10. Multiple Proposals ........................................................................................................................... 6
1.11. Procuring Agency/Personnel ............................................................................................................ 6
1.12. Inquiries and Clarifications ............................................................................................................... 6
1.13. Addenda ........................................................................................................................................... 7
1.14. Public Records .................................................................................................................................. 7
2. CONTRACT AWARD AND EXECUTION ................................................................................... 7
2.1. Proposal Retention and Award ........................................................................................................ 7
2.2. Competency and Responsibility of Proposer ................................................................................... 7
2.3. Form of Agreement .......................................................................................................................... 7
2.4. Insurance .......................................................................................................................................... 8
2.5. Business License and Tax .................................................................................................................. 8
2.6. Failure to Accept Contract ................................................................................................................ 8
2.7. Oral Presentations / Site Visits / Meetings ....................................................................................... 8
2.8. Proposer’s Responsibility ................................................................................................................. 8
3. CONTRACT PERFORMANCE...................................................................................................... 8
3.1. Ability to Perform ............................................................................................................................. 8
3.2. Laws to be Observed ........................................................................................................................ 8
3.3. Payment of Taxes ............................................................................................................................. 8
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3.4. Permits and Licenses ........................................................................................................................ 9
3.5. Safety Provisions .............................................................................................................................. 9
3.6. Public and Employee Safety ............................................................................................................. 9
3.7. Preservation of City Property ........................................................................................................... 9
3.8. Immigration Act of 1986 .................................................................................................................. 9
3.9. Proposer Non-Discrimination .......................................................................................................... 9
3.10. Work Delays ..................................................................................................................................... 9
3.11. Payment Terms .............................................................................................................................. 10
3.12. Inspection ....................................................................................................................................... 10
3.13. Audit ............................................................................................................................................... 10
3.14. Interests of Proposer ...................................................................................................................... 10
3.15. Hold Harmless and Indemnification ............................................................................................... 10
3.16. Contract Assignment ...................................................................................................................... 10
3.17. Termination .................................................................................................................................... 10
4. PROPOSAL CONTENT AND SELECTION PROCESS ............................................................. 11
4.1. Overview ........................................................................................................................................ 11
4.2. Calendar of Events ......................................................................................................................... 11
4.3. Background .................................................................................................................................... 12
4.4. Objectives ....................................................................................................................................... 12
4.5. Functional and Technical Requirements ........................................................................................ 12
4.6. Scope of Work ................................................................................................................................ 13
4.7. Selection Process ............................................................................................................................ 13
5. REQUIRED SUBMITTALS AND CONTENT OF PROPOSALS .............................................. 13
Chapter 1: Title Page ...................................................................................................................... 14
Chapter 2: Table of Contents ......................................................................................................... 14
Chapter 3: Executive Summary ...................................................................................................... 14
Chapter 4: Project Manager ........................................................................................................... 14
Chapter 5: Organizational Experience ........................................................................................... 14
Chapter 6: Organizational Chart and Project Team ...................................................................... 14
Chapter 7: References ......................................................................................................................... 14
Chapter 8: Customer Service and Technical Support ..................................................................... 14
Chapter 9: Sub Proposers ............................................................................................................... 14
Chapter 10: System Specifications ................................................................................................. 14
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Chapter 11: Implementation .......................................................................................................... 15
Chapter 12: Risks ............................................................................................................................ 15
Chapter 13: Disclosure of Past Contract Failures and Litigation .................................................... 15
Chapter 14: Proposer’s Financial Stability Assurance .................................................................... 15
Chapter 15: Fee Proposal ............................................................................................................... 15
Chapter 16: Additional Required Forms ......................................................................................... 17
REQUIRED FORMS ................................................................................................ 18
FORM A: SIGNATURE AFFIDAVIT ......................................................................................................... 18
FORM B: VENDOR PROFILE ............................................................................................................ 19
FORM C: REFERENCES .................................................................................................................... 20
FORM D: STATEMENT OF PAST CONTRACT DISQUALIFICATIONS ................................................ 23
FORM E: COST PROPOSAL SUBMITTAL FORM .............................................................................. 24
FORM F: OPTIONAL COST PROPOSAL SUBMITTAL FORM ............................................................. 25
APPENDICES ...................................................................................................... 26
APPENDIX A: SAMPLE AGREEMENT ............................................................................................... 26
APPENDIX B: INSURANCE REQUIREMENTS .................................................................................... 28
APPENDIX C: FUNCTIONAL AND TECHNICAL REQUIREMENTS ...................................................... 30
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1 NOTICE TO PROPOSERS – PROPOSAL REQUIREMENTS
1.1 Summary and Requirement to Meet All Provisions
The City of San Luis Obispo (“City”) is soliciting proposals from qualified vendors for a
Mobile License Plate Recognition System (LPR). Vendors submitting proposals
(“Proposers”) are required to read this Request for Proposals (“RFP”) in its entirety and
follow the instructions contained herein and shall meet all of the terms, and conditions of
the RFP specifications package. By virtue of its proposal submittal, the Proposer
acknowledges agreement with and acceptance of all provisions of the RFP specifications.
1.2 Contract Term and Optional Extensions
This shall be a Contract for Purchase of Services (Appendix A) for the purchase, installation,
implementation, training, configuration, and services related to the implementation, with
an end date coinciding with completion and acceptance of the implementation services. A
separate Contract for Purchase of Services for the future maintenance and support services,
which may be annual and renewable of for a set number of years will be required.
1.3 Important Dates
Deliver proposals no later than the due date and time indicated below. The City will reject
late proposals:
Issue Date: July 21, 2017
Due Date: August 17, 2017, 3:30PM, PDT
1.4 Proposal Submittal and Format
Each proposal must be submitted in hard copy form (i.e. printed) with a total of five (5)
copies provided in the order provided in the specifications and accompanied by any other
required submittals or supplemental materials. Proposal documents shall be enclosed in
an envelope that shall be sealed and addressed to:
Finance Department
Attn: Lorraine Colleran
City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401
No FAX submittals will be accepted.
1.5 Labeling
All proposals must be clearly labeled:
Proposer’s Name and Address: ________________________
Specification # 91547
Title: Mobile License Plate Recognition System
DUE: August 17, 2017, 3:30pm, PDT
1.6 Insurance Certificate
Each proposal must include a certificate of insurance showing:
A. The insurance carrier and its A.M. Best rating.
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B. Scope of coverage and limits.
C. Deductibles and self-insured retention.
The purpose of the submittal is to generally assess the adequacy of the Proposer’s
insurance coverage during proposal evaluation; as discussed below, endorsements are not
required until contract award. The insurance requirements are detailed in Section 2.4.
1.7 Submittal of References
Each proposer shall submit a minimum of three (3) references on the form provide in the
RFP package as Form C.
1.8 Statement of Contract Disqualifications
Each Proposer shall submit a statement regarding any past government disqualifications on
the form provide in the RFP package as Form D.
1.9 Withdrawal or Revision of Proposals
Proposers may, without prejudice, withdraw proposals by requesting such withdrawal prior
to the time specified for the proposal opening, by submitting a written request to the Bid
Administrator for its withdrawal, in which event the proposal will be returned to the
Proposer unopened. All proposals will be opened and declared publicly. Proposers may
modify their proposal at any time prior to the due date and time of submission for
proposals.
1.10 Multiple Proposals
Multiple proposals from Proposers are NOT permitted.
1.11 Procuring Agency/ Personnel
The City of San Luis Obispo is the procuring agency:
Scott Lee, Parking Manager
City of San Luis Obispo
(805) 781-7234
slee@SLOCity.org
The City of San Luis Obispo Finance Department administers the procurement function:
Lorraine Colleran (Bid Administrator)
Finance Department
990 Palm Street
San Luis Obispo, CA 93401
(805) 781-7435
LColleran@SLOCity.org
1.12 Inquiries and Clarifications
Proposers are to raise any questions they have about the RFP document without delay.
Direct any questions concerning due dates and/or actual submittals to the bid administrator
either by phone or in writing. Direct all technical questions, those concerning specifications
and/or scope of work, to the procuring agency, either by phone or in writing.
Furthermore, Proposers finding any significant ambiguity, error, conflict, discrepancy,
omission, or other deficiency in this RFP document shall immediately notify the procuring
agency and request clarification.
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1.13 Addenda
In the event it is necessary to provide additional clarification or revision to the RFP, the
City will post addenda to the City website and to EBIDBOARD.COM website. It is Proposer’s
sole responsibility to regularly monitor the websites for any such postings. Failure to
retrieve addenda and include their provisions may result in disqualification.
1.14 Public Records
Proposers are hereby notified that all information submitted in response to this RFP may
be made available for public inspection according to the Public Records Act of the State of
California and the California Constitution. Information qualifying as a “trade secret” –
defined in California Public Records Act of 2004 – may be held confidential. Proposers shall
seal separately and clearly identify all information they deem to be “trade secrets,” as
defined by the State of California Statutes. Do not duplicate or comingle information,
deemed confidential and sealed, elsewhere in your response.
The City cannot ensure that information will not be subject to release if a request is made
under applicable public records laws. The City cannot consider the following confidential:
a bid in its entirety, price bid information, or the entire contents of any resulting contract.
The City will not provide advanced notice to Proposers prior to release of any requested
record.
To the extent permitted by such laws, it is the intention of the City to withhold the contents
of proposals from public view – until such time as competitive or bargaining reasons no
longer require non-disclosure, in the City’s opinion. At that time, all proposals will be
available for review in accordance with such laws.
2 CONTRACT AWARD AND EXECUTION
2.1 Proposal Retention and Award
The City reserves the right to retain all proposals for a period of 180 days for examination
and comparison. The City also reserves the right to waive non-substantial irregularities in
any proposal, to reject any or all proposals, to reject or delete one part of a proposal and
accept the other, except to the extent that proposals are qualified by specific limitations.
2.2 Competency and Responsibility of Proposer
The City reserves full discretion to determine the competence and responsibility,
professionally and/or financial stability, of Proposer. Proposer will provide, in a timely
manner, all information that the City deems necessary to make such a decision.
2.3 Form of Agreement
Proposers are responsible for reviewing this Form of Agreement prior to submission of their
proposal. The Form of Agreement shall serve as the basis for the contract resulting from
this RFP. The terms of this template contract shall become contractual obligations following
award of the RFP. By submitting a proposal, the contract shall become contractual
obligations following award of the RFP. By submitting a proposal, Proposers affirm their
willingness to enter into a contract containing these terms.
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2.4 Insurance
Proposers shall provide proof of insurance in the form, coverages and amounts specified in
Appendix B of these specifications within ten (10) calendar days after notice of contract
award as a precondition to contract execution.
2.5 Business License and Tax
The Proposer must have a valid City of San Luis Obispo business license and tax certificate
before execution of the contract. Additional information regarding the City's business tax
program may be obtained by calling (805) 781-7134.
2.6 Failure to Accept Contract
The following will occur if the Consultant to whom the award is made (Consultant) fails to
enter into the contract: the award will be annulled; any bid security will be forfeited in
accordance with the special terms and conditions if a Consultant's bond or security is
required; and an award may be made to the next highest ranked Consultant with whom a
responsible compensation is negotiated, who shall fulfill every stipulation as if it were the
party to whom the first award was made.
2.7 Oral Presentations / Site Visits / Meetings
Proposers may be asked to attend meetings, make oral presentations, inspect City locations
or make their facilities, or those of existing clients with similar operations, available for site
inspection as part of the RFP process. Such presentations, meetings, or site visits will be at
the Proposer’s expense.
2.8 Proposer’s Responsibility
Proposers shall examine this RFP and shall exercise their judgment as to the nature and
scope of the work required. No plea of ignorance concerning conditions or difficulties that
exist or may hereafter arise in the execution of the work under the resulti ng contract, as a
consequence of failure to make necessary examinations and investigations, shall be
accepted as an excuse for any failure or omission on the part of the Proposers to fulfill the
requirements of the resulting contract.
3 CONTRACT PERFORMANCE
3.1 Ability to Perform
The Proposer warrants that it possesses, or has arranged through subcontracts, all capital
and other equipment, labor, materials, and licenses necessary to carry out and complete
the work hereunder in compliance with any and all federal, state, county, city, and special
district laws, ordinances, and regulations.
3.2 Laws to be Observed
The Proposer shall keep itself fully informed of and shall observe and comply with all
applicable state and federal laws and county and City of San Luis Obi spo ordinances,
regulations and adopted codes during its performance of the work.
3.3 Payment of Taxes
The contract prices shall include full compensation for all taxes that the Proposer is required
to pay.
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3.4 Permits and Licenses
The Proposer shall procure all permits and licenses, pay all charges and fees, and give all
notices necessary.
3.5 Safety Provisions
The Proposer shall conform to the rules and regulations pertaining to safety established by
OSHA and the California Division of Industrial Safety.
3.6 Public and Employee Safety
Whenever the Proposer's operations create a condition hazardous to the public or City
employees, it shall, at its expense and without cost to the City, furnish, erect and maintain
such fences, temporary railings, barricades, lights, signs and other devices and take such
other protective measures as are necessary to prevent accidents or damage or injury to the
public and employees.
3.7 Preservation of City Property
The Proposer shall provide and install suitable safeguards, approved by the City, to protect
City property from injury or damage. If City property is injured or damaged resulting from
the Proposer's operations, it shall be replaced or restored at the Proposer's expense. The
facilities shall be replaced or restored to a condition as g ood as when the Proposer began
work.
3.8 Immigration Act of 1986
The Proposer warrants on behalf of itself and all sub Proposers engaged for the
performance of this work that only persons authorized to work in the United States
pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall
be employed in the performance of the work hereunder.
3.9 Proposer Non-Discrimination
In the performance of this work, the Proposer agrees that it will not engage in, nor permit
such sub Proposers as it may employ, to engage in discrimination in employment of persons
because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion
of such persons.
3.10 Work Delays
Should the Proposer be obstructed or delayed in the work required to be done hereunder
by changes in the work or by any default, act, or omission of the City, or by strikes, fire,
earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or
labor due to federal government restrictions arising out of defense or war programs, then
the time of completion may, at the City's sole option, be extended for such periods as may
be agreed upon by the City and the Proposer. In the event that there is insufficient time to
grant such extensions prior to the completion date of the contract, the City may, at the time
of acceptance of the work, waive liquidated damages that may have accrued for failure to
complete on time, due to any of the above, after hearing evidence as to the reasons for
such delay, and making a finding as to the causes of same.
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3.11 Payment Terms
Payments will be made consistent with the Agreement. The City's standard payment terms
are 30 days from the receipt of an original invoice and acceptance by the City of the
materials, supplies, equipment or services provided by the Proposer (Net 30).
3.12 Inspection
The Proposer shall furnish City with every reasonable opportunity for City to ascertain that
the services of the Proposer are being performed in accordance with the requirements and
intentions of this contract. All work done and all materials furnished, if any, shall be subject
to the City's inspection and approval. The inspection of such work shall not relieve Proposer
of any of its obligations to fulfill its contract requirements.
3.13 Audit
The City shall have the option of inspecting and/or auditing all records and other written
materials used by Proposer in preparing its invoices to City as a condition precedent to any
payment to Proposer.
3.14 Interests of Proposer
The Proposer covenants that it presently has no interest, and shall not acquire any
interest—direct, indirect or otherwise—that would conflict in any manner or degree with
the performance of the work hereunder. The Proposer further covenants that, in the
performance of this work, no sub Proposer or person having such an interest shall be
employed. The Proposer certifies that no one who has or will have any financial interest in
performing this work is an officer or employee of the City. It is hereby expressly agreed
that, in the performance of the work hereunder, the Proposer shall at all times be deemed
an independent Proposer and not an agent or employee of the City.
3.15 Hold Harmless and Indemnification
The Proposer agrees to defend, indemnify, protect and hold the City and its agent s, officers
and employees harmless from and against any and all claims asserted or liability established
for damages or injuries to any person or property, including injury to the Proposer's
employees, agents or officers that arise from or are connected with or are caused or claimed
to be caused by the acts or omissions of the Proposer, and its agents, officers or employees,
in performing the work or services herein, and all expenses of investigating and defending
against same; provided, however, that the Proposer's duty to indemnify and hold harmless
shall not include any claims or liability arising from the established sole negligence or willful
misconduct of the City, its agents, officers or employees.
3.16 Contract Assignment
The Proposer shall not assign, transfer, convey or otherwise dispose of the contract, or its
right, title or interest, or its power to execute such a contract to any individual or business
entity of any kind without the previous written consent of the City.
3.17 Termination
If, during the term of the contract, the City determines that the Proposer is not faithfully
abiding by any term or condition contained herein, the City may notify the Proposer in
writing of such defect or failure to perform. This notice must give the Pro poser a 10 (ten)
calendar day notice of time thereafter in which to perform said work or cure the deficiency.
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If the Proposer has not performed the work or cured the deficiency within the ten days
specified in the notice, such shall constitute a breach of the contract and the City may
terminate the contract immediately by written notice to the Proposer to said effect.
Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights
under the contract except, however, any and all obligations of the Proposer's surety shall
remain in full force and effect, and shall not be extinguished, reduced, or in any manner
waived by the termination thereof.
In said event, the Proposer shall be entitled to the reasonable value of its ser vices
performed from the beginning date in which the breach occurs up to the day it received the
City's Notice of Termination, minus any offset from such payment representing the City's
damages from such breach. "Reasonable value" includes fees or charges for goods or
services as of the last milestone or task satisfactorily delivered or completed by the
Proposer as may be set forth in the Agreement payment schedule; compensation for any
other work, services or goods performed or provided by the Proposer shall be based solely
on the City's assessment of the value of the work-in-progress in completing the overall work
scope.
The City reserves the right to delay any such payment until completion or confirmed
abandonment of the project, as may be determined in the City's sole discretion, so as to
permit a full and complete accounting of costs. In no event, however, shall the Proposer
be entitled to receive any amount in excess of the compensation quoted in its proposal.
4 PROPOSAL CONTENT AND SELECTION PROCESS
4.1 Overview
The City of San Luis Obispo (“City”) is soliciting proposals from qualified vendors
(“Proposers”) for a Mobile License Plate Recognition System (LPR). The Mobile License Plate
Recognition System shall function in the manner described herein.
The City requires well-managed and financially sound Proposers with demonstrated skills,
technical ability, and high levels of customer service and satisfaction, to fulfill the
requirements outlined in this RFP. Proposers must have at least five years of experience
with, and provide references demonstrating relevant services were provided. Only those
firms with verifiable experience in LPR will be considered during this proposal process.
4.2 Calendar of Events
Listed below are specific and estimated dates and times of RFP events, all of which are
subject to change. Proposers must complete events by specific dates as indicated unless
revised by the City. The City may or may not issue a formal notification for changes in
estimated dates and times.
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Figure 4-2: Calendar of Events
Date Event
Friday, July 21, 2017 Issue date of RFP
Thursday August 17, 2017 3:30pm PST Proposals due
August 2017 Evaluation of proposals
September 2017 Interviews and Recommendations
September 2017 Negotiation and recommend Vendor
October 2017 Contract Routing to City Council
October 2017 Contract Award
November 2017
Contract begins
4.3 Background
The City of San Luis Parking Services Division has conducted manual on-street parking
studies on metered blocks. Data gathered includes whether a vehicle is present, whether
the meter is paid, and whether the space is out-of-service. Manual on-street studies are
also conducted on non-metered blocks on an as-needed basis to examine adherence to
time limits, residency in permit areas and to evaluate the potential for adding metered or
timed parking. Manual on-street and off-street parking studies are also carried out by staff
to determine whether a vehicle has overstayed the 72-hour maximum allowed for transient
customers.
4.4 Objectives
Due to the need to more efficiently gather parking data, the City of San Luis Obispo Parking
Services seeks a mobile License Plate Recognition system (LPR). The City has recently
purchased the Park+ parking analysis software from Kimley-Horn and Associates.
The objective of this RFP is to contract with a qualified proposer to provide an integrated,
efficient, functional and reliable “state of the art” mobile LPR system to provide sufficient
parking data for this software, and a means of gathering on-street parking data more
efficiently than the manual studies the Parking staff has done in the past. Similarly, more
efficient means of gathering off-street parking data are desired to better manage off-street
facilities.
4.5 Functional and Technical Requirements
The required Functional and Technical Requirements are further described in Appendix C:
Functional and Technical Requirements.
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Appendix C includes a list of the features the City requires to be provided in the Mobile LPR
System. This list may be amended by the City without notice.
4.6 Scope of Work
Not applicable
4.7 Selection Process
The City may shortlist up to four (4) Proposers based on the submitted proposals
and invite them to an interview process. In addition, the Cit y may request that
Proposers demonstrate their product either as part of the interview process or
separately from it. The City, at its discretion, may make site visits to locations where
the Proposers systems are in use. The Proposers shall be evaluated on the following:
o Understanding of the work required by the City;
o Quality, clarity and responsiveness of the proposal;
o Demonstrated competence and professional qualifications necessary for
successfully performing the work required by the City;
o Recent experience in successfully performing similar services;
o Proposed approach in completing the work;
o References;
o Background and experience of the specific individuals to be assigned to this
project; and
o Presentation Interviews.
As reflected above, contract award will not be based solely on price, but on a combination
of the factors determined to be in the best interest of the City. After evaluating the
proposals and discussing them further with the finalists or the tentatively selected
Proposers, the City reserves the right to further negotiate the proposed work and/or
method and amount of compensation. Once prospective Proposers have been evaluated
by the evaluation panel, negotiations shall begin. If negotiations are unsuccessful, talks
with that Proposer will be abandoned and negotiations will then commence with the next
qualified Proposer, and so on, until a final agreement has been reached and a contract
prepared. Staff will present their findings to the City Council, which, at its discretion, will
award a contact.
5. REQUIRED SUBMITTALS AND CONTENT OF PROPOSALS
Proposing companies desiring to respond to this Request for Proposal (RFP) shall submit their
proposal in sufficient detail to allow for a thorough evaluation and comparative analysis. The
City shall use the responses as the basis of its evaluation. The proposals should be as brief and
concise as possible without sacrificing clarity. Proposals containing irrelevant material or an
abundance of excessively vague language may be penalized in t he screening process.
Arrange proposals to match the following outline. Respond to each and every question and/or
statement. In the context of this section “you” and “your” is the same as “Proposer” and
“Proposer’s”, respectively.
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Chapter 1: Title Page
The title page shall contain at a minimum the name of the Proposer, RFP Title, and Due Date.
Chapter 2: Table of Contents
The Table of Contents outlines in sequential order the chapters of your proposal.
Chapter 3: Executive Summary – Description of Organization
Provide an executive summary introducing your firm. Limit your response to thre e pages. At a
minimum, include the following information:
o Briefly describe your firm’s organization and history in relation to providing mobile License
Plate Recognition System (LPR) similar to the services described in this RFP.
o Your experience including the number of years in business.
o The location of the office from which this engagement will be serviced and the range of
activities performed at that office.
o Include a brief summary of the factual, core aspects of your proposed services.
o Reaffirm required experience in providing systems and performing services similar to those
outlined in this RFP.
Chapter 4: Project Manager
Identify the Project Manager you propose to assign to the engagement. Provide background on
the experience of the Project Manager. Limit your response to three pages.
Chapter 5: Organizational Experience
Not applicable
Chapter 6: Organizational Chart and Project Team
Provide a list of staff that will be committed to the project, with their professional resumes.
Chapter 7: References
Provide three references from similar projects and clients. Limit your response to three pages.
Chapter 8: Customer Service and Technical Support
Provide a description of the customer service features and technical support abilities of the
Proposer. Include any training and staff development that would b enefit the City. Any additional
features that would be relevant can also be included here.
Chapter 9: Sub Proposers (if any)
Identify any sub-Proposers that would be used. Give a detailed description of their involvement,
scope of work, background, and responsibilities. The price proposed shall include any and all work
to be done by sub-Proposers, and the City will only process claims and payments to the Proposer.
A list of sub-Proposers to be hired shall be submitted as a part of the proposal. Also disclose
whether or not the sub Proposer is a subsidiary or is financially tied to the Proposer in any other
manner. Use of sub-Proposer does not relieve the Proposer of overall responsibility. City reserves
the right to approve all proposed sub-Proposers.
Chapter 10: System Specifications
Submit a detailed description of your Mobile License Plate Recognition System. Limit your
response to ten pages. At a minimum include:
o A narrative overview of your system and its functionality.
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o A listing and brief description of all software included and hardware required.
o The benefits of your system and how it will meet and/or exceed the scope of services.
o Detail the new processes and workflows the City will need to adopt to use your
system.
o Describe any integration you have with other related products as well as the
customization possibilities with your system.
o Features exclusive to your system.
Chapter 11: Implementation
Submit an overview of your approach to implementation. Limit your response to four
pages. At a minimum, include:
o A project schedule including phases, activities, tasks, training, milestones, decision points,
deliverables, etc.
o A description of how your project management will keep the implementation on schedule
and ensure the end result is a satisfactorily functioning system.
o Expected use of City resources including City hardware and assistance from City Staff.
o Information or data to be used or obtained from the City.
Chapter 12: Risks
Identify in detail any anticipated or potential concerns or risks in implementing your system; your
approach to resolving these concerns; and any special assistance required from the City. Limit
your response to two pages.
Chapter 13: Disclosure of Contract Failures and Litigation
Disclose any alleged significant prior or ongoing contract failures, contract breaches, any civil or
criminal litigation or investigation pending which involves your firm or in which your firm has
been judged guilty or liable, or which may affect the performance of the services to be rendered
herein, in which your firm, any of its employees, sub-Proposers, or sub consultants is or has been
involved in within the last three (3) years.
Chapter 14: Proposer’s Financial Stability Assurance
Not applicable
Chapter 15: Fee Proposal
Include detailed pricing information for the mobile License Plate Recognition System as described
in this RFP.
Quote fees as all inclusive, not-to-exceed, fixed fees for each relevant aspect of the Mobile
License Plate Recognition System. The fee could be a one-time fee, fee per use, fee per year, fee
per contract period, etc.
Clearly explain your pricing model. The City will consider alternative pricing models. Also,
identify all other costs beyond the usage cost such as a fee for training, system maintenance, etc.
As noted above, prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:
o All Inclusive – Covers all direct and indirect expenses incurred by the Proposer including but
not limited to; travel, telephone, copying and other out-of-pocket expenses.
o Not-To-Exceed – The actual fees shall not exceed the amount specified in fee proposal.
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o Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain
fixed and valid for the entire length of the contract and any/all renewals.
Provide exact fees - not a range. Take advantage of the opportunity to ask questions and receive
answers to gain clarification. Furthermore, document any significant assumptions for arriving at
fee estimates. You are responsible for verifying the correctness of calculations in your fee
proposal.
Each of the following is a component of the fee proposal. Provide detail in your narrative
responses to ensure clarity.
o Software/Product Licenses
o Project Management
o Travel
o Design/Planning
o Equipment Fees
o Customizations
o Interface Development
o Training
o Deployment (Installation)
o Support and Maintenance
Present the fees of ongoing support and maintenance for your LPR system. If you offer different
levels of support, price the level of support that you recommend the City purchase. Furthermore,
provide detailed fees for all levels of support and maintenance you offer. Support and
maintenance fees should start in Year 1, which is the first 365 days after the system is live and
accepted by the City.
Proposer shall continue to support all the software and licenses they are proposing. The City
requires Proposer to quote Support and Maintenance for a minimum of five (5) years. Proposer
is encouraged to quote Support and Maintenance fees beyond year five, for as many years as
they are willing to include in the contract.
The City reserves the right to make an award without further discussion of the fee proposal
submitted. Therefore, the Proposer should submit the fee proposal on the most favorable terms
they can offer. However, this does not limit the City from negotiating with the selected Proposer.
Fees will be evaluated on both initial and ongoing fees. The financial evaluation will be based on
the total (life cycle) fee of ownership for the system over a period of up to ten (10) years, or
longer if determinable. The fees used will be those provided by Proposer and as established by
the City for hardware/software and system operations.
Configuration Adjustment: The City reserves the right to select and exclude any software for the
acquisition regardless of the configuration proposed. As part of the evaluation process, the City
may find it necessary to add or delete software or services from proposals to make equivalent
comparisons.
A finalization of the specifications and scope of services is expected as a part of final contract
negotiation or through a Best and Final Offer (BAFO) process. By the BAFO the Proposer(s)
remaining in the process will have met with the City and or demonstrated their product giving
them the opportunity to obtain a complete understanding of all requirements.
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Chapter 16: Additional Required Forms and/or Attachments
Include the following required forms and/or attachments to your Proposal. Forms are included
in the RFP.
o Form A – Signature Affidavit – A company representative with authority to bind the
Proposer to the City by contract shall sign the form, attesting the proposal has been
submitted in conformance to stated requirements.
o Form B – Vendor Profile – complete the information about your firm.
o Form C – References
o Form D – Statement of Past Contract Disqualifications
o Form E – Cost Proposal Submittal Form
o Form F – Optional Cost Proposal Submittal Form
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FORM A: SIGNATURE AFFIDAVIT
NOTE: THIS FORM MUST BE RETURNED WITH YOUR RESPONSE.
In signing proposals, we certify that we have not, either directly or indirectly, entered into any
agreement or participated in any collusion or otherwise taken any action in restraint of free
competition; that no attempt has been made to induce any other person or firm to submit or
not to submit proposals, that proposals have been independently arrived at, without collusion
with any other Proposers, competitor or potential competitor; that proposals have not been
knowingly disclosed prior to the opening of proposals to any other Proposers or competitor;
that the above statement is accurate under penalty of perjury.
The undersigned, submitting this proposal, hereby agrees with all the terms, conditions, and
specifications required by the City in this Request for Proposal, declares that the attached
proposal and pricing are in conformity therewith, and attests to the truthfulness of all
submissions in response to this solicitation.
Proposers shall provide the information requested below. Include the legal name of the
Proposer and signature of the person(s) legally authorized to bind the Proposers to a contract.
SIGNATURE AND DATE OF AUTHORIZE REPRESENTATIVE
PRINT NAME: __________________________________________________
FIRM (PROPOSER) NAME: ________________________________________
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FORM B: VENDOR PROFILE
Company Information
Company Name (Proposer)
FEIN: (If FEIN is not applicable, SSN collected
upon award)
Contact Name Title
Telephone (
)
Fax
(
)
Email
Address City State Zip
Primary Individual Contact Information
Contact Name Title
Telephone
( )
Fax
(
)
Email
Address City State Zip
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FORM C: REFERENCES
Describe fully three contracts performed by your firm that demonstrate your ability to provide
the services included with the scope of the specifications. The City reserves the right to contact
references listed for additional information regarding your firm's qualifications.
Reference No. 1
Customer Name
Contact Individual
Telephone & Email
Street Address
City, State, Zip Code
Date of Services
Contract Amount
Description of services
Project Outcome
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Reference No. 2
Customer Name
Contact Individual
Telephone & Email
Street Address
City, State, Zip Code
Date of Services
Contract Amount
Description of services
Project Outcome
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Reference No. 3
Customer Name
Contact Individual
Telephone & Email
Street Address
City, State, Zip Code
Date of Services
Contract Amount
Description of services
Project Outcome
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FORM D: STATEMENT OF PAST CONTRACT DISQUALIFICATIONS
The Proposer shall state whether it or any of its officers or employees who have a proprietary
interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or
completing a federal, state, or local government project because of the violation of law, a safety
regulation, or for any other reason, including but not limited to financial difficulties, project
delays, or disputes regarding work or product quality, and if so to explain the circumstances.
Do you have any disqualification as described in the above paragraph to declare?
Yes No
If yes, explain the circumstances.
Executed on at _______________________________________ under
penalty of perjury of the laws of the State of California, that the foregoing is true and correct.
___________________________________________
Signature of Authorized Representative of Proposer
___________________________________________
Print name of Authorized Representative of Proposer
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FORM E: COST PROPOSAL SUBMITTAL FORM
The City is requesting proposals for a mobile License Plate Recognition System (LPR). Each
Proposer shall fill out the following cost proposal. If there are any additional costs not included
in this Cost Proposal, those costs must be identified on a separate sheet of paper and included
as stated in this Request for Proposal. On a separate page, a detailed breakdown of th e costs
below as well as a detailed price list shall also be provided.
Provide cost proposal associated with the purchase of one (1) LPR unit and required backend
software, hardware and other components necessary to operate the LPR system. Provide the
additional costs related to addition of a second or third LPR system.
DESCRIPTION COST
1a) SINGLE Portable License Plate Recognition
System in accordance with all the specifications
outlined.
$
1b) each ADDITIONAL Portable License Plate
Recognition System in accordance with all the
specifications outlined.
$
2a) SINGLE Fixed License Plate Recognition
System in accordance with all the specifications
outlined.
$
2b) each ADDITIONAL Fixed License Plate
Recognition System in accordance with all the
specifications outlined.
$
Make sure pricing includes all technical support, training, delivery, installation and
warranty.
As noted above, prepare the fee proposal as all inclusive, not -to-exceed, fixed fees:
• All inclusive – Covers all direct and indirect necessary expenses included but not
limited to: travel, telephone, copying, and other out-of-pocket expenses
• Not-to-exceed – The actual fees shall not exceed the amount specified in Fee
Proposal
• Fixed Fee – All prices, rates, fees, and conditions outlined in the proposal shall
remain fixed and valid for the entire length of the contract and any/all renewals.
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FORM F: OPTIONAL COST PROPOSAL SUBMITTAL FORM
As part of the Mobile License Plate Recognition System (LPR), some spare or additional
equipment or services may be added by the City. By inclusion of Form F, City is not required to
purchase, lease or otherwise acquire any hardware, software, training, or other services
specified in this section.
Complete table with per unit costs/fees that the Proposer offers and feels the City may be
interested in considering:
Description of Equipment or Service Unit $ per
Annual software/hardware warranty Year $
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Appendix A: FORM OF AGREEMENT (SAMPLE)
THIS AGREEMENT is made and entered into in the City of San Luis Obispo on [date],
by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred
to as City, and [CONTRACTOR’S NAME IN CAPITAL LETTERS], hereinafter referred to as
Contractor.
W I T N E S S E T H:
WHEREAS, on [date], City requested proposals for a Mobile License Plate Recognition
System (LPR) per Specification No. 91547.
WHEREAS, pursuant to said request, Contractor submitted a proposal which was accepted
by City for said [supplies, equipment, services, project, whatever].
NOW THEREFORE, in consideration of their mutual promises, obligations, and covenants
hereinafter contained, the parties hereto agree as follows:
1. TERM. The term of this Agreement shall be from the date this Agreement is made and
entered, as first written above, until acceptance or completion of said [supplies, equipment, services,
project, whatever].
2. INCORPORATION BY REFERENCE. City Specification No. 91547 and Contractor's
proposal dated [date], are hereby incorporated in and made a part of this Agreement.
3. CITY'S OBLIGATIONS. For providing [supplies, equipment, services, project,
whatever] as specified in this Agreement, City will pay and Contractor shall receive therefor compensation
in a total sum not to exceed [$ .00].
4. CONTRACTOR'S OBLIGATIONS. For and in consideration of the payments and
agreements hereinbefore mentioned to be made and performed by City, Contractor agrees with City to do
everything required by this Agreement and the said specification.
5. AMENDMENTS. Any amendment, modification, or variation from the terms of this
Agreement shall be in writing and shall be effective only upon approval by the Council [or other official]
of the City.
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6. COMPLETE AGREEMENT. This written Agreement, including all writings
specifically incorporated herein by reference, shall constitute the complete agreement between the parties
hereto. No oral agreement, understanding, or representation not reduce d to writing and specifically
incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding, or
representation be binding upon the parties hereto.
7. NOTICE. All written notices to the parties hereto shall be sent by United States mail,
postage prepaid by registered or certified mail addressed as follows:
City City Clerk
City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401
Contractor [ ]
[ ]
[ ]
[ ]
8. AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant
that each individual executing this agreement on behalf of each party is a person duly authorized and
empowered to execute Agreements for such party.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
the day and year first above written.
ATTEST: CITY OF SAN LUIS OBISPO
____________________________________ By:____________________________________
City Clerk City Manager
APPROVED AS TO FORM: CONTRACTOR
_____________________________________ By: ___________________________________
City Attorney
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Appendix B: INSURANCE REQUIREMENTS
The Proposer shall procure and maintain for the duration of the contract insurance against claims
for injuries to persons or damages to property which may arise from or in connection with the
performance of the work hereunder by the Proposer, its agents, representatives, employees or
sub Proposers.
Minimum Scope of Insurance. Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 20
10 Prior to 1993 or CG 20 10 07 04 with CG 20 37 10 01 or the exact equivalent as
determined by the City).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability,
code 1 (any auto).
3. Workers' Compensation insurance as required by the State of California and Employer's
Liability Insurance.
4. Errors and Omissions Liability insurance as appropriate to the consultant's profession.
Minimum Limits of Insurance. Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and
property damage. If Commercial General Liability or other form with a general aggregate
limit is used, either the general aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be twice the required occurrence
limit.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.
4. Errors and Omissions Liability: $1,000,000 per occurrence.
Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be
declared to and approved by the City. At the option of the City, either: the insurer shall reduce
or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials,
employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of
losses and related investigations, claim administration and defense expenses.
Other Insurance Provisions. The general liability and automobile liability policies are to contain,
or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, agents and volunteers are to be covered as
insureds as respects: liability arising out of activities performed by or on behalf of the
Consultant; products and completed operations of the Consultant; premises owned,
occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by
the Consultant. The coverage shall contain no special limitations on the scope of
protection afforded to the City, its officers, official, employees, agents or volunteers.
2. For any claims related to this project, the Consultant's insurance coverage shall be
primary insurance as respects the City, its officers, officials, employees, agents and
volunteers. Any insurance or self-insurance maintained by the City, its officers, officials,
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employees, agents or volunteers shall be excess of the Consultant's insurance and shall
not contribute with it.
3. The Consultant's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
4. Each insurance policy required by this clause shall be endorsed to state that coverage
shall not be suspended, voided, canceled by either party, reduced in coverage or in limits
except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the City. The Consultant agrees to notify the City in the
event that the policy is suspended, voided or reduced in coverage or limits. A minimum of
30 days prior written notice by certified mail, return receipt requested, will be provided.
Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating
of no less than A:VII.
Verification of Coverage. Consultant shall furnish the City with a certificate of insurance showing
maintenance of the required insurance coverage. Original endorsements effecting general
liability and automobile liability coverage required by this clause must also be provided. The
endorsements are to be signed by a person authorized by that insurer to bind coverage on its
behalf. All endorsements are to be received and approved by the City before work commences.
Sub-consultants. Consultant shall include all sub-consultants as insured under its policies
or shall furnish separate certificates and endorsements for each sub-consultant. All
coverages for sub-consultants shall be subject to all of the requirements stated herein.
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Appendix C: FUNCTIONAL AND TECHNICAL REQUIREMENTS
It is the intent of the City to have incorporated, included or provided the following functional and
technical requirements in the Proposer’s solution provided herein. The City reserves the right to
remove, add or prioritize any and/or all requirements contained herein without prior notice to
Proposers.
Mandatory Specifications
1. Equipment must be mountable to a car or truck without increasing the width or height of
the vehicle by more than twelve inches.
2. Equipment must function without failure in wind, rain, snow, and temperatures above
100 deg. F.
3. Equipment must have a display on the interior of the vehicle that shows vehicle plate
numbers as they are scanned. This display must be clearly visible to the operator(s) from
both front seats of the vehicle.
4. Equipment must be able to read license plates on both sides of the vehicle simultaneously
at speeds up to 25 mph with an accuracy of at least 90 percent .
5. The City prefers bidders to offer both a theft-resistant permanent installation option, and
a portable option. The time required to dismount and remount the portable version shall
be 30 or fewer minutes.
6. All wiring and components must be installed to meet the vehicle’s original manufacturer’s
specifications and not void any vehicle warranties.
7. When used in off-street facilities, the inventory upload into the Parking Services PARCS
servers shall be automated and require 30 or fewer minutes to complete.
8. If the Mobile LPR system uses software that is route-specific, meaning that the inventory
takers must follow a pre-determined route when circulating through the facilities or
streets to obtain the inventories, such software shall be GUI-modifiable by the user to
alter pre-determined routes to reflect changes in parking configurations.
9. The system shall have multiple cameras in order to capture license plate data from
vehicles parked on either side of a bi-directional or uni-directional drive aisle. Multiple
passes down a single drive aisle is not acceptable.
10. Bidder must provide training and support for the LPR system and database download
component for one year. The training will consist of at least 2 classroom trainings and
support 24 hours per day 7 days per week for an entire year.
11. The LPR system must be able to read license plates at all angles to the LPR vehicle
between perpendicular and parallel.
12. The LPR system must be able to read license plates as close as five feet from the camera
or as far as fifteen feet from the camera.
13. The LPR system must have the ability to store 10,000 vehicle images.
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14. The LPR system software must have the ability to count and report the number of vehicles
in any given lot or garage.
15. The LPR system software must collect spatial coordinates, time and date of reading, and
a photograph of each vehicle surveyed. All records must be exportable in a format
compatible with ESRI ArcGIS and MS Excel.
16. The LPR system must give a visual and audible warning when it finds a vehicle that is in
violation of time restrictions or permit requirements.
17. All mounting hardware for the LPR system must be provided by the vendor.
18. The LPR system must have electronic tire-chalking capability.
19. Bidder must provide a detailed list of parts, including line/item un it pricing on an FOB
Destination basis.
20. The LPR system shall alert the driver of a possible miss-read and allow the driver to correct
the data at the time of taking inventory. The LPR system shall also allow corrections to be
made once the inventory has been uploaded to the server.
21. The LPR system must perform with 90 percent accuracy in all indoor or outdoor lighting
conditions regardless of the time of day or night. The Vendor shall provide any necessary
shading or lighting elements required to mitigate th e effect of the ambient lighting
conditions on the LPR system performance.
22. All items bid are to be new product (not used, remanufactured, refurbished, rebuilt, etc.)
23. At a minimum, the Standard Manufacturer’s Warranty against defects and workmanship
is required. Include information about your specific warranty, including your policy on
replacement and repairs.
24. The LPR system shall be designed to operate in North America, where plate styles, fonts,
size and spacing cannot be predetermined. All plates issued b y states within the US and
plates issued by Canadian authorities as well as Mexican authorities shall be readable,
including license plates that are stamped metal as well as plates that are flat (painted
only).
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