HomeMy WebLinkAbout07-18-2017 Item 09 - ESRI Enterprise License Agreement Extension Meeting Date: 7/18/2017
FROM: Derek Johnson, Assistant City Manager
Prepared By: Steve Schmidt, Information Technology Manager
SUBJECT: ESRI ENTERPRISE LICENSE AGREEMENT EXTENSION
RECOMMENDATION
Approve an agreement with Environmental Systems Research Institute (ESRI), Inc. for a three-year
Small Government Enterprise License Agreement (ELA) in the amount of $105,000 payable on an
annual basis at $35,000 per year.
DISCUSSION
The City of San Luis Obispo utilizes ESRI software application products for all the City’s
Geographic Information System (GIS) software needs. The ESRI-ELA provides:
1. Unlimited number of licenses for ArcGIS Desktop.
2. Unlimited number of licenses for ArcGIS Server.
3. Unlimited number of licenses for extensions used in ArcGIS desktop and ArcGIS Server.
4. Technical support and software maintenance.
5. Discounts on instructor led training and free online trainings
The continuation of the ESRI-ELA is required to continue to provide critical GIS services used
throughout the City. All GIS analysis performed by the GIS staff is done using ESRI software.
ESRI GIS software is required for citywide enterprise software systems such as Cityworks,
Springbrook and EnerGov. In addition, the Police and Fire dispatch CAD/RMS system utilizes
ESRI for their critical Spillman incident mapping, Crime Analysis, Automatic Vehicle Location and
Quickest Route systems.
Background/Sole Source Justification
The City has exclusively utilized ESRI GIS software applications since 1995. ESRI is the only
vendor that provides the GIS systems that the City requires to power all the critical major
enterprise systems, which are now all GIS centric. ESRI software solutions meets all the City’s
needs and continues to mature to meet new technology changes and requirements
ENVIRONMENTAL REVIEW
The requested actions are not subject to CEQA.
CONCURRENCES
All City Departments are supported directly or indirectly through GIS and support the
recommendation.
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FISCAL IMPACT
Continuing the ESRI-ELA for an additional three years will cost $35,000 for each year of the
three-year contract for a total of $105,000. The Information Technology Division’s budget includes
funding for ESRI licensing and has sufficient funding in the operating budget to cover the expense.
ALTERNATIVES
Do not approve the sole source purchase. This alternative is not recommended as without the
ESRI - ELA, the City cannot maintain and support the current level of critical GIS services.
Attachments:
a - ERSI ELA Agreement
b - ESRI ELA Quote
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