HomeMy WebLinkAbout06-16-2017 Parks and Rec Destruction MemoMemorandum
City of San Luis Obispo Parks and Rei
March 23, 2017
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JUL 17 2017
:reation Department
TO: Shelly Stanwyck, Director of Parks and Recreation
Christine Dietrick, City Attorney
FROM: Marti Reynolds, Supervising Administrative Assistant
SUBJECT: Request for Records Destruction
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,MAY 1 6 2017A14 -
On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In
accordance with that policy and schedule, certain records have been identified as now being
eligible for destruction. We currently have the equivalent of 5 boxes of records that exceed
these retention requirements. All boxes are in storage at the Ludwick Community Center
where they are marked and arranged by division and date (and some still by our prior numbering
system), then placed on an inventory spreadsheet. This inventory is then visually verified and
additions noted before making this annual request.
The method of destruction will be by shredding and recycling the boxed contents of the eligible
files. We anticipate using Iron Mountain Records Management. Once permission is received, we
will schedule Iron Mountain to come to the Ludwick Community Center to shred the approved
documents.
Please sign below indicating your approval for the destruction of the records listed on page two
of this document. Also attached is the disposition schedule from the Records Retention Policy
outlining Parks and Recreation documents. �1
Shelly Stan ck, Parks nd Recreation 521riWine Dietrick, City Attorney
CERTIFICATION OF DESTRUCTION
I, Marti Reynolds, do hereby certify that the records listed on the attached were properly
disposed of.
upervising Administrative Assistant Date
Original: City Clerk
Copy: Parks and Recreation Department
Order Number:
Customer Information
LS123
CITY OF SAN LUIS OBISPO
864 SANTA ROSA ST
SAN LUIS OBISPO, CA 93401-2806
Proof of Service
LA -20831156-216964308
Service Status
Status: fulfilled
Center: Los Angeles, CA (LA)
Arrival Time: 6/16/17 9:46 AM (PDT)
Service Summary
BoxShred: 1 of 1
Item ID Item Type Status Activity Time Reason Driver Note Scan Level Signed By
1.2_00006 FLOOR Qty: 5 fulfilled 6/16/17 9:50 AM jherrera N N I JENNIFER BRAKER
(PDT)
BoxShred: 1 of 1
I� .JENNIFER BRAKER
6/16/17 9:50 AM (PDT)
Page 1 of 1
Records Eligible for Destruction 2017
Located in Storage at Ludwick Community Center
nivkinn FiIP Namip 17Ated Retention Fxnires
ADMIN
Injury Reports/Participants (originals)
2010
2017
FACILITIES
Facilities Use Permits
2012
2017
Facilities Use Permits
2011-12
2017
COMMUNITY
SERVICES
Contract Class Program Waivers 2011
2012
2017
Contract Class Instructor Info. 2008-10
2012
2017