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Home My WebLink About08-15-2017 Agenda Tuesday, August 15, 2017 4:00 PM REGULAR MEETING Council Chamber 990 Palm Street San Luis Obispo Page 1 CALL TO ORDER: Mayor Heidi Harmon ROLL CALL: Council Members Carlyn Christianson, Aaron Gomez, Andy Pease, Vice Mayor Dan Rivoire and Mayor Heidi Harmon PRESENTATIONS 1. CAL POLY STUDENT ENROLLMENT PRESENTATION (15 MINUTES) STUDY SESSION 2. WATER AND WASTEWATER RATE STRUCTURE REVIEW (MATTINGLY / METZ – 60 MINUTES) Recommendation: Participate in the second of four water and wastewater rate structure study sessions with HDR Engineering, Inc. and prioritize rate structure goals. ADJOURNED TO THE REGULAR MEETING OF AUGUST 15, 2017 Packet Pg 1 San Luis Obispo City Council Agenda August 15, 2017 Page 2 6:00 PM REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Heidi Harmon ROLL CALL: Council Members Carlyn Christianson, Aaron Gomez, Andy Pease, Vice Mayor Dan Rivoire and Mayor Heidi Harmon PLEDGE OF ALLEGIANCE: Council Member Andy Pease PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (gov. Code sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. 3. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (GALLAGHER) Recommendation Waive reading of all resolutions and ordinances as appropriate. 4. MINUTES OF JUNE 6, 2017, JULY 11, 2017 AND JULY 18, 2017 (GALLAGHER) Recommendation: Approve minutes of the June 6, 2017, July 11, 2017 and July 18, 2017 City Council meetings. Packet Pg 2 San Luis Obispo City Council Agenda August 15, 2017 Page 3 5. AUTHORIZATION TO ISSUE AN RFP FOR AN ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM (BRADFORD / JATHANNA) Recommendation: 1. Approve the issuance of an RFP for an Enterprise Resource Planning (ERP) software system; and 2. Authorize the City Manager to execute agreements with selected ERP software vendor and/or software implementer based on the software vendor/implementers selected if proposal is within approved total implementation budget; and 3. Authorize the Finance Director or their designee to execute Purchase Orders to software vendor and/or consulting services based on the software selected and contracts negotiated in an amount not-to-exceed the authorized project budget. 6. ORDINANCE ADOPTION AMEND TITLE 17 OF THE MUNICIPAL CODE ASSOCIATED WITH DEVELOPMENT AGREEMENTS (CODRON / DAVIDSON) Recommendation: Adopt Ordinance No. 1636 (2017 Series) entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 17 (Zoning Regulations) of the Municipal Code associated with Development Agreements with an exemption from Environmental Review (CODE-0107-2017).” 7. APPROVAL OF THE FINAL MAP FOR TRACT 2428-2, 3000 CALLE MALVA (TR 121-13) (CODRON / DOSTALEK) Recommendation: Adopt a resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the final map for Tract 2428-2 (3000 Calle Malva, TR 121-13)” and authorizing the Mayor to execute a Subdivision Agreement. 8. ORDINANCE ADOPTION AMENDING CHAPTER 10.52.010 (PARKING METER ZONE RATES) OF THE SAN LUIS OBISPO MUNICIPAL CODE (GRIGSBY / LEE) Recommendation: Adopt Ordinance No. 1635 (2017 Series) entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Section 10.52.010 (Parking Meter Zone Rates) of the San Luis Obispo Municipal Code” to increase parking rates for metered spaces effective January 1, 2018 and again on July 1, 2020. Packet Pg 3 San Luis Obispo City Council Agenda August 15, 2017 Page 4 9. AUTHORIZE CITY MANAGER TO ENTER INTO A SOLE SOURCE CONTRACT WITH CENTRE FOR ORGANIZATION EFFECTIVENESS (COE) FOR EMPLOYEE AND LEADERSHIP DEVELOPMENT PROGRAM (IRONS / ROLTGEN) Recommendation: 1. Authorize the issuance of a purchase order to the Centre for Organizational Effectiveness (COE) in the amount of $123,750; and 2. Authorize the City Manager to execute a sole source agreement with the COE not to exceed $123,750 for fiscal year 2017-18 to continue a comprehensive employee and leadership development and core competency program for the City of San Luis Obispo. 10. HUMAN RESOURCES AND FINANCE DEPARTMENTS’ OFFICE RECONFIGURATION, SPECIFICATION NO. 91525 (GRIGSBY / IRONS / BRADFORD / ESPARZA-RENIERE) Recommendation: 1. Approve construction documents for "Human Resources and Finance Departments’ Office Reconfiguration"; and 2. Authorize staff to advertise for bids and authorize the City Manager to award the construction contract if the lowest responsible bid is within the Engineer’s Estimate of $112,939; and 3. Authorize allocation of $185,848 from the General Fund balance. 11. AMENDMENT TO THE GRANT AGREEMENT WITH COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC. (CAPSLO) FOR FUNDING FOR THE HOMELESS SERVICES CENTER (40 PRADO) (JOHNSON / HERMANN) Recommendation: Approve the amendment to the grant agreement with CAPSLO for funding for the homeless services center (40 Prado) to extend the term for completion of the project by June 30, 2018. 12. AMENDMENT TO THE AGREEMENT WITH BARNETT COX & ASSOCIATES (BCA) FOR COMMUNICATIONS SUPPORT SERVICES (JOHNSON / HERMANN) Recommendation: Approve the amendment to the agreement with BCA for communications support services. Packet Pg 4 San Luis Obispo City Council Agenda August 15, 2017 Page 5 13. CLAIM SETTLEMENT DELEGATION TO CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) FOR WORKERS’ COMPENSATION CLAIMS INCURRED PRIOR TO MEMBERSHIP (IRONS / ZOCHER) Recommendation: Adopt a resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, delegating claim settlement authority to the California Joint Powers Insurance Authority for workers’ compensation claims incurred prior to membership.” 14. HIGHLAND DRIVE GATEWAY MONUMENT PROJECT, SPECIFICATION NO. 90766 - PG&E EASEMENT (GRIGSBY / MCGUIRE) Recommendation: Adopt a resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the real property easement agreement with Pacific Gas & Electric for utility service” authorizing the Mayor to execute the agreement to allow for utility relocation at the Highland Drive Gateway Monument. PUBLIC HEARINGS AND BUSINESS ITEMS 15. SAFE ROUTES TO SCHOOL PLAN FOR BISHOP’S PEAK AND PACHECO ELEMENTARY SCHOOLS (GRIGSBY / HUDSON / FUKUSHIMA – 30 MINUTES) Recommendation: Adopt a resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, adopting the Safe Routes to School Plan for Bishop’s Peak and Pacheco Elementary Schools, amending the 2013 Bicycle Transportation Plan to include the Class I Path between Ramona Dr. and Foothill Blvd., and adopting an Addendum to the initial study/Negative Declaration for the 2013 Bicycle Transportation Plan.” Packet Pg 5 San Luis Obispo City Council Agenda August 15, 2017 Page 6 STUDY SESSION 16. BROAD STREET BICYCLE BOULEVARD OPTIONS (GRIGSBY / HUDSON / SCHWARTZ – 90 MINUTES) Recommendation: 1. Hold a study session and receive a presentation on three alternatives for the Broad Street Bicycle Boulevard; and 2. Receive public input and provide guidance to staff regarding the Council’s preferred alternative; and 3. Direct staff to complete the Broad Street Bicycle Boulevard plan with the Council’s preferred alternative and return to Council for consideration of the completed plan. PUBLIC HEARINGS AND BUSINESS ITEMS 17. SCHEDULE OF CITY COUNCIL MEETINGS FOR 2018 (GALLAGHER – 15 MINUTES) Recommendation: Establish a regular meeting schedule for the 2018 calendar year; and 1. Reschedule the regular City Council meeting of January 2 to January 9, 2018; and 2. Reschedule the regular City Council meeting of July 3, to July 10, 2018; and 3. Reschedule the regular City Council meeting of November 6 to November 13, 2018 4. Cancel the regular City Council meetings of August 7 and December 18, 2018. Packet Pg 6 San Luis Obispo City Council Agenda August 15, 2017 Page 7 LIAISON REPORTS AND COMMUNICATIONS Not to exceed 15 minutes) Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2). ADJOURNMENT The next Regular City Council Meeting is scheduled for Tuesday, September 5, 2017 at 4:00 p.m., and 6:00 p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo, California. LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100. Packet Pg 7 Page intentionally left blank. Packet Pg 8 CITY OF SAN LUIS OBISPO AFFIDAVIT OF POSTING AGENDA STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) SS. CITY Of SAN LUIS OBISPO ) AFFIDAVIT OF POSTING — CITY COUNCIL REGULAR AGENDA OF: AUGUST 15, 2017 I, Kevin Christian, declare as follows: That I am the Administrative Assistant for the City of San Luis Obispo; that a copy of the above referenced meeting agenda of August 15, 2017 was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, California, and on the City's website www,slocity.or� at 5:15 p.m. on August 8, 2017. I declare under the penalty of perjury that the foregoing is true and correct. I CHRISTIAN ADMINISTRATIVE ASSISTANT