HomeMy WebLinkAboutProject Schedule_AttachmentParks and Recreation Master Plan & Parks and Recreation Element Update -- Draft Projecct Schedule* Start Date:*To be adjusted when consultant contract is finalized month 8 month 9 month 10 monthmonth 13 month 14 month 15 month 16 month 17 month 18 month 19 month 20 month 21 month 22 month 23 month 24 month 25 month 26 month 27**Assumes monthly project updates as a standing item on the PRC agendasep oct novdecjan febmaaprmayjun jul aug sep oct nov dec jan feb mar apr may june july aug sep oct nov***Assumes weekly meetings with the Project Steering Committee, or as neededfri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri fri sat# = date of prc mtg, sr = staff review, pw = public workshop, pc = planning commission, cc = city council1 8 1522296 1320273 1017241 8 1522295 1219262 9 16232 9 1623306 1320274 1118251 8 1522296 1320273 101724317 1421285 1219262 9 1623307 1421284 1118251 815221 8 1522295 1219263 101724317 1421285 1219262 9 1623306 1320274 1118251 8 15A. Project Planning and InitiationStaff Team Preliminary Project Plan reviewParks and Recreation Commission (PRC) Preliminary Project Plan review6PRC poject plan and rfp review4City Council Project Plan and RFP review/authorization ccPost and Distribute RFP; responses dueReview proposals and set up interviewsInterviews; selection and contracting; finalize scope and work plan; PRC update7B. Planning FrameworkInitial staff meeting(s); consultant review of background data, guidance documents, existing plans and agreeements, etc.Community Engagement Plan developedsr7Planning framework‐project values, vision, mission, goals, strategy categories (or similar)sr4C. Community Needs AssessmentPublic engagement to determine community needs:Develop Focus group lists; schedule; develop questions 4Stakeholder focus groups‐wide‐ranging representation and various locationsSurvey developmentKickoff public workshop/needs assessment initiation‐‐online survey readypwOnline Survey ‐ extensive outreachIntercept surveys, postcards, outreach at City events, parks, activities (promote survey)Summary of needs assessment engagement findingssr1Park and Facility Analysis:Park and facility inventory and assessment‐type, number and condition‐‐primarily in housesr4Existing conditions analysis‐demographic profile, planning area, existing resourcessrPark and facility classifications and definitionssr Park and facility standards analysis/level of service recs; includes prc mtg/decisionsr6Geographic and density analysis‐existing resources and underserved areas analysissr6Summary of park and faciltiy needs assessment findingssr1Recreation Services Analysis:Data collection of rec programs and services provided by City and others, national trendsAnalysis of above with recreation use findings from public engagementsrManagement and Operations Analysis:Data collection and analysis of cost of operating parks and facilities, by park typesrSynthesis of Results:Development of Draft Community Needs Assessment Report‐‐two public workshopssrpwPRC study session on Draft Communtiy Needs Assessment 3PC study sesion on Communtiy Needs Assessment (could be joint with PC or CC)pcCC study session on Draft Community Needs Assessement ccFinalize Community Needs AssessmentsrD. Master Plan Development and Element UpdateUpdate goals, policies and programs bassed on Community Needs Assessment findingssr5Development of Draft Plan mapssr5srReview of draft plan components and prioritization ‐‐ prc study session 5Refinement of draft prioritized implementation list‐incl staff and prc reviewsr6Development of draft Capital Improvement Plan with cost estimatessr3Development of draft operational cost estimates for future improvementssr3Final Draft Plan Devel: Planning Framework; Highlights of Improvements; Perf Measuressrpw5 Adv body+ CC review: CHC, Jack House, BAC, PC and CC chcjh bacpc ccCEQA review; preparation of Initial Study and Mitigated Negative Declaration (likely)sr6sr3sr5pc7cc2pc ccE. Master Plan and Element AdoptionFinal Draft Master Plan and Element Update: prc, pc, cc hearings and adoption2pc ccmonth 129/1/2017month 1 month 2 month 3 month 4 month 5 month 6 month 7