HomeMy WebLinkAbout09-19-2017 Item 10 - Authorize City Staff to Apply for Public Transportation Modernization, Improvement & Service Enhancement Account Program (PTMISEA) Transit Grant Funds Resolution Budget Augmentation Award Meeting Date: 9/19/2017
FROM: Daryl Grigsby, Director of Public Works
Prepared By: Gamaliel Anguiano, Transit Manager
SUBJECT: AUTHORIZE CITY STAFF TO APPLY FOR PTMISEA TRANSIT GRANT
FUNDS, RESOLUTION, BUDGET AUGMENTATION, AWARD
RECOMMENDATION
1. Adopt a resolution authorizing the Public Works Director, or his designee, to execute and file
grant applications with the State of California to receive PTMISEA Grant funds for transit
projects and to execute any related grant applications, certifications, assurances, forms,
agreements, and associated documents on behalf of the City; and
2. Approve a budget amendment to increase the budget reflecting these grant funds, if awarded;
and
3. Approve the appropriation of grant money for the procurement and installation of bus
shelters; and
4. Approve use of CalACT associations, Cooperative Purchase Consortium for award of
contract.
Background
The Public Transportation Modernization, Improvement, and Service Enhancement Account
Program (PTMISEA) was created by Proposition 1B, the Highway Safety, Traffic Reduction,
Air Quality, and Port Security Bond Act of 2006. Of the $19.925 billion available to
Transportation, $3.6 billion dollars was allocated to PTMISEA to be available to transit
operators over a ten-year period. PTMISEA funds may be used for transit rehabilitation, safety or
modernization improvements, capital service enhancements or expansions, new capital projects,
bus rapid transit improvements, or rolling stock (buses and rail cars) procurement, rehabilitation
or replacement. Funds in this account are appropriated annually by the Legislature to the State
Controller’s Office (SCO) for allocation in accordance with Public Utilities Code formula
distributions whereby 50% is allocated to local operators based on fare-box revenue and 50% to
regional entities based on population. The program was designated as a ten-year program with
the 2017-18 year as the final year.
Capital Improvement Project – Bus Shelters
The City of San Luis Obispo has an allocation (approximately $61,600) of PTMISEA funds
available for a qualifying local project. Projects must be consistent with the City’s most recent
short-range transit plan or publicly-adopted Capital Improvement plan (CIP). In accordance with
the adopted 2017-19 Financial Plan, staff is proposing to use the available PTMISEA funds to
augment bus shelter and other bus stop replacements in the next two years. Currently the FY
2017-19 budget includes $25,000 in each fiscal year for the next two years. Staff is proposing to
use the current $25,000 as local match for the PTMISEA and, if awarded, increase the FY 2017-
18 CIP budget to $86,600 for the project.
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The SLO Transit system has approximately forty-nine (49) bus shelters and over 235 bus stops
and many of the existing shelters using a concrete pad are older models with glass panels that are
past their useful life and are subject to graffiti and vandalism. With the older models glass
replacement is an ongoing expense due to vandalism. This project will deliver approximately six
(6) new shelters to replace or be installed at new locations that are considered high boarding
locations. Shelters are recognized as valuable investment and are shown to improve rider
experience and thus increase ridership. Project costs are expected to include replacement or
expanded concrete pads if a larger replacement shelter is installed or the existing pad is damaged
or worn.
The City of San Luis Obispo is a member of the California Association for Coordinated
Transportation (CalACT). The Association is dedicated to promoting professional excellence,
stimulating ideas, advocating for effective community transportation and represents transit
agencies on a number of legislative, social and productive issues. As a member, the City can
“piggyback” in the award to a request for proposals (RFP), conducted by CalACT, for Bus
Shelters via their Cooperative Purchase Consortium. Section 3.24.060(E) of the City’s
purchasing ordinance allows for direct purchasing when the purchase will be made cooperatively
with one, or more, other units of government. The awarded RFP is compliant with State and
Federal purchasing requirements and piggyback purchases. Further, Section 3.24.060(D) allows
for direct purchasing when supplies or equipment have been uniformly adopted in the city or
otherwise standardized. The awarded company, Tolar Inc., is already the provider of the
approved standard for City bus shelters. This will help ensure that uniformity in shelter size,
installation process and appearance are maintained.
CONCURRENCES
Mass Transit Advisory Committee, Pending September 13th Meeting
ENVIRONMENTAL REVIEW
Not Applicable
FISCAL IMPACT
The FY 2017-19 budget includes $25,000 in each fiscal year for the next two years. Staff is
proposing to use the current $25,000 as local match for the PTMISEA and, if awarded, increase
the FY 2017-18 CIP budget to $86,600 for the project.
ALTERNATIVES
Deny the application for these funds, although staff does not recommend this as there is no other
identified funding source for the approved Bus Shelter CIP.
Attachments:
a - PTMISEA - City Council Resolution - 2017
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R ______
RESOLUTION NO. _____ (2017 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, AUTHORIZATION FOR THE EXECUTION OF
THE CERTIFICATIONS AND ASSURANCES FOR THE PUBLIC
TRANSPORTATION MODERNIZATION, IMPROVEMENT, AND
SERVICE ENHANCEMENT ACCOUNT BOND PROGRAM
WHEREAS, the City of San Luis Obispo is an eligible project sponsor and
may receive state funding from the Public Transportation Modernization, Improvem ent, and
Service Enhancement Account (PTMISEA) now or sometime in the future for transit projects; and
WHEREAS, the statutes related to state-funded transit projects require a local or regional
implementing agency to abide by various regulations; and
WHEREAS, Senate Bill 88 (2007) named the Department of Transportation (Department)
as the administrative agency for the PTMISEA; and
WHEREAS, the Department has developed guidelines for the purpose of administering
and distributing PTMISEA funds to eligible project sponsors (local agencies); and
WHEREAS, the City of San Luis Obispo wishes to delegate authorization to
execute these documents and any amendments thereto to the (Transit Manager, Grants Manager,
Chief Executive Officer, etc.)
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the (Agency)
that the fund recipient agrees to comply with all conditions and requirements set forth in the
Certification and Assurances document and applicable statutes, regulations and guidelines for all
PTMISEA funded transit projects.
NOW THEREFORE, BE IT FURTHER RESOLVED that the (Transit Manager,
Grants Manager, Chief Executive Officer, etc.) be authorized to execute all required documents
of the PTMISEA program and any Amendments thereto with the California Department of
Transportation.
Upon motion of _______________________, seconded by _______________________,
and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _____________________ 2017.
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Resolution No. _____ (2017 Series) Page 2
R ______
____________________________________
Mayor Heidi Harmon
ATTEST:
____________________________________
Carrie Gallagher
City Clerk
APPROVED AS TO FORM:
_____________________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, this ______ day of ______________, _________.
____________________________________
Carrie Gallagher
City Clerk
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