HomeMy WebLinkAbout10-17-2017 Item 06 - California Office of Emergency Services (CALOES) Hazard Mitigation Grant Application
Meeting Date: 10/17/2017
FROM: Carrie Mattingly, Utilities Director
Prepared By: David Hix, Deputy Director Utilities-Wastewater
SUBJECT: CalOES HAZARD MITIGATION GRANT APPLICATION
RECOMMENDATION
1. Authorize City staff to prepare and submit a grant application to State of California Office of
Emergency Services for Flood Hazard Mitigation; and
2. Adopt a resolution entitled Hazard Mitigation Grant Program and Pre -Disaster Mitigation
Program; and
3. Authorize the City Manager to approve an amount not to exceed $75,000 for the preparation
of the application; and
4. Authorize the City Manager or designee to execute any other required grant application
documentation.
BACKGROUND
The Water Resource Recovery Facility (WRRF) lies in a 100-year floodplain that has
experienced significant flooding in the past. During the planning and design phases of the WRRF
upgrade project, considerable studies and design efforts have been prepared to address the flood
conditions. These activities will protect the City’s investment and ensure the WRRF can remain
operational during flooding to protect the health and safety of the community and San Luis
Obispo Creek.
Hazardous floods threaten the WRRF’s ability to treat wastewater, put critical infrastructure at
risk, are dangerous for WRRF staff and threaten the health of the creek and the community.
Maintaining the water quality in the creek is important for protecting aquatic habitat and public
health of the downstream communities. As the City considers the potential impacts of climate
change, which is expected to include intensified frequency and/or intensity of large magnitude
storms, more frequent and/or more severe flooding at the WRRF may occur, making flood
management at the WRRF even more critical for the City.
Design of on-site improvements to protect the WRRF will avoid negative impacts to neighboring
properties - a key goal of the project. Critical adjacent properties include the City’s Corporation
Yard, the new homeless services center and the proposed RTA bus facility. To mitigate the
damage due to flooding, the WRRF Project includes flood management improvements at the
WRRF site. The improvements include various forms of flood protection targeted at reducing the
following risks and have added significant additional cost to the project.
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DISCUSSION
The State of California Governor’s Office of Emergency Services (CalOES) is accepting
applications for its Hazard Mitigation Grant Program. The program aims to reduce loss of life
and property by lessening the impact of disasters, with an emphasis on mitigation before the next
disaster to reduce human and financial consequences later.
As the result of a Presidential Disaster Declaration, FEMA’s Hazard Mitigation Grant Program
(HMGP) provides funding for plans and projects that reduce the effects of future natural disasters. In
California, these funds are administered by the CalOES Hazard Mitigation Grant Program Unit.
Eligible applicants include state agencies, local governments, special districts, and some private non -
profits. This program offers up to $3 million in grant funding for flood hazard mitigation with the
grantee (City) being responsible to match a 25% cost share. The 25% is eligible for
reimbursement and/or funding from the California Clean Water State Revolving Fund (SRF) and
qualifies for construction and other grant related activities. Many elements of the project are
eligible for grant funding because they specifically address mitigating flood hazards. Staff has
estimated that these elements will qualify for the maximum grant funding.
The WRRF project’s funding strategy is committed to obtain $15 to $16 million in grants,
public/private partnerships and other mechanism to reduce the City’s project cost burden. A
successful CalOES grant will help reach this goal while funding these critical improvements.
The Application
The CalOES application is very comprehensive and requires a detailed list of flood
improvements and a construction cost breakdown from the WRRF design. Presently, many of
those improvements and costs are not distinctly separate and are imbedded in a variety of design
elements and estimates. The application will require these elements and their costs to be
separated for the application. To provide the additional information for a successful application,
this report includes a funding request of up to $75,000 for the City’s project design engineer,
CH2M, program management team, Water System Consulting (WSC) and the project’s
environmental consultant, Rincon.
ENVIRONMENTAL REVIEW
This grant application requires an accompanying specific environmental document. This report
includes a funding request for this document to be prepared by the WRRF project’s
environmental consultant.
FISCAL IMPACT
Submittal of the CalOES hazard mitigation grant application will cost up to a combined total of
$75,000 for CH2M, WSC and Rincon Environmental. Adequate funding for this request is
available in the Sewer Fund completed projects account, which has a current balance of
$280,000. This request conforms to the City’s grant management policy (Financial Management
Manual 740-1) and the WRRF has identified budget for the long-term staffing and financial
resources for maintenance of these grant financed improvements.
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ALTERNATIVES
Deny the authorization to prepare and submit a grant application to CalOES. The Council
may decide not to authorize staff to submit a grant application. Staff does not recommend this
option, as there is a favorable likelihood that the City will secure this grant and it is consistent
with the project’s funding strategy.
Attachments:
a - CalOES Grant Resolution City Format
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R ______
RESOLUTION NO. _____ (2017 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, REGARDING THE HAZARD MITIGATION
GRANT PROGRAM AND PRE-DISASTER MITIGATION PROGRAM
WHEREAS, the City of San Luis Obispo must upgrade its Water Resource Recovery
Facility (WRRF) to meet adopted State regulatory requirements, future capacity demands, replace
aged equipment, maximize recycled water production and create a community asset; and
WHEREAS, the WRRF is a critical City facility that ensures the health and safety of the
City, San Luis Obispo Creek, the groundwater basin and downstream residents: and
WHEREAS, the WRRF is located in a flood plain and has experienced serious flooding
in the past; and
WHEREAS; the WRRF upgrade project has incorporated numerous design elements to
ensure the construction of the upgraded facility will be protected from future flooding.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
SECTION 1. The Director of Utilities, Carrie Mattingly, or Deputy Director Utilities –
Wastewater, David Hix or Utilities Business Manager, Brigitte Elke, are hereby authorized to
execute for and on behalf of the City of San Luis Obispo, a public entity established under the laws
of the State of California, a grant application under the Hazard Mitigation Grant Program and Pre-
Pre Disaster Program and to file it with the California Governor’s Office of Emergency Service
for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as
amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or
state financial assistance under the California Disaster Assistance Act.
SECTION 2. The City of San Luis Obispo, a public entity established under the laws of
the State of California hereby authorizes its agent(s) to provide to the California Governor’s Office
of Emergency Services for all matters pertaining to such State disaster assistance and agreements
required.
SECTION 3. This is a Disaster/Grant specific resolution and is effective for only
Disaster/Grant #DR-4301.
Upon motion of _______________________, seconded by _______________________,
and on the following roll call vote:
AYES:
NOES:
ABSENT:
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Resolution No. _____ (2017 Series) Page 2
R ______
The foregoing resolution was adopted this _____ day of _____________________ 2017.
____________________________________
Mayor Heidi Harmon
ATTEST:
____________________________________
Carrie Gallagher
City Clerk
APPROVED AS TO FORM:
_____________________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, this ______ day of ______________, _________.
____________________________________
Carrie Gallagher
City Clerk
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