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HomeMy WebLinkAbout09-13-17 JHC Minutes 1 Regular Meeting- Parks and Recreation Office 1341 Nipomo Street, San Luis Obispo Wednesday, September 13, 2017 CALL TO ORDER: A Regular Meeting of the Jack House Committee was called to order on Wednesday, September 13, 2017 at 5:30 p.m. in the Parks and Recreation Conference Meeting Room, located at 1341 Nipomo Street, San Luis Obispo, California, by Chair Kathi Settle. ROLL CALL: Chair Kathi Settle, Vice Chair Toni Kincaid, Commissioners Chuck Crotser, Bob Gordon, Dorothy Sundbye, Jeff Whitener and Eva Ulz TARDY: Dorothy Sundbye (arrived at 6:05 PM) ABSENT: Chuck Crotser, Jeff Whitener, Ex Officio Marilyn Darnell STAFF: Dave Setterlund, Recreation Supervisor; Melissa Mudgett Recreation Manager CONSENT AGENDA AND CONSIDERATION OF MINUTES 1. Consideration of the Minutes ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE JACK HOUSE COMMITTEE FOR MAY 10, 2017, JUNE 14, 2017 AND JULY 12, 2017. MOTION BY COMMITTEE ULZ, SECOND BY COMMITTEE MEMBER KINCAID, CARRIED 4:0:0:3 to approve the minutes of Regular Meeting May 10, 2017 as amended. MOTION BY COMMITTEE MEMBER KINCAID, SECOND BY COMMITTEE MEMBER GORDON, CARRIED 4:0:0:3 to approve the minutes of Regular Meeting on June 14, 2017 as amended. MOTION BY COMMITTEE MEMBER KINCAID, SECOND BY COMMITTEE MEMBER GORDON, CARRIED 4:0:0:3 to approve the minutes of Regular Meeting on July 12, 2017 as amended. AYES: SETTLE, KINCAID, GORDON, ULZ NOES: NONE ABSTAIN: NONE ABSENT: CROTSER, SUNDBYE WHITENER PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None Jack House Committee DRAFT - MINUTES 2 2. Consideration of Financial Reports and Expenditures ACTION: APPROVAL OF THE FINANCIAL REPORTS AND EXPENDITURES FOR MAY AND JUNE 2017, FISCAL YEAR 2016-17 AND JULY AND AUGUST 2017, FISCAL YEAR 2017-18. MOTION BY COMMITTEE MEMBER KINCAID, SECOND BY COMMITTEE ULZ, CARRIED 4:0:0:3 to approve the May and June 2017 Financial Reports, and July and August 2017 Financial Reports as amended. AYES: SETTLE, KINCAID, GORDON, ULZ NOES: NONE ABSTAIN: NONE ABSENT: CROTSER, SUNDBYE WHITENER PUBLIC HEARINGS AND BUSINESS ITEMS 3. Review and Provide Feedback on the Draft Project Plan for the Development of Policies for the Management, Maintenance and Operations of the Jack House Recreation Supervisor, Dave Setterlund, provided a summary of the Committee’s feedback from the Special Workshop on July 19, 2017, when the Committee discussed topics that could be used to develop policies in support of the ongoing management, maintenance, and operations of the historic Jack House residence and gardens. Recreation Manager Melissa Mudgett presented the draft project plan which follows industry best practices for operational analysis as well as incorporates the Jack House Committee and volunteer groups feedback. Staff Mudgett said the draft plan identifies the scope of the project and a preliminary schedule. The draft plan shows how research will be conducted to provide a foundation for identifying the best practices for managing, operating and maintaining a historic home. Staff Mudgett added that the Jack House Committee will act as the project’s advisory body; providing the necessary guidance and feedback to staff. Staff Mudgett concluded the presentation and noted that based on the feedback and direction received, a final Project Plan will be presented to the Committee for its review and approval at its next meeting in October. Staff Mudgett responded to Committee Member inquiries. Committee Comments Committee Members thanked staff for the detailed project plan. Chair Settle asked if schools (teachers and students), and Friends of Hearst Castle were included as stakeholders. Staff Mudgett responded affirmative and that the Committee will have an opportunity to review the stakeholder list prior to community engagement. Chair Settle asked about the Parks and Recreation Commission’s (PRC) review of the draft project plan. Staff Mudgett responded that PRC’s purview is to review and approve all matters associated 3 with city parks, facilities and recreational programming. As the Jack House is both a City facility and park, the Parks and Recreation Commission will be given the opportunity review and provide input on the proposed project plan and future policy recommendations for the management, maintenance and operations of the Jack House residence and gardens. Public Comment Maureen Titus, SLO Resident and Jack House Docent, commented that she appreciated the work effort provided in support of the Jack House. 4. Consider Docent Programing (October – December 2017) Budget and update By consensus, the Committee recommended the Docent Programming (October – December 2017) be deferred to the October meeting for presentation by the Docent President. 5. Consider Friends of the Jack House Update No report 6. Staff Report for parks and Recreation and Agenda Forecast Recreation Supervisor Setterlund provided a brief staff report of Parks and Recreation Department event for the month of September. Staff Mudgett provided the Committee with the October agenda forecast. 8. Member Comments/Communications/Reports Committee member Ulz spoke about the “I am History Conference” at the SLO History Center. Staff Mudgett reminded the Committee about the upcoming Parks Tour on October 27, 2017. Chair Settle read a thank you card from the Garden Club for the flower demonstration hosted at the Jack House in May. ADJOURNMENT Meeting adjourned at 7:24 p.m. to the next Regular Meeting on Wednesday, October 11th at 5:30 p.m. at the Parks and Recreation Administration offices, located at 1341 Nipomo Street, San Luis Obispo, CA 93401.