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HomeMy WebLinkAbout11-07-2017 Item 12 Appointments to the 2018 Council Compensation Committee Meeting Date: 11/7/2017 FROM: Greg Hermann, Acting Assistant City Manager Prepared By: Carrie Gallagher, City Clerk SUBJECT: APPOINTMENTS TO THE 2018 COUNCIL COMPENSATION COMMITTEE RECOMMENDATION Make appointments to the Council Compensation Committee, effective immediately and sunsetting upon presentation of its recommendations to the City Council, and direct them to: 1. Review the full Council compensation package and make recommendations to the City Council no later than May 1, 2018, and 2. Review compensation for Planning Commission and Architectural Review Commission members in conjunction with its review of Council compensation. DISCUSSION At the October 3, 2017 Council meeting, the Council unanimously voted to direct staff to begin the formation of a 2018 Council Compensation Committee, which would review the full Council compensation package and make recommendations to the City Council no later than May 1, 2018. Resolution No. 10516, adopted May 20, 2014, mandates that compensation for Planning Commission and Architectural Review Commission members will be reviewed in conjunction with its periodic review of the Council compensation and Council decided to also add that review. The last review of the Council compensation was in 2014. In both 2012 and 2015, Council elected to defer the review process of appointing a Council Compensation Committee. The Council Policies and Procedures specifies that a five-member citizen committee be appointed by January 31st of even numbered years and, further, that committee recommendations be forwarded to the Council no later than May 1st. Council Policies and Procedures Section 2.6.1 establishes guidelines for the make-up of the committee, as follows: The committee membership shall have as broad a representation as possible, including but not limited to, one previously elected official, one Personnel Board member, and one citizen-at-large. Section 2.6.2 outlines the responsibilities of the Council Compensation Committee, as follows: The committee shall review the full Council compensation package including salary, benefits, expense reimbursement, professional development allowances and any other compensation provided the City Council. Review should include, but shall not be limited to: 1) compensation of Council and Mayors of cities of similar population/budget size; 2) compensation practices of both Packet Pg 145 12 Charter and General Law cities; 3) Government Code provisions for General Law cities; and 4) Council and Mayor responsibilities in San Luis Obispo at the time of the committee's review; and, 5) any structural changes that may have occurred in municipal government either as a result of State legislation or by actions of the local electorate that may have added to or deducted from the duties and responsibilities of the Council Members and/or Mayor. Past practice has been that Council Members nominate individuals to serve on the committee by submitting names to the City Clerk. In the past, in the event that a member was unavailable for a committee meeting, Council has appointed alternates. The individual Council Members have submitted nominations to the City Clerk and the Clerk has confirmed interest with the individuals suggested and the names of all interested are presented to Council and the public for discussion and confirmation, as follows: Previously Elected Official Ewan, John Personnel Board Member Guyton, Frank Justice, Louise Citizen(s) At Large Matheny, Louise Stoker, Dale Strickland, Brett Council is to select at least one previously elected official, one Personnel Board member, and one citizen-at-large. In addition, two additional nominees should be appointed to complete the five-member committee. Council may desire to select individuals to serve as alternates in the event a committee member is unavailable for a committee meeting. Voting Procedures Utilizing ballots provided by the City Clerk (Attachment A), individual Council members will vote for a nominee in each category. If one nominee in a particular category receives three (3) or more votes he/she shall be appointed to the Committee. If Council does not reach a majority, the vote shall be repeated with the elimination of the nominees with no votes or the fewest votes, until a nominee has been chosen. ENVIRONMENTAL REVIEW The recommended actions are not subject to the California Environmental Quality Act. Packet Pg 146 12 FISCAL IMPACT This effort will be led by the City Clerk with support from Human Resources and City Attorney’s Office. In the event, there is a finding that an increase in compensation is warranted, a recommendation for budget adjustment will be submitted for Council approval. An increase in compensation would be adjusted by resolution and become effective the first full pay period in January 2019. ALTERNATIVES Council may decide to forego the creation of the Council Compensation Committee, and limit review to a Council determination to maintain the status quo or to defer discussion and creation of a committee to January 2020. AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE A copy of the applications has been provided to the City Council and are available for public review in the Clerk’s office. Attachments: a - Ballot Packet Pg 147 12 Packet Pg 148 12