HomeMy WebLinkAbout12-12-2017 Item 12 - Authorization to release RFP for Parking Lot & Structure Sweeping and Janitorial Services
Meeting Date: 12/12/2017
FROM: Daryl Grigsby, Director of Public Works
Prepared By: Scott Lee, Parking Services Manager
SUBJECT: AUTHORIZE REQUEST FOR PROPOSALS FOR PARKING LOTS AND
STRUCTURES SWEEPING AND JANITORIAL SERVICES,
SPECIFICATION NO 91624
RECOMMENDATION
1. Authorize the release of the Request for Proposals (RFP) for Parking Lots and Structures
Sweeping and Janitorial Services, Specification No. 91624; and
2. Authorize the City Manager to enter into a contract(s) with the successful bidder(s) if within
authorized project budget of $250,000; and
3. Authorize the City Attorney to approve modifications to the form of the contract with the
successful bidder(s).
DISCUSSION
The City has a longstanding policy of using contract labor where appropriate for ongoing
operations and maintenance services. The City currently is operating under an extension of the
contract with SP Maintenance for cleaning services as the contract expired on June 30, 2017.
This RFP will allow a separate contract to be awarded for each of the three (3) specific
components of the RFP if it is in the best interest of the City. The three components are: 1)
Janitorial, Lot and 2) Structure Cleaning/Sweeping, and 3) Power Scrubbing/Pressure Washing.
Since each requires different equipment and may be perfo rmed by different or separate vendors,
allowing the city to award separate contracts for each will allow different vendors to submit
bids for provision of the services for which they are qualified.
NEXT STEPS
Solicitation for proposals will be done by publicizing the RFP on the city website in addition to
local notification required by the City’s Municipal Codes.
The RFP is scheduled to be released to the public upon approval by Council. After proposals are
received and accepted by the City in January 2018, a team of staff will review each proposal for
conformity and “best value”. Cost will not be the sole criterion in selecting the successful
bidder. Consultant proposals will be evaluated based on a combination of factors that result in
the best value to the City, including but not limited to:
a. Understanding of the work required by the City
b. Quality and responsiveness of the proposal
c. Demonstrated competence and professional qualifications necessary for satisfactory
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d. performance of the work required by the City
e. Recent experience in successfully performing similar services
f. Proposed methodology for completing the work
g. References
h. Background and related experience of the specific individuals to be assigned to the
i. project
j. Proposed compensation
The city will begin negotiations with the top ranked firm(s) as quickly as possible and determine
a final cost for services to the City. The new contract will become effective with the approval
and award which is expected to be in February 2018.
CONCURRENCES
Streets and Parks management concur with the recommendations made in this report.
ENVIRONMENTAL REVIEW
The issuance of this RFP and subsequent award of a contract for the services described above is
categorically exempt from environmental review pursuant to CEQA Guidelines § 15301
(Existing Facilities). In order for the successful bidder handling Power Scrubbing/Pressure
Washing to remain compliant with the City’s MS4 storm water permit with the State Water
Resources Control Board, as well as with the provisions of the City’s Municipal Code Chapter
12.08 (Urban Storm Water Quality Management and Discharge Control), a full -capture system
will be required to ensure that there is no discharge to the City’s storm water conveyance system.
FISCAL IMPACT
There is no impact to the General Fund as part of this RFP. Parking Services budgets $250,000
for Lot & Structure Sweeping and Janitorial Services under Contracted Services in its operating
budget for the combined three (3) components included in the RFP. This RFP is requesting the
janitorial services to be provided seven (7) days per week in the parking structures which is an
increase from the current five (5) days per week. This is necessary given the increases in
volumes utilizing the structures and expected increases in facility usage in the future. Part of this
cost is offset by the elimination of some parking lots no longer in existence and reassigned cost
savings from their closure. The frequency in other locations will remain the same.
ALTERNATIVES
The City Council may choose to not approve the RFP and instruct staff to continue to seek other
alternatives. This is not recommended as currently the City’s staffing is not sufficient to provide
this service.
Attachments:
a - Lot & structure sweeping and janitorial RFP (91624)
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Page 1 Parking Lots & Structures Sweeping and Janitorial Services RFP – specification no. 91624
990 Palm Street San Luis Obispo, CA 93401
Notice Requesting Proposals for
PARKING LOTS & STRUCTURES SWEEPING AND JANITORIAL SERVICES
Specification No. 91624
The City of San Luis Obispo is soliciting proposals from qualified vendors for provision of
maintenance services pursuant to Specification No. 91624. All proposals must be received by the
Finance Department, City Hall, 990 Palm Street, San Luis Obispo, CA no later than 3:30 p.m. Pacific
Standard Time, January 11, 2018.
Proposals received after said date and time will not be considered. To guard against premature
opening, each proposal shall be submitted to the Finance Department in a sealed envelope
plainly marked with the proposer’s name, specification number, proposal title and due date of
proposal opening. Hard copied proposals shall be submitted along with the required forms
provided in the specification package and following instructions contained herein.
Proposals packages may be obtained at:
The City’s website: www.SLOCity.org – Doing Business – Bids & Proposals Page;
or
BIDSYNC.com
Additional information may be obtained by contacting:
Scott Lee, Parking Manager, (805) 781-7234 or slee@slocity.org
Nicole Lawson, Supervising Administrative Assistant, (805) 781-7059 or nlawson@slocity.org
For Public Records requests see Section 1.14
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Specification No. 91624
TABLE OF CONTENTS
1. NOTICE TO PROPOSERS – PROPOSAL REQUIREMENTS .................................................. 5
1.1. Summary and Requirement to Meet All Provisions ......................................................................... 5
1.2. Contract Term and Optional Extensions .......................................................................................... 5
1.3. Important Dates ............................................................................................................................... 5
1.4. Proposal Submittal and Format ....................................................................................................... 5
1.5. Labeling ............................................................................................................................................ 6
1.6. Insurance Certificate ........................................................................................................................ 6
1.7. Submittal of References ................................................................................................................... 6
1.8. Statement of Contract Disqualifications .......................................................................................... 6
1.9. Withdrawal or Revision of Proposals ............................................................................................... 6
1.10. Multiple Proposals ........................................................................................................................... 6
1.11. Procuring Agency/Personnel ............................................................................................................ 6
1.12. Inquiries and Clarifications ............................................................................................................... 7
1.13. Addenda ........................................................................................................................................... 7
1.14. Public Records .................................................................................................................................. 7
2. CONTRACT AWARD AND EXECUTION ................................................................................... 8
2.1. Proposal Retention and Award ........................................................................................................ 8
2.2. Competency and Responsibility of Proposer ................................................................................... 8
2.3. Form of Agreement .......................................................................................................................... 8
2.4. Insurance .......................................................................................................................................... 8
2.5. Business License and Tax .................................................................................................................. 8
2.6. Failure to Accept Contract ................................................................................................................ 8
2.7. Oral Presentations / Site Visits / Meetings ....................................................................................... 8
2.8. Proposer’s Responsibility ................................................................................................................. 8
3. CONTRACT PERFORMANCE...................................................................................................... 9
3.1. Ability to Perform ............................................................................................................................. 9
3.2. Laws to be Observed ........................................................................................................................ 9
3.3. Payment of Taxes ............................................................................................................................. 9
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3.4. Permits and Licenses ........................................................................................................................ 9
3.5. Safety Provisions .............................................................................................................................. 9
3.6. Public and Employee Safety ............................................................................................................. 9
3.7. Preservation of City Property ........................................................................................................... 9
3.8. Immigration Act of 1986 ................................................................................................................ 10
3.9. Proposer Non-Discrimination ........................................................................................................ 10
3.10. Work Delays ................................................................................................................................... 10
3.11. Payment Terms .............................................................................................................................. 10
3.12. Inspection ....................................................................................................................................... 10
3.13. Audit ............................................................................................................................................... 10
3.14. Interests of Proposer ...................................................................................................................... 10
3.15. Hold Harmless and Indemnification ............................................................................................... 11
3.16. Contract Assignment ...................................................................................................................... 11
3.17. Termination .................................................................................................................................... 11
4. PROPOSAL CONTENT AND SELECTION PROCESS ............................................................. 12
4.1. Overview ........................................................................................................................................ 12
4.2. Calendar of Events ......................................................................................................................... 12
4.3. Background and Objectives ............................................................................................................ 12
4.4. Description / Scope of Work .......................................................................................................... 13
4.5. Selection Process ............................................................................................................................ 13
5. REQUIRED SUBMITTALS AND CONTENT OF PROPOSALS .............................................. 13
Chapter 1: Title Page ...................................................................................................................... 13
Chapter 2: Organizational Summary .............................................................................................. 14
Chapter 3: References ......................................................................................................................... 14
Chapter 4: Sub Proposers ............................................................................................................... 14
Chapter 5: Disclosure of Past Contract Failures and Litigation ...................................................... 14
Chapter 6: Fee Proposal ................................................................................................................. 14
Chapter 7: Additional Required Forms ........................................................................................... 15
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REQUIRED FORMS ................................................................................................ 16
FORM A: SIGNATURE AFFIDAVIT ......................................................................................................... 16
FORM B: VENDOR PROFILE ............................................................................................................ 17
FORM C: REFERENCES .................................................................................................................... 18
FORM D: STATEMENT OF PAST CONTRACT DISQUALIFICATIONS ................................................ 19
FORM E: COST PROPOSAL SUBMITTAL FORM .............................................................................. 20
APPENDICES ...................................................................................................... 21
APPENDIX A: SAMPLE AGREEMENT ............................................................................................... 21
APPENDIX B: INSURANCE REQUIREMENTS .................................................................................... 23
APPENDIX C: DESCRIPTION OF WORK ........................................................................................... 25
APPENDIX D: LOCATIONS AND WORK HOURS .............................................................................. 29
APPENDIX E: PARKING LOTS AND STRUCTURES SQUARE FOOTAGE ............................................ 30
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1 NOTICE TO PROPOSERS – PROPOSAL REQUIREMENTS
1.1 Summary and Requirement to Meet All Provisions
The City of San Luis Obispo (“City”) is soliciting proposals from qualified vendors to perform
the cleaning tasks described in this RFP at the locations and frequencies listed. Vendors
submitting proposals (“Proposers”) are required to read this Request for Proposals (“RFP”)
in its entirety and follow the instructions contained herein and shall meet all of the terms,
and conditions of the RFP specifications package. By virtue of its proposal submittal, the
Proposer acknowledges agreement with and acceptance of all provisions of the RFP
specifications.
1.2 Contract Term and Optional Extensions
This shall be a Contract for Purchase of Services (Appendix A) for the provision of
maintenance services related to the Parking Lots & Structures Sweeping and Janitorial
Services RFP- Specification No. 91624 - for a term of four (4) years with two (2) additional
two-years extensions available to the City at their sole discretion, if the services are deemed
satisfactory, by written notification to the Contractor.
This contact may be awarded as up to three (3) separate contracts for provision of service
for 1) Manual Janitorial Services (Day porter activities including cleaning of the public
restrooms); 2) Parking Lot and Structures Cleaning (Sweeping); and 3) Power Scrubbing
(Pressure washing) of parking Structure stairwells and landing areas; and these awards may
be made to separate vendors. The frequency and locations are detailed in Appendices C
and D.
1.3 Important Dates
Deliver proposals no later than the due date and time indicated below. The City will reject
late proposals:
Issue Date: December 13, 2017
Due Date: January 11, 2018, 3:30PM, PST
1.4 Proposal Submittal and Format
Each proposal must be submitted in hard copy form (i.e. printed) with a total of Three (3)
copies provided in the order provided in the specifications and accompanied by any other
required submittals or supplemental materials. Proposal documents shall be enclosed in
an envelope that shall be sealed and addressed to:
Finance Department
Attn: Lorraine Colleran
City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401
No FAX submittals will be accepted.
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1.5 Labeling
All proposals must be clearly labeled:
Proposer’s Name and Address: ________________________
Specification # 91624
Title: Parking Lots & Structures Sweeping and Janitorial Services
DUE: January 11, 2018, 3:30pm, PST
1.6 Insurance Certificate
If awarded a contract, each proposal will be required to provide a certificate of insurance
showing:
A. The insurance carrier and its A.M. Best rating.
B. Scope of coverage and limits.
C. Deductibles and self-insured retention.
The insurance requirements are detailed in Section 2.4.
1.7 Submittal of References
Each proposer shall submit a minimum of three (3) references on the form provide in the
RFP package as Form C.
1.8 Statement of Contract Disqualifications
Each Proposer shall submit a statement regarding any past government disqualifications on
the form provide in the RFP package as Form D.
1.9 Withdrawal or Revision of Proposals
Proposers may, without prejudice, withdraw proposals by requesting such withdrawal prior
to the time specified for the proposal opening, by submitting a written request to the Bid
Administrator for its withdrawal, in which event the proposal will be returned to the
Proposer unopened. All proposals will be opened and declared publicly. Proposers may
modify their proposal at any time prior to the due date and time of submission for
proposals.
1.10 Multiple Proposals
Multiple proposals from Proposers are NOT permitted. Any vendor responding to this RFP
shall incorporate their entire bid in one submission regardless of whether the bid is for one
or more components of this RFP. The proposed costs should be broken down into sufficient
detail to allow for the separate evaluation of each component being bid.
1.11 Procuring Agency/ Personnel
The City of San Luis Obispo is the procuring agency:
Scott Lee, Parking Manager
City of San Luis Obispo
(805) 781-7234
slee@SLOCity.org
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The City of San Luis Obispo Finance Department administers the procurement function:
Lorraine Colleran (Bid Administrator)
Finance Department
990 Palm Street
San Luis Obispo, CA 93401
(805) 781-7435
LColleran@SLOCity.org
1.12 Inquiries and Clarifications
Proposers are to raise any questions they have about the RFP document without delay.
Direct any questions concerning due dates and/or actual submittals to the bid administrator
either by phone or in writing. Direct all technical questions, those concerning specifications
and/or scope of work, to the procuring agency, either by phone or in writing.
Furthermore, Proposers finding any significant ambiguity, error, conflict, discrepancy,
omission, or other deficiency in this RFP document shall immediately notify the procuring
agency and request clarification.
1.13 Addenda
In the event it is necessary to provide additional clarification or revision to the RFP, the
City will post addenda to the City website and to BIDSYNC.COM website. It is Proposer’s
sole responsibility to regularly monitor the websites for any such postings. Failure to
retrieve addenda and include their provisions may result in disqualification.
1.14 Public Records
Proposers are hereby notified that all information submitted in response to this RFP may
be made available for public inspection according to the Public Records Act of the State of
California and the California Constitution. Information qualifying as a “trade secret” –
defined in California Public Records Act of 2004 – may be held confidential. Proposers shall
seal separately and clearly identify all information they deem to be “trade secrets,” as
defined by the State of California Statutes. Do not dupli cate or comingle information,
deemed confidential and sealed, elsewhere in your response.
The City cannot ensure that information will not be subject to release if a request is made
under applicable public records laws. The City cannot consider the following confidential:
a bid in its entirety, price bid information, or the entire contents of any resulting contract.
The City will not provide advanced notice to Proposers prior to release of any requested
record.
To the extent permitted by such laws, it is the intention of the City to withhold the contents
of proposals from public view – until such time as competitive or bargaining reasons no
longer require non-disclosure, in the City’s opinion. At that time, all proposals will be
available for review in accordance with such laws.
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2 CONTRACT AWARD AND EXECUTION
2.1 Proposal Retention and Award
The City reserves the right to retain all proposals for a period of 180 days for examination
and comparison. The City also reserves the right to waive non-substantial irregularities in
any proposal, to reject any or all proposals, to reject or delete one part of a proposal and
accept the other, except to the extent that proposals are qualified by specific limitations.
2.2 Competency and Responsibility of Proposer
The City reserves full discretion to determine the competence and responsibility,
professionally and/or financial stability, of Proposer. Proposer will provide, in a timely
manner, all information that the City deems necessary to make such a decision.
2.3 Form of Agreement
Proposers are responsible for reviewing this Form of Agreement prior to submission of their
proposal. The Form of Agreement shall serve as the basis for the contract resulting from
this RFP. The terms of this template contract shall become contractual obligations following
award of the RFP. By submitting a proposal, the contract shall become contractual
obligations following award of the RFP. By submitting a proposal, Proposers affirm their
willingness to enter into a contract containing these terms.
2.4 Insurance
Proposers shall provide proof of insurance in the form, coverages and amounts specified in
Appendix B of these specifications within ten (10) calendar days after notice of contract
award as a precondition to contract execution.
2.5 Business License and Tax
The Proposer must have a valid City of San Luis Obispo business license and tax certificate
before execution of the contract. Additional information regarding the City's business tax
program may be obtained by calling (805) 781-7134.
2.6 Failure to Accept Contract
The following will occur if the Consultant to whom the award is made (Consultant) fails to
enter into the contract: the award will be annulled; any bid security will be forfeited in
accordance with the special terms and conditions if a Consultant's bond or security is
required; and an award may be made to the next highest ranked Consultant with whom a
responsible compensation is negotiated, who shall fulfill every stipulation as if it were the
party to whom the first award was made.
2.7 Oral Presentations / Site Visits / Meetings
Proposers may be asked to attend meetings, make oral presentations, inspect City locations
or make their facilities, or those of existing clients with similar operations, available for site
inspection as part of the RFP process. Such presentations, meetings, or site visits will be at
the Proposer’s expense.
2.8 Proposer’s Responsibility
Proposers shall examine this RFP and shall exercise their judgment as to the nature and
scope of the work required. No plea of ignorance concerning conditions or difficulties that
exist or may hereafter arise in the execution of the work under the resulting c ontract, as a
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consequence of failure to make necessary examinations and investigations, shall be
accepted as an excuse for any failure or omission on the part of the Proposers to fulfill the
requirements of the resulting contract.
3 CONTRACT PERFORMANCE
3.1 Ability to Perform
The Proposer warrants that it possesses, or has arranged through subcontracts, all capital
and other equipment, labor, materials, and licenses necessary to carry out and complete
the work hereunder in compliance with any and all federal, state, county, city, and special
district laws, ordinances, and regulations.
3.2 Laws to be Observed
The Proposer shall keep itself fully informed of and shall observe and comply with all
applicable state and federal laws and county and City of San Luis Obispo ordinances,
regulations and adopted codes during its performance of the work.
The issuance of this RFP and subsequent award of a contract for the services described
above is categorically exempt from environmental review pursuant to CEQA Guidelines §
15301 (Existing Facilities).
3.3 Payment of Taxes
The contract prices shall include full compensation for all taxes that the Proposer is required
to pay.
3.4 Permits and Licenses
The Proposer shall procure all permits and licenses, pay all charges and fees, and give all
notices necessary.
3.5 Safety Provisions
The Proposer shall conform to the rules and regulations pertaining to safety established by
OSHA and the California Division of Industrial Safety.
3.6 Public and Employee Safety
Whenever the Proposer's operations create a condition hazardous to the public or City
employees, it shall, at its expense and without cost to the City, furnish, erect and maintain
such fences, temporary railings, barricades, lights, signs and other devices and take such
other protective measures as are necessary to prevent accidents or damage or injury to the
public and employees.
3.7 Preservation of City Property
The Proposer shall provide and install suitable safeguards, approved by the City, to protect
City property from injury or damage. If City property is injured or damaged resulting from
the Proposer's operations, it shall be replaced or restored at the Proposer's expense. The
facilities shall be replaced or restored to a condition as good as when the Proposer began
work.
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3.8 Immigration Act of 1986
The Proposer warrants on behalf of itself and all sub Proposers engaged for the
performance of this work that only persons authorized to work in the United States
pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall
be employed in the performance of the work hereunder.
3.9 Proposer Non-Discrimination
In the performance of this work, the Proposer agrees that it will not engage in, nor permit
such sub Proposers as it may employ, to engage in discrimination in employment of persons
because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion
of such persons.
3.10 Work Delays
Should the Proposer be obstructed or delayed in the work required to be done hereunder
by changes in the work or by any default, act, or omission of the City, or by strikes, fire,
earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or
labor due to federal government restrictions arising out of defense or war programs, t hen
the time of completion may, at the City's sole option, be extended for such periods as may
be agreed upon by the City and the Proposer. In the event that there is insufficient time to
grant such extensions prior to the completion date of the contract, the City may, at the time
of acceptance of the work, waive liquidated damages that may have accrued for failure to
complete on time, due to any of the above, after hearing evidence as to the reasons for
such delay, and making a finding as to the causes of same.
3.11 Payment Terms
Payments will be made consistent with the Agreement. The City's standard payment terms
are 30 days from the receipt of an original invoice and acceptance by the City of the
materials, supplies, equipment or services provided by the Proposer (Net 30).
3.12 Inspection
The Proposer shall furnish City with every reasonable opportunity for City to ascertain that
the services of the Proposer are being performed in accordance with the requirements and
intentions of this contract. All work done and all materials furnished, if any, shall be subject
to the City's inspection and approval. The inspection of such work shall not relieve Proposer
of any of its obligations to fulfill its contract requirements.
3.13 Audit
The City shall have the option of inspecting and/or auditing all records and other written
materials used by Proposer in preparing its invoices to City as a condition precedent to any
payment to Proposer.
3.14 Interests of Proposer
The Proposer covenants that it presently has no interest, and shall not acquire any
interest—direct, indirect or otherwise—that would conflict in any manner or degree with
the performance of the work hereunder. The Proposer further covenants that, in the
performance of this work, no sub Proposer or person having such an interest shall be
employed. The Proposer certifies that no one who has or will have any financial interest in
performing this work is an officer or employee of the City. It is hereby expressly agreed
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that, in the performance of the work hereunder, the Proposer shall at all times be deemed
an independent Proposer and not an agent or employee of the City.
3.15 Hold Harmless and Indemnification
The Proposer agrees to defend, indemnify, protect and hold the City and its agents, officers
and employees harmless from and against any and all claims asserted or liability established
for damages or injuries to any person or property, including injury to the Proposer's
employees, agents or officers that arise from or are connected with or are caused or claimed
to be caused by the acts or omissions of the Proposer, and its agents, officers or employees,
in performing the work or services herein, and all expenses of investigating and defending
against same; provided, however, that the Proposer's duty to indemnify and hol d harmless
shall not include any claims or liability arising from the established sole negligence or willful
misconduct of the City, its agents, officers or employees.
3.16 Contract Assignment
The Proposer shall not assign, transfer, convey or otherwise dispose of the contract, or its
right, title or interest, or its power to execute such a contract to any individual or business
entity of any kind without the previous written consent of the City.
3.17 Termination
If, during the term of the contract, the City determines that the Proposer is not faithfully
abiding by any term or condition contained herein, the City may notify the Proposer in
writing of such defect or failure to perform. This notice must give the Proposer a 10 (ten)
calendar day notice of time thereafter in which to perform said work or cure the deficiency.
If the Proposer has not performed the work or cured the deficiency within the ten days
specified in the notice, such shall constitute a breach of the contract and the City may
terminate the contract immediately by written notice to the Proposer to said effect.
Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights
under the contract except, however, any and all obligations of the Proposer's surety shall
remain in full force and effect, and shall not be extinguished, reduced, or in any manner
waived by the termination thereof.
In said event, the Proposer shall be entitled to the reasonable value of its services
performed from the beginning date in which the breach occurs up to the day it received the
City's Notice of Termination, minus any offset from such payment representing the City's
damages from such breach. "Reasonable value" includes fees or charges for goods or
services as of the last milestone or task satisfactorily delivered or completed by the
Proposer as may be set forth in the Agreement payment schedule; compensation for any
other work, services or goods performed or provided by the Proposer shall be based solely
on the City's assessment of the value of the work-in-progress in completing the overall work
scope.
The City reserves the right to delay any such payment until completion or confirmed
abandonment of the project, as may be determined in the City's sole discretion, so as to
permit a full and complete accounting of costs. In no event, however, shall the Proposer
be entitled to receive any amount in excess of the compensation quoted in its proposal.
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4 PROPOSAL CONTENT AND SELECTION PROCESS
4.1 Overview
The City of San Luis Obispo (“City”) is soliciting proposals from qualified vendors
(“Proposers”) for provision of maintenance services as specified in the Parking Lots and
Structures Sweeping and Janitorial Services RFP – Specification No. 91624. City is seeking
Proposer’s to contract for one or more of the service group components of this RFP as
stated in the RFP Appendix C and Appendix D.
The City requires well-managed and professional Proposers with demonstrated skills, and
high levels of customer service and satisfaction, to fulfill the requirements outlined in this
RFP.
4.2 Calendar of Events
Listed below are specific and estimated dates and times of RFP events, all of which are
subject to change. Proposers must complete events by specific dates as indicated unless
revised by the City. The City may or may not issue a formal notification for changes in
estimated dates and times.
Figure 4-2: Calendar of Events
Date Event
Wednesday, December 13, 2017 Issue date of RFP
Thursday January 11, 2018 3:30pm PST
T
Proposals due
January 2018 (Subject to Change) Evaluation of proposals
January 2018 (Subject to Change) Negotiation and award contract
February 2018 (Subject to Change) Contract Routing to City Council
February 2018 (Subject to Change) Contract Award
March 2018 (Subject to Change)
Contract begins
4.3 Background & Objective
The City of San Luis Obispo operates three parking structures, and 11 parking lots or areas
in the downtown area. The City wishes to have Proposers bid on any or all components of
the RFP proposed service areas. These are specifically 1) manual janitorial services, 2)
pressure washing/scrubbing and 3) Structure and Lot sweeping, for the work defined in
Appendix C and with the frequency defined on Appendix D.
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The objective of this RFP is to select vendor(s) to provide the cleaning services at the
locations and on the frequency and the level detailed in this RFP .
4.4 Description/Scope of Work
The Contractor shall perform the cleaning tasks described in Appendix C at the locations
and frequencies specified in Appendix D. The intent of Specification No. 91624 is to procure
a high level of service that will present a pleasing appearance at all times. Each Contractor
shall maintain all specified locations at such a level as required by the City. The City’s
representative shall be sole judge of the adequacy of the Contractor’s maintenance and the
appearance of the sites.
Proposer shall meet all requirements of the specifications contained herein, as well as all
legislated mandates by the State of California, California Vehicle Code, San Luis Obispo
Municipal Code, and the City of San Luis Obispo. For any portion of this proposal that is
performed by Sub-Proposers, see Section 5, Chapter 9 (Required Submittals - Sub
Proposers) of this proposal.
4.5 Selection Process
The City may shortlist up to four (4) Proposers based on the submitted proposals and invite
them to an interview process. In addition, the City may request that Proposers
demonstrate their service either as part of the interview process or separately from it. The
City, at its discretion, may make site visits to locations where the Proposers currently
provide service.
Contract award will not be based solely on price, but on a combination of the factors
determined to be in the best interest of the City. After evaluating the proposals and
discussing them further with the finalists or the tentatively selected Proposer s, the City
reserves the right to further negotiate the proposed work and/or method and amount of
compensation. Once prospective Proposers have been evaluated by the evaluation panel,
negotiations shall begin. If negotiations are unsuccessful, talks with that Proposer will be
abandoned and negotiations will then commence with the next qualified Proposer, and so
on, until a final agreement has been reached and a contract prepared . Staff will present
their findings to the City Council, which, at its discretion, will award a contact.
5. REQUIRED SUBMITTALS AND CONTENT OF PROPOSALS
Proposing Vendors desiring to respond to this Request for Proposal (RFP) shall submit their
proposal in sufficient detail to allow for a thorough evaluation and comparative analysis. The
City shall use the responses as the basis of its evaluation. The proposals should be as brief and
concise as possible without sacrificing clarity. Proposals containing irrelevant material or an
abundance of excessively vague language may be penalized in the screening process.
Arrange proposals to match the following outline. Respond to each and every question and/or
statement. In the context of this section “you” and “your” is the same as “Proposer” and
“Proposer’s”, respectively.
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Chapter 1: Title Page
The title page shall contain at a minimum the name of the Proposer, RFP Title, and Due Date.
Chapter 2: Organizational Summary – Description of Organization
Provide a brief summary introducing your firm. Limit your response to one page. At a
minimum, include the information briefly describing your firm’s organization and size and your
experience including the number of years in business.
Chapter 3: References
Provide three references from similar projects and clients. Limit your response to one page.
Chapter 4: Sub Proposers (if any)
Identify any sub-Proposers that would be used. Give a detailed description of their involvement,
scope of work, background, and responsibilities. The price proposed shall include any and all work
to be done by sub-Proposers, and the City will only process claims and payments to the Proposer.
A list of sub-Proposers to be hired shall be submitted as a part of the proposal. Also disclose
whether or not the sub Proposer is a subsidiary or is financially tied to the Proposer in any other
manner. Use of sub-Proposer does not relieve the Proposer of overall responsibility. City reserves
the right to approve all proposed sub-Proposers.
Chapter 5: Disclosure of Contract Failures and Litigation
Disclose any alleged significant prior or ongoing contract failures, contract breaches, any civil or
criminal litigation or investigation pending which involves your firm or in which your firm has
been judged guilty or liable, or which may affect the performance of the services to be rendered
herein, in which your firm, any of its employees, sub-Proposers, or sub consultants is or has been
involved in within the last three (3) years.
Chapter 6: Fee Proposal
Include detailed pricing information for the services described in this RFP.
Quote fees as all inclusive, not-to-exceed, fixed fees for each relevant aspect of the RFP
proposal. The fee could be a one-time fee, fee per use, fee per year or fee per contract period.
Also, identify all other costs beyond the usage cost such as a fee for system maintenance, etc.
As noted above, prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:
o All Inclusive – Covers all direct and indirect expenses incurred by the Proposer including but
not limited to; travel, telephone, copying and other out-of-pocket expenses.
o Not-To-Exceed – The actual fees shall not exceed the amount specified in fee proposal.
o Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain
fixed and valid for the entire length of the contract and any/all renewals.
Provide exact fees - not a range. Take advantage of the opportunity to ask questions and receive
answers to gain clarification. Furthermore, document any significant assumptions for arriving at
fee estimates. You are responsible for verifying the correctness of calculations in your fee
proposal.
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The City reserves the right to make an award without further discussion of the fee proposal
submitted. Therefore, the Proposer should submit the fee proposal on the most favorable terms
they can offer. However, this does not limit the City from negotiating with the selected Proposer.
A finalization of the specifications and scope of services is expected as a part of final contract
negotiation or through a Best and Final Offer (BAFO) process. By the BAFO the Proposer(s)
remaining in the process will have met with the City and or demonstrated their product /service
giving them the opportunity to obtain a complete understanding of all requirements.
Chapter 7: Additional Required Forms and/or Attachments
Include the following required forms and/or attachments to your Proposal. Forms are included
in the RFP.
o Form A – Signature Affidavit – A company representative with authority to bind the
Proposer to the City by contract shall sign the form, attesting the proposal has been
submitted in conformance to stated requirements.
o Form B – Vendor Profile – complete the information about your firm.
o Form C – References
o Form D – Statement of Past Contract Disqualifications
o Form E – Cost Proposal Submittal Form
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FORM A: SIGNATURE AFFIDAVIT
Note: This form must be returned with your response.
In signing proposals, we certify that we have not, either directly or indirectly, entered into any
agreement or participated in any collusion or otherwise taken any action in restraint of free
competition; that no attempt has been made to induce any other person or firm to submit or
not to submit proposals, that proposals have been independently arrived at, without collusion
with any other Proposers, competitor or potential competitor; that proposals have not been
knowingly disclosed prior to the opening of proposals to any other Proposers or competitor;
that the above statement is accurate under penalty of perjury.
The undersigned, submitting this proposal, hereby agrees with all the terms, conditions, and
specifications required by the City in this Request for Proposal, declares that the attached
proposal and pricing are in conformity therewith, and attests to the truthfulness of all
submissions in response to this solicitation.
Proposers shall provide the information requested below. Include the legal name of the
Proposer and signature of the person(s) legally authorized to bind the Proposers to a contract.
SIGNATURE AND DATE OF AUTHORIZE REPRESENTATIVE
PRINT NAME: __________________________________________________
FIRM (PROPOSER) NAME: ________________________________________
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FORM B: VENDOR PROFILE
Company Information
Company Name (Proposer)
FEIN: (If FEIN is not applicable, SSN collected
upon award)
Contact Name Title
Telephone (
)
Fax
(
)
Email
Address City State Zip
Primary Individual Contact Information
Contact Name Title
Telephone
( )
Fax
(
)
Email
Address City State Zip
Secondary Individual Contact Information
Contact Name Title
Telephone
( )
Fax
(
)
Email
Address City State Zip
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FORM C: REFERENCES
Describe fully three contracts performed by your firm that demonstrate your ability to provide
the services included with the scope of the specifications. The City reserves the right to contact
references listed for additional information regarding your firm's qualifications.
Reference No. 1
Customer Name
Contact Individual
Telephone & Email
Street Address
City, State, Zip Code
Date of Services
Contract Amount
Description of Services
Reference No. 2
Customer Name
Contact Individual
Telephone & Email
Street Address
City, State, Zip Code
Date of Services
Contract Amount
Description of Services
Reference No. 3
Customer Name
Contact Individual
Telephone & Email
Street Address
City, State, Zip Code
Date of Services
Contract Amount
Description of Services
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FORM D: STATEMENT OF PAST CONTRACT DISQUALIFICATIONS
The Proposer shall state whether it or any of its officers or employees who have a proprietary
interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or
completing a federal, state, or local government project because of the violation of law, a safety
regulation, or for any other reason, including but not limited to financial difficulties, project
delays, or disputes regarding work or product quality, and if so to explain the circumstances.
Do you have any disqualification as described in the above paragraph to declare?
Yes No
If yes, explain the circumstances.
Executed on at _______________________________________ under
penalty of perjury of the laws of the State of California, that the foregoing is true and correct.
___________________________________________
Signature of Authorized Representative of Proposer
___________________________________________
Print name of Authorized Representative of Proposer
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FORM E: COST PROPOSAL SUBMITTAL FORM
The City is requesting proposals for the Parking Lots & Structures Sweeping and Janitorial
Services. Incomplete cost proposals will not be accepted, and the submitted proposal will be
deemed incomplete. If there are any additional costs not included in this Cost Proposal, those
costs must be identified on a separate sheet of paper and included in this Request for Pro posal.
The undersigned, who is authorized to represent the proposing firm and has carefully examined
Specification No 91624, proposes to furnish the services described in Appendix C and Appendix
D of Specification No. 916624 for the prices quoted below in full.
Each Proposer shall fill out a separate cost proposal in its entirety FOR EACH OF THE THREE (3)
COMPONENTS BEING BID. INDICATE COMPONENT BEING BID IN THIS SPECIFIC QUOTE:
Janitorial (Part I) OR Lot & Structure Cleaning/Sweeping (Part II) OR
Power Scrubbing/Pressure Washing (Part III)
Lot 4 (Post Office lot adjacent to Marsh Street Structure)
Lot 8 (City Hall)
Lot 9
Lot 10
Lot 14
Lot 15
Old Library (800 Blk. Morro)
Parks and Recreation
Railroad Square
Railroad Transfer
842 Palm Street Structure
871 Marsh Street Structure
919 Palm Street Structure
Marsh Street Structure Public Restrooms
MONTHLY TOTAL $
Fully Burdened Hourly Labor Rate
for Additional Unspecified Work & Emergency Call Back ________________________________
Hour Billing Minimum Per Emergency Call Back ________________________________
Material Handling Markup Rate (Percentage) ________________________________
Signature of Authorized Representative Date:
Print Name of Vendor:
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Appendix A: FORM OF AGREEMENT (SAMPLE)
AGREEMENT
THIS AGREEMENT is made and entered into in the City of San Luis Obispo on [date],
by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter
referred to as City, and [CONTRACTOR’S NAME IN CAPITAL LETTERS], hereinafter
referred to as Contractor.
W I T N E S S E T H:
WHEREAS, on [date], City requested proposals for provision of maintenance
services pursuant to Specification No. 91624 – Parking Lots and Structures Sweeping and
Janitorial Services.
WHEREAS, pursuant to said request, Contractor submitted a proposal which
was accepted by City for said [supplies, equipment, services, project, whatever].
NOW THEREFORE, in consideration of their mutual promises, obligations,
and covenants hereinafter contained, the parties hereto agree as follows:
1. TERM. The term of this Agreement shall be from the date this Agreement is made
and entered, as first written above, until acceptance or completion of said [supplies, equipment, services,
project, whatever].
2. INCORPORATION BY REFERENCE. City Specification No. 91624 and
Contractor's proposal dated [date], are hereby incorporated in and made a part of this Agreement.
3. CITY'S OBLIGATIONS. For providing [supplies, equipment, services, project,
whatever] as specified in this Agreement, City will pay and Contractor shall receive therefo r
compensation in a total sum not to exceed [$ .00].
4. CONTRACTOR'S OBLIGATIONS. For and in consideration of the payments and
agreements hereinbefore mentioned to be made and performed by City, Contractor agrees with City to
do everything required by this Agreement and the said specification.
5. AMENDMENTS. Any amendment, modification, or variation from the terms of this
Agreement shall be in writing and shall be effective only upon approval by the Council [or other official]
of the City.
2.
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6. COMPLETE AGREEMENT. This written Agreement, including all writings specifically
incorporated herein by reference, shall constitute the complete agreement between the parties hereto.
No oral agreement, understanding, or representation not reduced to writing and specifically
incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding,
or representation be binding upon the parties hereto.
7. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid
by registered or certified mail addressed as follows:
City City Clerk
City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401
Contractor [ ]
[ ]
[ ]
[ ]
8. AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant that each
individual executing this agreement on behalf of each party is a person duly authorized and empowered
to execute Agreements for such party.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and
year first above written.
ATTEST: CITY OF SAN LUIS OBISPO
____________________________________ By:____________________________________
City Clerk City Manager
APPROVED AS TO FORM: CONTRACTOR
_____________________________________ By: ___________________________________
City Attorney
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Appendix B: INSURANCE REQUIREMENTS
The Proposer shall procure and maintain for the duration of the contract insurance against claims
for injuries to persons or damages to property which may arise from or in connection with the
performance of the work hereunder by the Proposer, its agents, representatives, employees or
sub Proposers.
Minimum Scope of Insurance. Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 20
10 Prior to 1993 or CG 20 10 07 04 with CG 20 37 10 01 or the exact equivalent as
determined by the City).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability,
code 1 (any auto).
3. Workers' Compensation insurance as required by the State of California and Employer's
Liability Insurance.
4. Errors and Omissions Liability insurance as appropriate to the consultant's profession.
Minimum Limits of Insurance. Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and
property damage. If Commercial General Liability or other form with a general aggregate
limit is used, either the general aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be twice the required occurrence
limit.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.
4. Errors and Omissions Liability: $1,000,000 per occurrence.
Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be
declared to and approved by the City. At the option of the City, either: the insurer shall reduce
or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials,
employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of
losses and related investigations, claim administration and defense expenses.
Other Insurance Provisions. The general liability and automobile liability policies are to contain,
or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, agents and volunteers are to be covered as
insureds as respects: liability arising out of activities performed by or on behalf of t he
Consultant; products and completed operations of the Consultant; premises owned,
occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by
the Consultant. The coverage shall contain no special limitations on the scope of
protection afforded to the City, its officers, official, employees, agents or volunteers.
2. For any claims related to this project, the Consultant's insurance coverage shall be
primary insurance as respects the City, its officers, officials, employees, agents and
volunteers. Any insurance or self-insurance maintained by the City, its officers, officials,
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employees, agents or volunteers shall be excess of the Consultant's insurance and shall
not contribute with it.
3. The Consultant's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
4. Each insurance policy required by this clause shall be endorsed to state that coverage
shall not be suspended, voided, canceled by either party, reduced in coverage or in limits
except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the City. The Consultant agrees to notify the City in the
event that the policy is suspended, voided or reduced in coverage or limits. A minimum of
30 days prior written notice by certified mail, return receipt requested, will be provided.
Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating
of no less than A:VII.
Verification of Coverage. Consultant shall furnish the City with a certificate of insurance showing
maintenance of the required insurance coverage. Original endorsements effecting general
liability and automobile liability coverage required by this clause must also be provided. The
endorsements are to be signed by a person authorized by that insurer to bind coverage on its
behalf. All endorsements are to be received and approved by the City before work commences.
Sub-consultants. Consultant shall include all sub-consultants as insured under its policies
or shall furnish separate certificates and endorsements for each sub-consultant. All
coverages for sub-consultants shall be subject to all of the requirements stated herein.
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Appendix C: Description of Work
Overall Description of Work. The Contractor shall perform the cleaning tasks described in this
section at the locations and frequencies listed. The intent of this specification is to procure a high
level of cleaning maintenance that will present a pleasing appearance at all times. The Contractor
shall maintain all specified locations at such a level. The City’s representative shall be sole judge
of the adequacy of the Contractor’s maintenance and the appearance of the sites.
PART I: JANITORIAL
A. Parking Structure Cleaning
A. Daily Tasks:
1) Empty and clean trashcans in each of the four exit booths at the three Structures.
(1) at 842 Palm (1) at 919 Palm and (2) at 871 Marsh
2) Clean litter from all surface levels of the structure, alcoves & exterior foyers,
including the exterior sidewalks surrounding the structures.
3) Spot clean significant stains on decks, ramps, stairwells, elevator landings, alcoves &
exterior foyers, including the exterior sidewalks surrounding the structures.
Significant stains include: from any food or drink, Urine, fecal matter and vomit.
4) Clean stairwells, including all elevator landings and alcoves.
5) Clean elevators, disinfect and clean all interior walls, floors, ceilings and windows.
6) Clean both interior and exterior elevator doors and door frames.
B. Weekly Tasks:
1) Clean windows at base of stairwell at Marsh Street Structure near elevator landing
(corner of Marsh & Chorro).
2) Clean archaeological display exterior located in the 842 Palm Structure.
3) Clean drinking fountains located: (1) at 842 Palm Structure (Palm Street side); (2) at
Marsh Street Structure (Chorro Street side and Pacific Street side).
4) Clean 919 Palm Structure employee restroom.
5) Clean 842 Palm Structure employee restroom. (Located in booth)
6) Wet mop alcoves and exterior foyers.
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7) Change all trash can liners in all Structures. Trashcans located at top or bottom of
each stairwell landing or just outside each stairwell landing separated by a door.
8) Dispose of all collected dirt, debris, and other material in an approved mann er.
The contractor shall:
1) Not allow contaminated water or cleaning solutions to enter storm drains.
2) Report problems to City Representative (781-7230) by 8:00 a.m. if tasks scheduled for
that day cannot be completed.
3) Report all non-emergencies to Police dispatch (781-7312) These include: People
sleeping in the Structures elevators or surrounding sidewalks and bench areas, people
sleeping in vehicles and any suspicious loitering or behavior.
4) Report emergencies to Police Dispatch (781-7312), and contact Police Dispatch to
deliver any lost and found articles found within 24 hours.
B. Parking Structure Public Restroom Cleaning (Morro Street near corner of
Pacific)
A. Daily Tasks:
1) Disinfect and clean restroom sinks, mirrors, countertops, partitions, walls, and
floors.
2) Disinfect, clean and descale toilets and urinals.
3) Clean all chrome plated or stainless steel surfaces.
4) Clean both interior and exterior doors including entry ways.
5) Refill toilet paper, seat covers and soap dispenser. Empty and reline all trash
containers.
6) Correct minor plumbing problems, clear clogged drains using a plumber’s helper or a
short snake, remove debris from floor drain grates. If plumbing problems cannot be
corrected notify the City representative (781-7230) immediately.
C. Materials and Supplies. All equipment, materials and supplies used for parking lots &
structures and restroom, sidewalks and drinking fountains cleaning shall be biodegradable
and preapproved by the City before any application. A list of proposed cleaning materials
shall be submitted at the time of award. The contractor shall not use any materials,
supplies, or equipment that may damage or destroy existing facilities. Materials, supplies,
and equipment shall not be stored on City property without prior written permission from
the City.
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D. Trash and Debris Removal. The Contractor is responsible for removal of all dirt, debris,
trash and foreign objects from the sites and disposal of material s in an approved manner.
E. Graffiti Removal. Wipe off graffiti using an approved cleaning solution if graffiti cannot
be removed or if paint is worn where graffiti has been removed; notify the City
representative immediately at 781-7230.
PART II: Parking Lot and Structure Cleaning (Sweeping)
1. Parking Lot Cleaning
A. Daily Tasks:
1) Remove all dirt, weeds, and debris from parking lot surfaces using approved
motorized sweeper/vacuum equipment and, if necessary, hand -held equipment
(power blowers).
2) Remove all dirt, litter and debris from adjacent sidewalks and bench pads.
3) Remove all litter and debris from adjacent landscaped areas.
4) Remove spots, stains, fecal material, or other debris that possess a hazard to health
or safety.
5) Dispose of all collected dirt, debris, and other material in an approved manner.
The Contractor shall not allow contaminated water or cleaning solution to enter storm drains.
2. Parking Structure Cleaning
A. Weekly Tasks:
1) Parking garage decks and ramps using an approved power sweeper equipped with a
power brush and vacuum system. (A handheld blower will be used to remove dust &
debris from edge of walls and behind all cement car stops prior to using power
sweeper.)
2) For 842 Palm Structure, remove all debris from area underneath both stairwells at
ground level on Palm Street side.
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3. Materials and Supplies. All equipment, materials and supplies used for parking lots &
structures and restroom, sidewalks and drinking fountains cleaning shall be biodegradable
and preapproved by the City before any application. A list of proposed cleaning materials
shall be submitted at the time of award. The contractor shall not use any materials, supplies,
or equipment that may damage or destroy existing facilities. Materials, supplies, and
equipment shall not be stored on City property without prior written permission from the
City.
4. Trash and Debris Removal. The Contractor is responsible for removal of all dirt, debris,
trash and foreign objects from the sites and disposal of materials in an approved manner.
PART III: POWER SCRUBBING (PRESSURE WASHING)
1. Parking Structure Cleaning
A. Weekly Tasks:
1) Pressure wash and power scrub oil stains on all levels and ramps (1 level each week
on rotating schedule). Note: This will include any and all spots/stains that are NOT
oil.
2) Hot pressure wash all stairwells and elevator landings at all three Structure
locations. The use of a water barrier must be used to insure “NO” water gets into
the Elevator Shaft!)
3) Pressure wash and power scrub oil stains on all levels and ramps (1 level each week
on rotating schedule). Note: This will include any and all spots/stains that are NOT
oil.
The contractor shall:
Remain compliant with the City’s MS4 storm water permit with the State Water Resources
Control Board, as well as with the provisions of the City’s Municipal Code Chapter 12.08
(Urban Storm Water Quality Management and Discharge Control), by utilizing a full-capture
system and ensure that there is no discharge to the City’s storm water conveyance system.
2. Materials and Supplies. All equipment, materials and supplies used for parking lots &
structures and restroom, sidewalks and drinking fountains cleaning shall be biodegradable
and preapproved by the City before any application. A list of proposed cleaning materials
shall be submitted at the time of award. The contractor shall not use any materials, supplies,
or equipment that may damage or destroy existing facilities. Materials, supplies, and
equipment shall not be stored on City property without prior written permission from the
City.
3. Trash and Debris Removal. The Contractor is responsible for removal of all dirt, debris,
trash and foreign objects from the sites and disposal of materials in an approved manner.
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Appendix D: Locations and Work Hours
PARKING LOTS LOCATION WORK DAYS WORK HOURS
Lot 4 (PO Parking) Lower Level MSS Mon. & Thurs. 3:30 a.m. - 8:00 a.m.
Lot 8 (City Hall) 900 block Mill Mon. & Thurs. 3:30 a.m. - 8:00 a.m.
Lot 9 600 block Monterey Mon. & Thurs. 3:30 a.m. - 8:00 a.m.
Lot 10 1000 block Nipomo Daily 3:30 a.m. - 8:00 a.m.
Lot 14 600 block Palm Mon. & Thurs. 3:30 a.m. - 8:00 a.m.
Lot 15 600 block Monterey Mon. & Thurs. 3:30 a.m. - 8:00 a.m.
Old Library 800 block Morro Mon. & Thurs. 3:30 a.m. - 8:00 a.m.
Parks & Recreation 1300 block Nipomo Mon. & Thurs. 3:30 a.m. - 8:00 a.m.
Railroad Square 1820 Osos Mon. & Thurs. 3:30 a.m. - 8:00 a.m.
Railroad Transfer 950 High Street Mon. & Thurs. 3:30 a.m. - 8:00 a.m.
PARKING STRUCTURE LOCATION DUTIES WORK HOURS
Palm Structure (old) 842 Palm Street Janitorial (Sun. - Sat.)
Power Scrub/Pressure
Washing (Saturday)
Power Blowing and
Sweeping (Tuesday)
3:30 a.m. – 8:30 a.m.
7:00 a.m. – 9:00 a.m.
7:00 a.m. – 10:00 a.m.
Marsh Structure 871 Marsh Street Janitorial (Sun. - Sat.)
Power Scrub/Pressure
Washing (Saturday)
Power Blowing and
Sweeping (Friday)
3:30 a.m. – 8:30 a.m.
3:30 a.m. – 7:00 a.m.
3:30 a.m. – 8:00 a.m.
Palm Structure (new)
919 Palm Street Janitorial (Sun. - Sat.)
Power Scrub/Pressure
Washing (Saturday)
Power Blowing (Friday)
Sweeping (Friday)
3:30 a.m. – 8:00 a.m.
3:30 a.m. – 7:00 a.m.
3:30 a.m. – 8:00 a.m.
Marsh Structure
Public Restroom
1100 Block Morro Janitorial (Sun. - Sat.)
10:00 p.m. – 8:30 a.m.
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Appendix E: Parking Lots and Structures Square Footage
PARKING LOTS & STRUCTURES Area in Square Feet
Lot 4 (Ground Level Marsh Structure) 6,360
Lot 8 (City Hall) 17,000
Lot 9 10,000
Lot 10 9,470
Lot 14 38,000
Lot 15 5,000
Old Library Parking 1,200
Parks and Recreation 4,000
Railroad Square 100,000
Railroad Transfer Center 81,500
842 Palm Structure 130,000
871 Marsh Structure 200,000
919 Palm Structure 103,000
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