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HomeMy WebLinkAbout11-01-17 PRC Minutes Minutes - DRAFT PARKS AND RECREATION COMMISSION 01 November 2017 Regular Meeting of the Advisory Body Commission CALL TO ORDER A Regular Meeting of the Parks and Recreation Commission was called to order on the 1st day of November 2017 at 5:30 p.m. in the Parks and Recreation Administration Conference Room located at 1341 Nipomo Street, San Luis Obispo, California, by Vice Chair Thurman. ROLL CALL Present: Vice Chair Rodney Thurman and Commissioners Kari Applegate, Susan Olson, Keri Schwab, Bob Spector Absent: Chair Avakian, Commissioner Whitener Staff: Parks and Recreation Director Shelly Stanwyck, Recreation Manager Melissa Mudgett, Active Transportation Manager Adam Fukushima PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None CONSENT AGENDA AND CONSIDERATION OF MINUTES ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE PARKS AND RECREATION COMMISSION FOR OCTOBER 4, 2017 AS AMENDED. 1. Consideration of Minutes CARRIED 3:0:0:2 to approve the minutes of the Parks and Recreation Advisory Body for the regular meeting of 10/4/2017 as amended as motioned by Commissioner Susan Olson and second by Commissioner Keri Schwab Whitener. AYES: OLSON, SCHWAB, THURMAN, NOES: NONE ABSTAIN: NONE ABSENT: AVAKIAN, WHITENER APPOINTMENTS 2. PRESENTATION OF THE OATH OF OFFICE FOR PARKS AND RECREATION COMMISSIONER SPECTOR AND COMMISSIONER APPLEGATE Minutes – Parks and Recreation Commission Meeting of November 1, 2017 Page 2 PUBLIC HEARINGS AND BUSINESS ITEMS 3. Presentation on Active Transportation in SLO Director Stanwyck introduced the City’s Active Transportation Manager, Adam Fukushima. Staff Fukushima presented to the Commission information about Active Transportation programs, projects, community events (Bike Rodeo, Bike/World to School Day, Kiddical Mass and Bike Month activities), multi-use trails, bicycle amenities and the Bicycle Transportation Plan for the City of San Luis Obispo. Staff Fukushima explained the elements that make up active transportation and the City’s modal goals identified for a future Active Transportation Plan. Staff Fukushima encouraged the nurturing of partnerships between Active Transportation Groups, Bicycle Advisory Committee and the Parks and Recreation Commission. Public Comment None Commission Comments followed Commissioner Spector asked about the challenges of implementation active transportation projects. Staff Fukushima responded that available funding is a significant challenge and attractive to interested but concerned users. Leah Brooks, Chair of the Bicycle Advisory Committee, added that the Downtown Concept Plan presents ideas for increased bicycle and pedestrian use of the City. Commissioner Applegate asked about bicycle theft. Staff Fukushima said that most of the theft occur when bikes are left unattended. Commissioner Olson asked about the Broad Street Bike Boulevard. Staff Fukushima said currently the City is undertaking a parking analysis to learn how this affects vehicles and the projected impact to vehicles if a lane is taken away. Vice Chair Thurman thanked staff for their hard work in encouraging new bicyclists through programs and projects. Vice Chair Thurman talked about a “bike buddy” program. Vice Chair Thurman asked about enforcement. Staff Fukushima talked about a SLO Police Department enforcement report and annual results. 4. Presentation of the Project Plan for the Management, Maintenance, and Operations of the Historic Jack House Staff Mudgett presented to the Commission a Project Plan for the Historic Jack House policy development. Staff Mudgett explained that in a review of existing documents, Parks and Recreation staff identified a lack of policy documents, which are needed to help guide the city in the sustainable stewardship of the Jack House for future generations. She added that with the guidance of the Jack House Committee, the public’s feedback received to-date, Parks, and Recreation staff have drafted a project plan that outlines the scope of policy development project and a preliminary schedule for this research. Staff Mudgett summarized the key project plan components for the ongoing management, maintenance and operations of the historic Jack House and Minutes – Parks and Recreation Commission Meeting of November 1, 2017 Page 3 gardens. Staff Mudgett concluded that since the Jack House (as both a City facility and park) is under the Commission’s purview and therefore the Commission has the opportunity review and provide input on the proposed project plan and future policy recommendations. Public Comment None Commission Comments followed Commissioner Spector asked about facility rentals at the Jack House. Director Stanwyck responded with information about the hours of park use, noise ordinance and noise complaints in the downtown and facility staff available to manage rentals and events. Director Stanwyck said the allowed rentals have been reduce by 1/3 and the recent adoption of City fees has minimized rentals. Commissioner Schwab asked about the makeup of the Jack House Advisory Body. Director Stanwyck said the Committee has requirements for diversity of Committee Member’s background. 5. Update of Parks and Recreation Element and Master Plan Project Director Stanwyck provided the Commission with an update on the Parks and Recreation Element and Master Plan project. Director Stanwyck said on November 7th the Council will consider the Commission’s Recommendation to approve the project plan and consider issuing the Request for Proposals for RFP for consultants. Director Stanwyck said that Vice Chair Thurman will be the Commission representation on the Consultant selection committee. Director Stanwyck said the Department is in the process of hiring an intern to start gathering baseline parks data. Public Comment None Commission Comments followed Vice Chair Thurman asked the Director to provide some background information on the Parks and Recreation Element Update and Master Plan for the benefit of the new Commissioners. COMMITTEE COMMUNICATIONS 6. Director’s Report Director Stanwyck provided a brief update of current Parks and Recreation programming and City updates. • She thanked Commissioners for attending the Annual Parks Tour • Boo Bash was a success with over 500 people in attendance • Gobble Wobble at the Golf Course on Thanksgiving Day – partnering with Food Bank for donations – Cal Poly Student volunteers • No Reindeer Run this year • Team Rangers busy performing winter trail maintenance Minutes – Parks and Recreation Commission Meeting of November 1, 2017 Page 4 LIAISON REPORTS 7. Subcommittee Liaison Reports • Adult and Senior Programming: Liaison position is currently vacant. Director Stanwyck reported that Adult Softball Games were cancelled due to low attendance because of the World Series. Director Stanwyck invited Commissioners to see the landscape improvements as part of a neighborhood grant project at the Senior Center. Director Stanwyck shared that the Volunteer Executive Board programs the Senior Center and Parks and Recreation staff assist in programming. • Bicycle Advisory Committee: Commissioner Olson said the BAC is meeting this month on November 16, 2017 and she will be unable to attend. Vice Chair Thurman expressed interest in attending. • City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Chair Avakian was absent. Director Stanwyck reported about the status of the kikuya grass at the sports fields and recent parking enforcement concerns. • Jack House. Commissioner Whitener was absent. Staff Mudgett reported on a proposed historic plaque for the Jack House and the upcoming Docent Appreciation Dinner on November 9th. • Tree Committee: Vice Chair Thurman said there will be an Arbor Day celebration on Saturday, November 4th at Laguna Lake Park. The public is invited to attend events and information can be found on the City’s website. Trees in parks will only be removed if presenting a safety hazard as determined by the City’s Arborist. Director Stanwyck said any tree removals completed as part of fuel reduction efforts in the Open Space are in accordance with the City’s adopted Open Space Maintenance Plan. • Youth Sports: Commissioner Schwab said she was unable to make the YSA meeting. Commissioner Whitener could attend and shared meeting notes with the Commission. The YSA is concerned with field availability and participation in youth football is declining. 8. Commission Communications Agendize discussion for the subcommittee liaison assignments at the December 6, 2017 meeting. ADJOURNMENT The meeting adjourned at 6:54 p.m. to the next Regular meeting of the Parks and Recreation Commission held on December 6, 2017 at 5:30 p.m., in the Parks and Recreation Department Conference Room located at 1341 Nipomo Street, San Luis Obispo, California. APPROVED BY THE PARKS AND RECREATION COMMISSION: 12/06/17