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HomeMy WebLinkAbout10-11-17 JHC Minutes 1 Regular Meeting- Parks and Recreation Office 1341 Nipomo Street, San Luis Obispo Wednesday, October 11, 2017 CALL TO ORDER: A Regular Meeting of the Jack House Committee was called to order on Wednesday, October 11, 2017 at 5:31 p.m. in the Parks and Recreation Conference Meeting Room, located at 1341 Nipomo Street, San Luis Obispo, California, by Chair Kathi Settle. ROLL CALL: Chair Kathi Settle, Vice Chair Toni Kincaid, Committee Members Bob Gordon, Eva Ulz and Jeff Whitener TARDY: None ABSENT: Committee Member Chuck Crotser, Committee Member Dorothy Sundbye STAFF: Shelly Stanwyck, Parks and Recreation Director; Dave Setterlund, Recreation Supervisor; Melissa Mudgett Recreation Manager Public Comment James Papp, San Luis Obispo resident, inquired about the Friends of the Jack House report not on the agenda. Staff Mudgett responded that at a previous Jack House Committee meeting it was decided that both Jack House Docent reports and Friends of the Jack House reports will be removed as regular standing items and will be added to the Committee’s agenda only when the groups indicate they have a report to present to the Committee. CONSENT AGENDA AND CONSIDERATION OF MINUTES 1. Consideration of the Minutes ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE JACK HOUSE COMMITTEE FOR OCTOBER 11, 2017. MOTION BY COMMITTEE MEMBER ULZ, SECOND BY COMMITTEE MEMBER KINCAID, CARRIED 5:0:0:2 to approve the minutes of Regular Meeting of October 11, 2017 as presented. AYES: SETTLE, KINCAID, GORDON, ULZ, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: CROTSER, SUNDBYE Consideration of Financial Reports and Expenditures ACTION: APPROVAL OF THE FINANCIAL REPORTS AND EXPENDITURES FOR SEPTEMBER 2017, FISCAL YEAR 2017-18 MOTION BY COMMITTEE MEMBER KINCAID, SECOND BY COMMITTEE ULZ, CARRIED 5:0:0:2 to approve the September 2017 Financial Report as presented. AYES: SETTLE, KINCAID, GORDON, ULZ, WHITENER NOES: NONE ABSTAIN: NONE PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Jack House Committee MINUTES 2 ABSENT: CROTSER, SUNDBYE PUBLIC HEARINGS AND BUSINESS ITEMS 2. Presentation of City’s Fiscal Health Response Plan Director Stanwyck gave a presentation regarding challenges of future costs in regard to CALPERS, the City’s retirement fund. Public Comment None Committee Comments None 3. Approval of Project Plan for the development of policies for the management, maintenance and operations of the Jack House Staff Mudgett summarized the Jack House Project Plan for the development of policies for the management, maintenance and operations of the Jack House which incorporated the feedback received by the Committee and the public thus far. She outlined any additional language and changes made to the project plan from the last Committee’s review. Public Comment James Papp, SLO resident, said that capturing institutional knowledge through a community survey would save both time and resources. Mr. Papp added that the History Center could be a great resource for the Parks and Recreation Department and could assist in the research identified in step A6 of the proposed project plan. Committee Comments Committee members gave feedback regarding grammatical corrections and discussed concerns over the progressive timeline identified for the collection of institutional knowledge and suggested the wording changed to “Begin the capture of…” for project plan item A7. MOTION BY COMMITTEE MEMBER ULZ, SECOND BY COMMITTEE KINCAID, CARRIED 5:0:2 to approve the draft Jack House Project Plan as amended. AYES: SETTLE, KINCAID, GORDON, ULZ, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: CROTSER, SUNDBYE 4. Review and Provide Feedback on the proposed National Register of Historic Places Plaque for the Jack House Staff Mudgett presented proposed language for National Register of Historic Places plaque which included language taken directly from the National Register application and asked for the Committee’s feedback. Public Comment James Papp, SLO resident, presented the Committee with alternative language for proposed plaque and recommended that all information be sourced correctly with the appropriate citations. Committee Comments The Committee provided staff feedback for the type of information and order that the Committee would like to see on the proposed plaque. Feedback included the Jack House date, full spelling of R.E. Jack’s name, 3 Information about R.E. Jack first, followed by his wife Nellie Hollister, then information about the residence and gardens, concluding with City and National Register information. The Committee asked staff to use proposed plaque language (as presented by James Papp) as a starting point and receive input from the Jack House Docent President (Exofficio Member Marilyn Darnell). Staff Mudgett reported that staff will return to the Committee at its November meeting to present another version of the proposed plaque language. 5. Cancellation of the Regular Meeting of November 8, 2017 and Approve Notification of the Special Meeting of November 9, 2017 Staff Mudgett presented the cancellation request for the November 8, 2017 Jack House Committee meeting in place of a Special Meeting on the following day, November 9, 2017. The Special Meeting will be held at the Ludwick Community Center (864 Santa Rosa Street) at 4:00 pm. The Committee will hold its public meeting at this location and then adjourn to the Jack House Docent Appreciation Dinner. Public Comment None Committee Comments None MOTION BY COMMITTEE MEMBER ULZ, SECOND BY COMMITTEE KINCAID, CARRIED 5:0:2 to approve the cancellation of the November 8, 2017 meeting and approve the notification of the Special Meeting of November 9, 2017. AYES: SETTLE, KINCAID, GORDON, ULZ, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: CROTSER, SUNDBYE 6. Consider Jack House Docent Report and Holiday Programming Budget Exofficio Member Darnell presented the Committee with the Jack House Docent Report and requested the Committee approved $600.00 for Holiday programming and purchases. Public Comment None Committee Comments None MOTION BY COMMITTEE MEMBER ULZ, SECOND BY COMMITTEE KINCAID, CARRIED 5:0:2 to approved Victorian Christmas Holiday Expenditures from the Parks and Recreation Jack House Operation Budget in an amount not-to-exceed $600.00. AYES: SETTLE, KINCAID, GORDON, ULZ, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: CROTSER, SUNDBYE 4 7. Staff Report for Parks and Recreation and Agenda Forecast Staff Setterlund reported on upcoming events with the Parks and Recreation Department and next steps for the Jack House Project Plan 8. Communications None ADJOURNMENT Meeting adjourned at 7:24 p.m. to the next Special Meeting on Thursday, November 9, 2017 at 4:00 p.m. at the Ludwick Community Center located at 864 Santa Rosa Street, San Luis Obispo, CA 93401. APPROVED BY THE JACK HOUSE COMMITTEE: 11/09/2017