HomeMy WebLinkAbout01-02-2018 Records Destruction list - City ClerkOffice of the City Clerk
990 Palm Street, San Luis Obispo, CA 93401-3218
805.781.7100
slocity org
MEMORANDUM
DATE: January 2, 2018
TO: Greg Hermann, Deputy City Manager
J. Christine Dietrick, City Attorney
FROM: Carrie Gallagher, City Clerk
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series).
In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of
those records is as follows:
Provide general information about the request:
- 1 box of records exceeding the retention requirements and, as such, are being prepared for destruction.
The method of destruction will be confidential shredding.
- Approximately 2,800 electronic records exceeding the retention requirements and, as such, are being
deleted from the electronic storage system.
Please sign below indicating that the record titles are appropriate for electronic rete an and
the requirefients of the records retention policy. ,
Greg 1- le:tatin,,lDcpttty City Manager Christine Dietrick, City Attorney
I, Carrie Gallagher,d h reby certify that the records listed on the attached were properly disposed of on (date).
Carrie Gallagher, City Clerk
Attachments:
1. List of record to be destroyed
2. Relevant sections of the records retention schedule
Original.- City Clerk's Office
meets
RECORDS DESTRUCTION LIST
DEPT/DIV or
Creation
Conversion
Category
Year
Year
Description
City Management
Council Correspondence - Sifu Kelvin Berrman Harrison
301-22
2008
2018 physical file
Council Correspondence - 2nd Quarter
City Management
301-22
2014
2018 physical file
City Management
301-11
2015
2018 Council Meeting Public Comment Speaker Slips
City Management
301-11
2014
2018 Council Meeting Public Comment Speaker Slips
City Management
301-11
2013
2018 Council Meeting Public Comment Speaker Slips
Mayor's Quarterly Meeting, City Advisory Bodies
City Management
304-03
2011-2012
2018 physical file
Chronological File
Office Reference
102-02
2015
2018 physical file
Records Management
104
2008
2018 Public Records Requests - 24 electronic files
Records Management
104
2009
2018 Public Records Requests - 15 electronic files
Records Management
104
2010
2018 Public Records Requests - 21 electronic files
Records Management
104
2011
2018 Public Records Requests - 60 electronic files
Records Management
104
2012
2018 k Public Records Requests - 142 electronic files
Records Management
104
2013
2018 Public Records Requests - 129 electronic files
Records Management
104
2014
2018 Public Records Requests - 1,432 electronic files
Records Management
104
2015
2018 Public Records Requests - 1,313 electronic files
Original: City Clerk's Office
RECORDS DESTRUCTION LIST
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Girvin 3-18-04 email
Huelskoetter records request 020908
)T8 Enterprises Financial Data 11-18-08
f� McNabb records request 061808
f Merritt Research 11-10-08
07 Mukai Tract 1259
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New Times request 052708
] Pick [Downtown Assoc 124108
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Schultz records request 013008
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Shipp request San Luis Drive 122208
f ] Smith investigations records request 011...
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f UC Merced Treasurer Records 122.208
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Original: City Clerk's Office
Date modified Type
11/21.12008 8:44 AM
1112112006 8:45 AM
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1129x`200612:14 PM
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Original: City Clerk's Office
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Johansen 3-17-10
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Original: City Clerk's Office
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9,16/2010 8:38 ANT
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768 KB
1,234 KB
2-08 KB
144 KB
228 KB
928 KB
.I ► (DMPufer ► Clerk (G:) ► RRA Requests ► 2011 ►
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Original: City Clerk's Office
RECORDS DESTRUCTION LIST
Date modified
Type
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5/1912016 3:53 PM
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RECORDS DESTRUCTION LIST
► Computer ► Clerk (G:) ► PRA Requests ► 2012 ►
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Name Date modified Type Size
12.350 LOVR
549;'2016 3:53 PPA
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Email
5)19;2016 3;53 PPA
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Greg Rice 11,15,12 Prado PRA
5;'19,;'2016 3;53 PPA
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5;'19•;`20163;53 PPA
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5;'19:,+2016=1;53 PM
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5/19/2016 3:53 Plat
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4,-118,,'2013 6;40 131`0
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Original: City Clerk's Office
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191. ► Computer ► Clerk (G:) ► PRA Requests ► 2013 ►
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Name
Date modified
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53192016 3:53 PM
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5,1120163:53 PFA
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-A RE Nublic Records Request - Peter Green
5316,'2013 7:08 PM
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.J RE Pubirr Records Request Dated Dec 6 ...
4,17;9013 3:45 AM
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.J RE SLO Brew
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Original: City Clerk's Office
w Computer ► Cleric I(Gcj ► PRA Requests ► 2014
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Name Date modified
07-03-2014 PRR - Mid-Higuera RehabiF"..o 5/19/2016 3:56 PM
12-29-2014 462 Stoneridge
5,19/2016 3:56 PM
12-29-2014 Ashbaugh -Hill Emaik
5?1.9,r`2016 3:56 PM
12-29-2014 Gesell Travel
5x19:;`2016 3:56 PCM4
2014 PRA Requests
5x79;'2016 3:56 PNI
Miisc
1)4.?2015 8:22 PFM4
PRR - 742 Marsh - James Lopes
5x10;'2016 3:56 Rd
PRR - Asset Management
5t`190`2016 3:56 MvI
PRR - Chung - PO Information
5;'19J2010 3:56 PP0
PRR - Devin Reiss
5x19;'2:16 3:55 PFd
PRR - Rizzo -110 Grange Street
5;'7'--1:;`2,110 3:56 PP�4
PRR - Velie - Gesell Twel
5x19:;'21316 3:56 Prld
f� Confidential - Public Records Request 201,,,,.,
1,x'4}21.115 8:37 Phu!
Ra111.irsc Clerk Email - Retain 2 Years - Destro..,,
l.x'4 2",'(15 9:33 PM
Original: City Clerk's Office
RECORDS DESTRUCTION LIST
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Ado -h e- Acrobat D,,. 1313,246 KB
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RECORDS DESTRUCTION LIST
1i ► Computer ► Clerk (G:) ► PRA Requests ► 2015 ► _
it View Tools Help
Burn New folder
dame Date modified Type
01-04-2015 Naylor - Records Retention Schedule and Plicy
5461 20115 3:53 PhMI
Filefolder
06-03-2015 Fountain - Sworn PD officers list and emails reg Gesell, emails sent by staff
5,'19,`2,116 3:53 Ppv1
Filefolder
�. 06-05-2015 Bansal - Police Arrest Report and Investigation
511912n16 3:57 Pt,'I
Filefolder
06-05-2015 Seydel - 231 Bonetti Drive - Building and Safety Documents
j'/l-%-"21J16 3;57 F'pvl
File folder
06-08-2015 Mayer - Council Retreat NolidayInn Express) written communication & billing
5.,19.152016 3:53 F'prl
File folder
�., 06-09-2015 Miller - Commercial Solid Waste Rates
5,'19,'2116 3:5.; Pel
Filefolder
06-09-2015 NaIea+ray- PDLexipoI Policy Manual
5:`1'_!;'2 1:15 3:57 F'p•rl
Filefolder
06-10-2015 Hampton - Arrest Summaries
5,`Iutf2i116 357 PN1
FilefoIder
06-12-2015 Reed Construction - Toro Street Bank Stabilization
5, `1'=;`3115 3:57 F'erI
Filefolder
06-16-2015 Mohan - Ryan Petetit Permit Records
5r'19:,'L411.6 3:57 PKI
Filefolder
J.06-18.2015 Hampton- Arrest Summaries
5;'1'x,`23153:57PI'd
Filefolder
j.. 06-18-2015 Kessler - Carpenter Regional Committees and Liaison Reports
5 11,`2016 3:57 F'p;1
File folder
►•, 06-22-2015 SrennIer - Mobile Video Audio Recording System Policy
5,19:,'2016 3:57 Pr'v1
File folder
J„ 06-23-201.5 Kessler - Council Member Carpenter Ern ails on Vari ou s Topics
5;19,'21315 3:57 Prvl
Filefolder
J•, 06-24-2015 Miller- P D Hi sto ry f or 1353 Higuera Street
5,'19,'2316 3:57 Pevl
Filefolder
j. 06-24-2015 Mohan - Billing Statementfor L179San Carlos
5,1'_.+i`2316 15,E PM
Filefolder
j.. 06-29-2015 Brennler - PD Call Name,
5,,119/21:116 3:57 Ud
File folder
f;, 07-01-2015 McClain - Appeals to City Council
1114--"x'2016 4:2'.3 PeA
Filefolder
07-06-2015 Doleral - Homestay Permit Application Fie
5,1'HV2'11i 3:57 Pevl
Filefolder
07-07-2015Mummoio- SWAT Cal I Out Report
5l1_+,'till 63:57PP0
Filefolder
J.. 07-08-2015 Burke - PD Address History Report
S 19/2131x6 3;57 PPvl
Filefolder
J, 07.08-2015 Edge - Various APN Site - Permit Records
5;119,`2K'i1.6 3:57 PrO
File- folder
j.07.12-2015Naleway- Downtown CAT Team
5;19,Q131.6157Pr,,l
Filefolder
�. 07-13-2015 Hampton - Arrest Summaries
5;49:72316 3:57 PId
Filefolder
r. 07-14-2015 Castillo -Vehicle Thefts
5,19,120163:5.7 Pp;l
Filefolder
1, 07-17-2015 Lowe- Missing Persons
5,19;,'2316 3:57 F'p,.+l
Filefrlder
08-04-2015 Naleway- Kevi rt Wadd el I Documents
-5)19:!22115 357 F'p,A
Filefolder
l., 08-10-2015 Mohan -1179 San Carlos Agreement
5'4'=!,Qnl6 3:57 Prld
Filefolder
j. 08-12-2015 Burke -Arrest Records
5.,119/21016 3:57 Prlvl
Filefolder
L. 08-13-2015 Hawkins - PD Rex Al ten Krebs Case
5,'19721316 3:57 pf"'.1
Filefolder
a. 08-13-2015 McGuiness- PD Surveliance Equipment
5,r''1S✓,' 1116 3:57 PNI
Filefolder
J, 08-13-2015 Sims - Microfiche Permitsfor Uarious Sites
5719;�21(116 3:57 Pfvl
Filefolder
J. 08-14-2015 Hampton - Arrest Summaries
5;'19r2i116 3:57 PPO
Filefolder
y 08-16-24115 Howerton - Film Permits
5,'19,2:116 3:57 F'f+a1
File folder
J. 08-16-2015 Lambert - Noise Complaint Data
5,19;'2:116 3:57 F'pvl
File folder
1. 08-17-2015 Barillas - Historic Building Codes
5,119,12131+5 3:57 PP�4
File fol rler
1, 08-27-2015 Russell - Accident Data
5.719725116 3:57 Pfd
File folder
08-28-2015 Lambert - Downtown Crime Statistics
5,119,+'21316 3:57 P1,0
FilefClder
Original: City Clerk's Office
RECORDS DESTRUCTION LIST
�., 09-03-2015 Edwards -200 Madonna Construction Documents
5;19;'70115 3:57 Prd
Filefolder
09-06-2015 Hampton - Arrest Summaries
51'19+'2015 3:57 Pr,+1
File folder
j. 09-17-2015 Ortega - Phoenix Group Invoices and Contract
5;191'2016 3:57 PN -1
File folder
j 09.21-2015 Nolet - 2256 Broad Street
5;19;'2016 357 Pall
Filefolder
. 09-22-2015 Mohan - Construction Plans far 1179 San Carlos
5/19/2016 3:57 F'r,l
File folder
�. 09-23-2015 Andre - Purchchase orders May6, 2015 -current
5f19;`20115 3:57 PNI
Filefolder
�. 09-23-2015 North American Procurement Council - Curb Ramps 2015
5;`19;`201 3:57 PAA
File folder
j. 09-28-2015 Tricamo - Number of 10 hr & 2 h r Parking Meters
5/1-q 20iG 3:57 Pr -,9
File folder
x,09-29-2015 Schmidt- Bike Coalition Lease Agreement
11:57Pru1
Fi1efolcler
1:. 10-02-2015 Procurement Council - CDBG Curb Ramps 2015
5141-'2016 157 PAA
Filefolder
10-06-2015 Brennler - PD Operations directive lexis policy, field training guidelines
5,'19,'2015 3;57 Pr, -1
Filefolder
10-06-2015 Nolet-2238-2254 Broad Street Building Permitsetc
3:57 Pru1
Filefolder
10-06-2015 Nolet - 2256 Broad Street Land Use Restrictions
5;`1a+'2015 3:57 PAA
Filefolder
�,. 10-13-2415 Green - FD Fee Schedule
5/19;'2016 3:57 Pl'd
Filefolder
j, 10-23-2015 Pick - Notice of Violations, Permits and Applications
3:58 F'r,1
File folder
j. 11-04-2015 Griffin - Fire Department Violations Calle Joaquin
5x49,7016 3:57 Pral
FilefoIcler
11-12-2015 Cork - Work orderforjdfry & Highland
5.,'19:'2015 358 Pr',;1
Filefolder
L1-12-2015 Griffin - Building Records, Certificate of Occupancy1205 Calle Joaquin
5;'1 +;,'201,x5 3:58 Pr�A
Filefolder
11-12-2015 WaIdenmyer- Building, Fire Madon, na Road
5'13;'2171` 3:58 PAx1
Filefolder
11-16-2015 Bellis- RFQ'sforCity Construction Management Services
157PAA
Filefolder
j. 11-19-2015 Marshall - Citation
5;'19x'21716 3:57 Prat
File, fodder
];. 11-19-2015 Mckiernan -Joseph Dalysearch callsnear Madonna Road
5 9.,Q015 3:58 Prat
Filefolder
j:. 11-25-2015 Cambell 2004 study SLO Groundwater Development Project
%-11-11'211116 3:58 Pf,A
Filefolder
�. 12-02-2015 Procurement Council - list of plan holdersfor Managem ent & Beneficial Reuse...
_`V19/201,5 358 Pral
Filefolder
12-11-2015 North American Procurement Council' Bid Tabulation for Mgmt Beneficial Reu.,.
5r'la;'21316 2,518 Pr,4
File: folder
4. 12-16-2015 Lin bald - 886 Monterey 5t. Certificate of Occupancy, Building, Fire Violations
5;19:;2016 3:58 P`0
File fcicler
j_. 12-16-2015 Seydel - 4136-416 Higuera St Certificates of Occupancy
5+'19121316 3:58 Pra1
File, folder
j. 12-17-2015 Procurement Council - Water Resources FaciIitylnffuent PumpReplacement
5x'10:;120115 3:58 PAA
Filefolder
�. 12-28-2015 English - For m460sPaA2 Elections
5;'1q:17015 3:58 Pr%A
File fnlder
J, 12-28-2015McGuiness- Cod eandFirelholationsfor295 Higuera Street
5,11,'2015 358 Pl`ul
File fald r
j;. January- May 2015
5;'`1 ;;117153:57 Rd
FilefoIde.r
Maine
5;` RR "21,915 3:57 Pr�A
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Original: City Clerk's Office
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