HomeMy WebLinkAbout01-02-2018 Conversion of Hard copies to electronic files - City Clerk3 Office of the City Clerk
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MEMORANDUM
DATE: January 2, 2018
TO: Carrie Gallagher, City Clerk
J. Christine Dietrick, City Attorney
FROM: Kevin Christian, Administrative Assistant, Office of the City Clerk
SUBJECT: CONVERSION OF HARD COPIES TO ELECTRONIC FILES
In accordance with the City's Records Retention Policy, certain records have been identified as being
eligible for conversion from hard copy to electronic copy and will be maintained with a trusted system as
described in the Secretary of State Guidelines for Trustworthy Electronic Document or Records
Preservation Standards. Hard copy records will be destroyed by confidential shredding.
Please sign below indicating that the record titles are appropriate for electronic retention and the retention
system nr oets the requi m nts of the records retention policy.
n
Attachments:
1. List of record to be converted
2. Relevant sections of the records retention schedule
Original: City Clerk's Office
City Clerk e
A :.� ..WNIV" .. It . .
RECORDS CONVERSION LIST
DEPT/DIV or Creation
Conversion
Category Year
Year
Description
City Management
301-03 2015
2018
City Council Agenda Packet - 01-06-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 01-13-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 01-20-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 01-24-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 01-27-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 02-03-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 02-09-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 02-17-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 03-03-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 03-17-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 03-31-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 04-21-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 04-22-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 04-23-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 05-05-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 05-12-2015
City Management
301-03 2015
2018
City Council Agenda Packet - 05-19-2015
City Management
301-03 - ---- -- 2015
City Council Agenda -Packet - 05-21-2015 -
City Management
301-03 2015
2018
City Council Agenda Packet - 05-29-2015
Original: City Clerk's Office
RECORDS CONVERSION LIST
DEPT/DIV or Creation I Conversion Description
Category Year I Year
City
Management301-
03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
City Management
301-03
2015
Original: City Clerk's Office
2018
2018
2018
2018
2018
2018
City Council Agenda Packet - 06-02-2015
City Council Agenda Packet - 06-09-2015
City Council Agenda Packet - 06-11-2015
City Council Agenda Packet - 06-16-2015
City Council Agenda Packet - 06-23-2015
City Council Agenda Packet - 07-07-2015
cula Uny wuncn Hgenua racKei - ui-uy-Lut5
2018 City Council Agenda Packet - 07-21-2015
2018 City Council Agenda Packet - 08-18-2015
2018 City Council Agenda Packet - 09-01-2015
2018 1 City Council Agenda Packet - 09-03-2015
2018 City Council Agenda Packet - 09-15-2015
2018 , City Council Agenda Packet-10-06-2015
2018 1 City Council Agenda Packet - 10-20-2015
2018
City Council Agenda Packet - 11-03-2015
2018
City Council Agenda Packet - 11-17-2015
2018
City Council Agenda Packet - 12-01-2015
2018
City Council Agenda Packet - 12-15-2015
Rev.04-03-2015 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE
page 1 of 1
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AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superseded T=Terminated