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HomeMy WebLinkAbout02-07-18 PRC Agenda PacketCity of San Luis Obispo, Agenda, Parks and Recreation Commission Regular Meeting on Wednesday, February 7, 2018 @ 5:30 p.m. Parks and Recreation Conference Room, 1341 Nipomo Street CALL TO ORDER: Chair Avakian ROLL CALL: Commissioners Applegate, Olson, Schwab, Spector, Thurman and Whitener Public Comment Period. At this time, you may address the Commission on items that are not on the agenda but are of interest to the public and within the subject matter jurisdiction of the Parks and Recreation Commission. The Commission may not discuss or take action on issues that are not on the agenda other than to briefly respond to statements made or questions raised, or to ask staff to follow up on such issues. PRC Meeting Agenda 1.Consideration of Minutes of Regular Meeting of December 6, 2017 2.Presentation. Monthly Update Parks and Recreation Element and Master Plan Project Highlights include: Negotiating with Selected Consultants WRT; Introduction of New Planner Shawna Scott; Anticipated First Steps (Stanwyck - 20 minutes) 3.Presentation. SLO Swim Center 2018 (Hyfield and Tucker – 30 minutes) 4.Presentation. Director’s Report (Stanwyck – 15 minutes) 5.Subcommittee Liaison Reports: (Avakian – 15 minutes) Committee Liaison Adult and Senior Programming Robert Spector Bicycle Advisory Susan Olson City Facilities (Damon, golf, pool, joint use) Greg Avakian Jack House Committee Jeff Whitener Tree Committee Rodney Thurman Youth Sports Association Keri Schwab 6.Communications Adjourn to Regular Meeting of March 7, 2018 APPEALS: Administrative decisions by the Parks and Recreation Commission may be appealed to the City Council in accordance with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo Municipal Code. The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities. Please contact the Clerk or staff liaison prior to the meeting if you require assistance. Minutes - DRAFT PARKS AND RECREATION COMMISSION 06 December 2017 Regular Meeting of the Advisory Body Commission CALL TO ORDER A Regular Meeting of the Parks and Recreation Commission was called to order on the 6th day of December 2017 at 5:32 p.m. in the Parks and Recreation Administration Conference Room located at 1341 Nipomo Street, San Luis Obispo, California, by Chair Avakian. ROLL CALL Present: Chair Greg Avakian, Vice Chair Rodney Thurman and Commissioners Kari Applegate, Keri Schwab, Bob Spector Absent: Commissioner Olson, Commissioner Whitener Staff: Parks and Recreation Director Shelly Stanwyck, Recreation Manager Melissa Mudgett, Recreation Supervisor Ranger Service Doug Carscaden, Recreation Supervisory Aquatics/Facilities Devin Hyfield, Administrative Analyst Lindsey Stephenson PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Representative of the SLO Pickleball Club, Brian O’Kelly, thanked the Commission and staff, specifically Rich Ogden Sports Supervisor, for the pickleball pilot program, the multi-use lines at French Park Tennis Courts and the future dedicated pickleball courts. The SLO Pickleball Club invited the Commission to come out and play. CONSENT AGENDA AND CONSIDERATION OF MINUTES ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE PARKS AND RECREATION COMMISSION FOR NOVEMBER 1, 2017. 1.Consideration of Minutes CARRIED 5:0:0:2 to approve the minutes of the Parks and Recreation Advisory Body for the regular meeting of 11/01/2017 as amended as motioned by Vice Chair Thurman and second by Commissioner Spector. AYES: APPLEGATE, AVAKIAN, SCHWAB, SPECTOR, THURMAN, NOES: NONE ABSTAIN: NONE ABSENT: OLSON, WHITENER 1-1 DRAFT Minutes – Parks and Recreation Commission Meeting of December 6, 2017 Page 2 2.Consideration of 2018 Meeting Schedule ACTION: APPROVAL OF THE 2018 PARKS AND RECREATION COMMISSION ADVISORY BODY MEETING SCHEDULE. CARRIED 5:0:0:2 to approve the 2018 Parks and Recreation Commission meeting schedule as motioned by Vice Chair Thurman and second by Chair Avakian. AYES: APPLEGATE, AVAKIAN, SCHWAB, SPECTOR, THURMAN, NOES: NONE ABSTAIN: NONE ABSENT: OLSON, WHITENER 3.Discussion of the 2020 Parks and Recreation Strategic Plan Parks and Recreation Director Shelly Stanwyck, Recreation Manager Melissa Mudgett and Recreation Supervisor Devin Hyfield provided an overview of the Departments’ first annual 2020 Strategic Plan report. Strategic Plan progress and accomplishments made in 2017 were highlighted. Baseline data for future year-to-year comparisons and determining performance measures for the Department was collected in 2017. In response to public comments received and some confusion over Council direction and budget allocation Director Stanwyck summarized information on a specific action item of the 5- year plan, the pursuit of a park North of Broad Street. Staff Hyfield said that in 2018 staff will focus on core areas to help the Parks and Recreation Department maximize limited available resources, provide an array of programming designed to meet the needs of diverse park users and better define our future relationship with the community. Public Comment Kit Gould, SLO Resident, asked the Commission to add information about staff’s work in exploring a park North of Broad Street in the 2017 Progress Report of the Parks and Recreation Strategic Plan. Ms. Gould asked to be kept in the loop regarding progress. Mila Vujovich-LeBarre, SLO Resident, said that Council previously allocated $750,000 for a park in the North of Broad Street neighborhood. She asked the Commission to consider active bike paths with the development of new parks. Ms. Vujovich-LeBarre recommended the City partner with the School District, use public service announcements and outreach to caregivers for Senior programming. Commission Comments followed Commissioner Spector asked about the process for the Parks and Recreation Element Update and Master Plan. Director Stanwyck responded that there will be significant public engagement to determine the community’s top priorities. Commissioner Spector asked about other Senior programs offered by the City. Staff responded that in addition to the SLO Senior Center and activities, the Golf Course is largely used by active senior citizens, adult volleyball and adult table tennis is available at the Ludwick Community Center and drop-in Boomer Softball is played year-round. 1-2 DRAFT Minutes – Parks and Recreation Commission Meeting of December 6, 2017 Page 3 Commissioner Applegate shared that she had conversations with a neighbor and relayed their input that if a new park is not feasible in the North of Broad Street neighborhood then an installation of restrooms at Anholm Park would greatly assist in activating the park. Chair Avakian thanked staff for the hard work and programming this year. 4.Presentation of the Open Space Maintenance Plan: 2017 Annual Report The Recreation Supervisor for Ranger Service, Doug Carscaden, provided an overview of the Open Space Maintenance Plan progress and reported on accomplishments in 2017. Staff Carscaden said the 2017 Open Space Maintenance and Protection efforts addressed both new and deferred projects which included new trail amenities, the purchase of specialized equipment, and public outreach and education efforts. Staff Carscaden provided a highlight of 2018 Opening Space Maintenance projects which could include major improvements at Johnson Ranch and Reservoir Canyon trailheads, parking and fencing improvements, more kiosks, bridge and gate repairs as well as fire fuel reduction, mitigation projects, and new directional blade signage throughout the city’s trail system. Staff Carscaden concluded that the Ranger program has benefited from an enormous number of dedicated volunteers and volunteer hours that make ranger service, trail maintenance, and creek cleanup possible. Public Comment Harry Busselen, SLO Resident for Bishop Peak neighborhood, expressed his concerned with fire issues and night activities at Bishop Peak. He asked for data on Open Space rescues. Director Stanwyck responded that data is being collected for Open Space in city-limits but that a challenge is that not all Open Space is within City limits; for which the City would not have data available. Director Stanwyck added that Ranger staff continue night patrols of Open Space and performed fuel reduction activities this summer at Bishop Peak. Commission Comments followed Commissioner Schwab asked about the comparison between enforcement citations from last year. Ranger Carscaden responded that less citations were issued this year; a result of compliance. Commissioner Spector asked about the interaction between Ranger staff and the transient population during creek cleanup. Ranger Carscaden responded that Ranger Service works collaboratively with the Police Department and local social services. Director Stanwyck added that the construction of Prado Day Center may help alleviate some of issues if staff can connect individual with services. Commissioner Spector asked if anyone has completed all trails for PixonPeaks. Staff Stephenson responded that the PixonPeaks program has helped to introduce many people to new trails. Commissioner Applegate thanked staff for their efforts on trail maintenance and public education. She added that she has experienced many of the trails and have enjoyed the new kiosks and maps. 1-3 DRAFT Minutes – Parks and Recreation Commission Meeting of December 6, 2017 Page 4 5.Update of the Parks and Recreation Element and Master Plan Project Director Stanwyck provided the Commission with an update on the Parks and Recreation Element and Master Plan project. Director Stanwyck said on November 7th the Council approved the Request for Proposals for consultant services. Director Stanwyck said that the City received four proposals today and consultant interviews are scheduled for early January 2018. She added that the Department has hired an intern to assist staff in gathering baseline parks data. COMMITTEE COMMUNICATIONS 6.Director’s Report Director Stanwyck provided a brief update of current Parks and Recreation programming and City updates. •Rich Ogden Sport Supervisor is retiring after 31 years of City Service •Night Golf Thursday at Laguna Lake Golf Course •Facility Closures for annual maintenance December 25 through January 5, 2018. Parks and Recreation offices closed December 25-29, 2017. SLO Swim Center has various closures over Christmas and New Year holidays. •Sinsheimer Park Playground still a huge success with hundreds of visitors and families daily. Construction project planned to extend the artificial turf. •Council Meeting December 12th for Fiscal Health Response Plan LIAISON REPORTS 7.Subcommittee Liaison Reports Director Stanwyck provided a background on Commission liaison assignments. The Commission discussed past practice, current assignments, and desired changes to assignment or the practice. By consensus the Commission nominated Commissioner Spector to serve as the liaison for Adult and Senior Programming. •Adult and Senior Programming: Liaison position is currently vacant. •Bicycle Advisory Committee: Commissioner Olson was absent. No Report. •City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Chair Avakian reported the AYSO season is over and Field C is closed for renovation, Jack House Garden will be closed for maintenance beginning in January. Golf Course has installed new driving range nets, received new golf carts, Gobble Wobble a huge success in partnership with SLO Food Bank, and night golf is Thursday. Adult softball concluded and Youth Basketball starts in January 2018. •Jack House. Commissioner Whitener was absent. No report. •Tree Committee: Vice Chair Thurman said there was no Tree Committee Report. •Youth Sports: Commissioner Schwab said YSA meets in January. There was no report. 8.Commission Communications None 1-4 DRAFT Minutes – Parks and Recreation Commission Meeting of December 6, 2017 Page 5 ADJOURNMENT The meeting adjourned at 7:32 p.m. to the next Special meeting of the Parks and Recreation Commission held on January 10, 2018 at 5:30 p.m., in the Parks and Recreation Department Conference Room located at 1341 Nipomo Street, San Luis Obispo, California. APPROVED BY THE PARKS AND RECREATION COMMISSION: 1/10/2018 1-5