HomeMy WebLinkAbout02-21-2018 CCC Agenda PacketCity of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo
Agenda
Council Compensation Committee
Wednesday, February 21, 2018
5:30 pm REGULAR MEETING Council Hearing Room
990 Palm Street
CALL TO ORDER: Chair Strickland
ROLL CALL: Committee Members: John Ewan, Frank Guyton, Louise Matheny,
Vice Chair Dale Stoker, and Chair Brett Strickland
PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
The Committee welcomes your input. At this time, you may address the Committee on any item.
The time limit is 3 minutes. State law does not allow the Committee to discuss or take action on
issues not on the agenda, except members of the Committee or staff may briefly respond to
statements made or questions posed by persons exercising their public testimony rights.
CONSENT ITEMS
1.APPROVAL OF COUNCIL COMPENSATION COMMITTEE MEETING MINUTES
OF JANUARY 17, 2018 (CITY CLERK)
BUSINESS ITEMS
2.2017 COMPARISON CITY COMPENSATION SURVEY – CITY COUNCIL AND
ADVISORY BODIES (HUMAN RESOURCES)
Receive a survey of comparison cities’ demographic data and compensation for mayor, city
council members, and paid advisory body members.
3.PLANNING AND ARCHITECTURAL REVIEW COMMISSIONERS 2016/2017
MEETING TIME CALCULATIONS (CITY CLERK)
Receive a report and review total number and length of meeting times for both Planning and
Architectural Review Commissioners for the period covering 4/1/16-3/31/17.
San Luis Obispo - Regular Meeting Agenda of February 21, 2018 Page 2
4. COUNCIL COMPENSATION QUESTIONNAIRE RESULTS (CITY CLERK)
Receive and file results from the compensation questionnaires.
ADJOURNMENT
5. ADJOURN TO NEXT MEETING OF MARCH 22, 2018 (CITY CLERK)
The next Council Compensation Committee meeting is scheduled for Thursday, March 22,
2018 at 5:30 p.m. in the Council Hearing Room, 990 Palm Street, San Luis Obispo, San Luis
Obispo, California.
The City of San Luis Obispo wishes to make all of its public meetings accessible to the
public. Upon request, this agenda will be made available in appropriate alternative formats to
persons with disabilities. Any person with a disability who requires a modification or
accommodation in order to participate in a meeting should direct such request to the City Clerk’s
Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications
Device for the Deaf (805) 781-7107.
Any writings or documents provide to a majority of the Committee regarding any item on this
agenda will be made available for public inspection in the City Clerk’s Office located at 990
Palm Street, San Luis Obispo, during normal business hours.
Minutes – Council Compensation Committee Meeting of January 17, 2018 Page 1
Minutes - Draft
COUNCIL COMPENSATION COMMITTEE
Wednesday, January 17, 2018
Council Compensation Committee
CALL TO ORDER
A Meeting of the Council Compensation Committee was called to order on Wednesday, January
17, 2018 at 5:34 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo,
California, by Chair Brett Strickland.
ROLL CALL
Committee Members
Present: Committee Members John Ewan, Louise Matheny, Vice Chair Dale Stoker,
Chair Brett Strickland
Committee Members
Absent: Committee Member Frank Guyton.
Staff Present: Monica Irons, Human Resource Director, Greg Hermann, Interim Deputy City
Manager, Carrie Gallagher, City Clerk and Deputy City Clerk Heather
Goodwin
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
---End of Public Comments---
CONSENT ITEMS
1.APPROVAL OF COUNCIL COMPENSATION COMMITTEE MEETING MINUTES
OF NOVEMBER 29, 2017
MOTION BY COMMITTEE MEMBER MATHENY, SECOND BY COMMITTEE
MEMBER EWAN, CARRIED 4-0 (COMMITTEE MEMBER GUYTON ABSENT) to
approve the minutes of the Council Compensation Committee meeting of November 29, 2017
as amended to remove City Attorney Dietrick from staff present.
Item 1
Minutes – Council Compensation Committee Meeting of January 17, 2018 Page 2
2. BRIEF HISTORY OF COUNCIL COMPENSATION
City Clerk Gallagher provided a brief history of Council compensation for both City Council
as well as Planning Commissioners and Architectural Review Commissioners. Responded to
Committee inquires.
3. MAYORAL AND COUNCIL RESPONSIBILITIES
City Clerk Gallagher summarized the roles and responsibilities of the Mayor and Council as
defined in Council Policy and Procedure and City Charter. Reviewed the city/county/regional
worksheet entitled “Council Subcommittee Assignments 2017-2018” and briefly described the
Advisory Body recruitment process. Responded to Committee inquires.
4. CURRENT AND PREVIOUS MAYORAL AND COUNCIL ACCOUNT BALANCES
City Clerk Gallagher reviewed the current and previous Mayoral and Council budget,
expenditure and balance status reports; Reviewed the elected official’s compensation to correct
an error previously reported on “City Business Per Year” amount for Mayor on a previously
provided handout entitled “Elected Officials Benefit Schedule.” Responded to Committee
inquires.
BUSINESS ITEMS
5. CONSIDERATION OF DEVELOPMENT OF A QUESTIONNAIRE FOR FORMER
COUNCIL MEMBERS, PLANNING COMMISSIONERS, AND ARCHITECTURAL
REVIEW COMMISSIONERS
City Clerk Gallagher reviewed and distributed previous Council Member and Planning
Commission and Architectural Review Commissioner questionnaire; discussed options of
developing a new questionnaire. Responded to Committee inquires.
Following discussion, the Committee recommended making changing the existing 2014
questionnaire. The final version of the questionnaire is attached hereto for reference. A copy
of the questionnaire was distributed via Survey Monkey to past 2014 and later Council and
Planning Commissioners and Architectural Review Commissioners.
6. SCHEDULE OF FUTURE MEETING DATES
The Committee agreed to schedule future meetings for Wednesday, February 21, 2018 and
Thursday, March 22, 2018 at 5:30 p.m.
7. ADJOURNMENT
The meeting adjourned at 6:27 p.m.
APPROVED BY THE COUNCIL COMPENSATION COMMITTEE: XX/XX/2018
Item 1
In an effort to gather relevant information for the City's Council Compensation Committee, former
Council Members and Mayor's are being requested to complete this questionnaire by February 4,
2018. Please note the requested information and answers are public record and all responses are
voluntary. Below is the current compensation package:
Mayoral Salary: $1,500 mo. Council Salary: $1,200 mo.
Annual City Business Reimbursement:
Mayor: up to $3,600 Council: up to $2,700
Retirement Formula: 2% at 62
Cafeteria Contribution: up to $1,442 Cafeteria Cash Back: No
Life Insurance: $ 104,000
1. What is your Name?*
2. What term did you serve?*
3. What office(s) did you hold?*
4. Roughly how many hours per month, on average, did you spend on Council business attending Council
meetings, reading staff reports or background material, performing committee duties including liaison and
regional board work?
5. Roughly how many hours per month, on average, did you spend on meeting with residents, constituents
or organizations?
6. Roughly how many hours per month, on average, did to spend representing the City in other ways such
as attending special City events? Ex: Ribbon cuttings, parades, tours etc.
Item 1
7. Total from question 4, 5 & 6 ( represents your total average of hours spent per month performing the
duties as they related to your City Council or Mayoral duties.)
8. Do you have any additional comments that you feel the Council Compensation Committee should
consider in response to the questions above?
9. Just prior to joining the Council, were you: (check all that apply)
Working full time?
Working part time?
Retired?
Receiving an income equivalent to working at a full-time job
from another source?
Other:
If working full or part time please specify occupation:
10. Based on your experience, do you feel that the current compensation package is appropriate for the
time and expertise necessary to serve on the Council?
Yes
No
11. Is there anything you would change in regards to the current compensation package?
12. Do you have any additional comments that you feel the Council Compensation Committee should
consider?
Item 1
The Council Compensation Committee appreciates you taking time to complete this survey and for
helping to formulate an informed recommendation.
Item 1
In an effort to gather relevant information for the City's Council Compensation Committee, former
Planning and Architectural Review Commissioners are being requested to complete this
questionnaire by February 4, 2018. Please note the requested information and answers are public
record and all responses are voluntary.
1. What is your Name?*
2. What term did you serve?*
3. What office(s) did you hold?*
4. Roughly how many hours per month, on average, did you spend on commission business, attending
commission meetings, reading staff reports or background material?
5. Roughly how many hours per month, on average did you spend representing the City in other ways such
as attending special City events? Ex: Meeting with residents, organizations, tours etc.
6. Total from question 4 & 5 (represents your total average of hours spent per month performing the duties
as they related to your Commissioner duties.)
7. Do you have any additional comments that you feel the Council Compensation Committee should
consider in response to the questions above?
Item 1
8. Just prior to joining the commission, were you: (check all that apply)
Working full time?
Working part time?
Retired?
Receiving an income equivalent to working at a full-time job
from another source?
Other
If working full or part time, please specify occupation:
9. Based on your experience, do you feel that the current compensation of $60 per meeting with a monthly
maximum of $240 is appropriate for the time and expertise necessary to serve on the Commission? Is
there anything you would change?
10. Did the compensation influence your decision to apply for the commission? Would it now?
11. Do you have any additional comments that you feel the Council Compensation Committee should
consider?
Item 1
The Council Compensation Committee appreciates you taking time to complete this survey and for
helping to formulate an informed recommendation.
Item 1
From: Monica Irons, Human Resources Director
Prepared By: Juliana Yee, Human Resources Intern and Brittani Roltgen, Human Resources
Specialist, Classification and Compensation
Subject: 2017 COMPARISON CITY COMPENSATION SURVEY – CITY COUNCIL
AND ADVISORY BODIES
RECOMMENDATION
Receive a survey of comparison cities’ demographic data and compensation for mayor, city
council members, and paid advisory body members.
DISCUSSION
Background
In accordance with Council Policies and Procedures, every two years a citizen committee is
formed to consider Council and Advisory Body compensation and make recommendations to
Council as appropriate. On November 29, 2017 the current Council Compensation Committee
directed staff to prepare a comparative market compensation survey and to provide it to the
Committee in early February 2018 for their consideration. The last similar survey was prepared
in 2014 and the Committee directed staff to use that survey as the basis for the current one, with
the addition of adding each city’s total unfunded CalPERS liability and actual times per month
the City Council meets. Data was gathered through city websites or through emails to the
respective City Clerk, City Council Members, or Human Resources Department.
Attachment 1 contains the demographic data, including each city’s total (police, fire, and
miscellaneous plans) unfunded pension liability, estimates regarding number of council
meetings, and time spent by council members working as well as compensation data for advisory
body members. The 2014 survey median information is provided for ease of comparison and can
be viewed in its entirety in Attachment 3. Overall the demographic data did not change
significantly between 2014 and 2017. The City’s budget amount for 2017 reflects total
operating, capital, and debt service. The City’s total pension liability is slightly higher than the
median total pension liability of comparison cities. With respect to advisory body compensation
data, the Planning Commission median and average increased significantly from 2014 due to
Napa starting to provide $100 per meeting payment. When contacted, staff in Napa could not
provide an explanation for this stipend, stating they did not experience recruitment or retention
challenges for this advisory body.
Council Compensation Committee
Item 2
Attachment 2 contains comparative compensation data for Mayor and Council members.
“Expected times per month city council meets” is the (minimum) standard number of regularly
scheduled city council meetings. “Actual times per month city council meets” includes regular
meetings, closed sessions, and special meetings actually held during the past year and presented
as an average monthly amount. “Hours per week city council works” is an estimate provided by
comparison city staff and by San Luis Obispo council members.
ATTACHMENTS
A.City Council and Advisory Body Compensation Survey 2017, Comparison City
Demographics and Meeting Information and Advisory Body Compensation
B.City Council and Advisory Body Compensation Survey 2017, Mayor and Council
Compensation and Benefits
C.2014 Council and Advisory Body Compensation Survey
Item 2
Item 2 Attachment A
Comparison City Demographics and Meeting Information Compensation for Other
Commissions or Advisory Bodies
CITY
GENERAL/
CHARTER
LAW CITY
POPULATION
(Census 2016
Est)
MEDIAN
HOUSEHOLD
INCOME
(Census 2012-
16)
YEAR 2017
MEDIAN
HOME SALES
PRICE
(Data Quick)
ANNUAL CITY
BUDGET (All City
Funds)
UNFUNDED PENSION
LIABILITY
MAYOR -
ELECTED
OR
ROTATED
EXPECTED
TIMES PER
MONTH
CITY
COUNCIL
MEETS
ACTUAL
TIMES PER
MONTH
CITY
COUNCIL
MEETS
HOURS PER
WEEK CITY
COUNCIL
WORKS
PAY FOR PLANNING
COMMISSION
PAY FOR
ARCHITECTURAL
DESIGN
COMMITTEE
PAY FOR OTHER ADVISORY BODIES
Chico Charter 91,567 $43,148 $320,500 $118,328,483 $129,245,710 Elected 2 2 8-10 No No No
Davis General 68,111 $57,683 $650,050 $199,750,410 $119,925,561 Rotated 2 2 Varies (at
least 20)No No Historical Resources Management Commission
(HRMC) - No Pay
Monterey Charter 28,454 $68,511 $792,500 $128,945,150 $140,174,244 Elected 2 3 20 $25/mtg., $75/mo.
max
$25/mtg.,
$75/mo. max $25/mtg., $75/mo. max
Napa Charter 80,416 $71,087 $657,500 $185,700,000 $163,431,294 Elected 2 2 10-15 $100/meeting No Housing Authority Board $100 per meeting
Paso Robles General 31,907 $61,682 $454,500 $78,907,631 $42,581,642 Elected At least 2 3 20 No No No
Santa Barbara Charter 91,930 $66,916 $1,076,500 $271,776,171 $320,049,368 Elected 4 3
10-15
outside of
Council
Meetings
$50/meeting
$50 Board
meeting
$25 Consent
Calendar
meeting
Historic Landmarks Commission - $50/ Comission
mtg, $25/ Consent Calendar mtg. Housing
Authority Commission - $50/mtg. Metropolitan
Transit District Board - $60/mtg not to exceed
$180/month. Mosquito and
Vector Mgmt District - $100/mtg.
Single Family Design Board - $50/Board mtg,
$25/Consent Calendar mtg.
Santa Cruz Charter 64,465 $62,471 $915,000 $233,500,000 $165,676,836 Rotated 2 3 Varies No No No
Santa Maria Charter 106,290 $51,939 $382,500 $157,868,964 $121,070,587 Elected 2 2 5-10
$75/meeting,
$450/month
maximum
N/A Parks and Rec Commission $75/meeting, $75 per
month maximum
Ventura Charter 109,592 $70,541 $565,000 $264,858,408 $209,691,177 Rotated 3 4 Varies No No No
AVERAGE N/A 74,748 $61,553 $646,006 $182,181,691 $156,871,824 N/A 2 3 20 $88 $38 $58
MEDIAN N/A 80,416 $62,471 $650,050 $185,700,000 $140,174,244 N/A 2 3 20 $88 $38 $50
2014 MEDIAN N/A 78,340 $62,642 $421,500 $181,734,000 N/A N/A 2 N/A 20 $40 $38 $50
San Luis Obispo Charter 47,536 $47,777 $663,100 $142,024,731 $148,386,606 Elected 2 3 20-30hrs $60/mtg.
$240/mo. max
$60/mtg.
$240/mo. max No
PAGE 1
City Council and Advisory Body Compensation Survey 2017
Item 2 Attachment B
CITY
GENERAL/
CHARTER
LAW CITY
MAYOR
SALARY/
MONTH
CITY COUNCIL
SALARY/ MONTH
CAFETERIA
CONTRIBUTION/ MONTH
CAFETERIA PLAN
OPT OUT RETIREMENT FORMULA LIFE
INSURANCE
AMOUNT REIMBURSED
FOR CITY BUSINESS / YEAR
MILEAGE
ALLOWANCE
(Current IRS =
$0.535 per mile)
OTHER ALLOWANCES
DATE CITY COUNCIL
COMPENSATION
UPDATED
Chico Charter $777 $663 Up to $1,395 $0 3% at 60
1x the
employee's
annual salary
up to
$300,000,
rounded to the
next higher
$1,000
$2,900 Mayor
$2,500 Council
City Manager
Approval
Cell phone $50 per
month 2015
Davis General $1,170
$1,050
Up to $1,709.42
If opt out, City will
pay $500 towards a
Deferred Comp Plan
of choice
2.5% at 55
2% at 62 $100,000 N/A $0.535 per mile Cell phone $65 per
month 2015
Monterey Charter $676
$430
$925.00 Employee Only
$1,636.00 2 person
$1,920.00 family Up to $650 Cash Out 1st Tier: 2.7% at 55
2nd Tier: 2.0 at 62 $50,000 Reasonable Expenses $0.535 per mile
Reimbursement of
business use of personal
cell phones
2016
Napa Charter $2,604 $1,302
$727.85 Employee Only
$1,439.86 2 person
$1,932.43 Family
$500 with proof of
coverage
1st Tier: 2.7% at 55
PEPRA: 2.0% at 60 $100,000 $6,600 Mayor
$5,400 Council $475/month N/A 2016
Paso
Robles General $800 $600 $1,085 $300 Cash Out 1st Tier: 3% at 55
PEPRA: 2.7% at 57 $40,000 N/A $0.535 per mile N/A 2016
Santa
Barbara Charter $4,310 $3,310 Up to $1,718 $362.38 2.7% at 55
PEPRA 2% at 62
1 x annual
salary N/A $538/month N/A 2016
Santa
Cruz Charter $3,420 $1,710
$692 Employee Only
$1,800 Employee & Family $200 Cash Out
Tier 1: 2.0% at 55
Tier 2: 2.0% at 60
Tier 3: 2.0% at 62
$25,000 $1,300-$1,500 $107/month N/A 2017
Santa
Maria Charter $1,563 $1,313
Medical:
$464 Employee Only
$753 2 person
$928 Family
$518 Cash Out
Tier 1: 2.7% at 55
Tier 2: 2.0% at 55
PEPRA: 2.0% at 62
$50,000 $3,000 Mayor Mayor $476
Council $280 N/A 2017
Ventura Charter $700 $600 may participate at own
expense $0
Tier 1: 2.0% at 55
PEPRA: 2.0% at 60
1 x annual
salary rounded
up to next
$1,000
Reasonable Expenses
(incl conference/meetings,
lodging, meals, etc)
Mayor $300
Council $200
Smart phone, laptop, and
printer upon request
Internet $15/day
2017
AVERAGE N/A $1,780 $1,220 $1,261 Family $404 (if given)N/A $60,800 $3,250 Mayor
$3,000 Council
$379 Mayor
$320 Council Cell Phone 2016
MEDIAN N/A $1,170 $1,050 $1,577 Family $362 (if given)1st Tier: 2.7% at 55 $50,000 $2,950 Mayor
$2,500 Council
$476 Mayor
$280 Council Cell Phone 2016
2014
MEDIAN N/A $1,563 $1,220 $1,773.95 family $509 (if given) 1st Tier 2.7%@55 $50,000 $3713 Mayor
$925 Council
M- $476
C- $350 $70 2012
San Luis
Obispo Charter $1,500 $1,200
$539 Employee Only
$1,066 2 person
$1,442 Family $200
Tier 1: 2.7% at 55
Tier 2: 2.0% at 60
Tier 3/PEPRA/Council:
2.0% at 62
$104,000 $3,200 Mayor
$2,700 Council
Mayor $150
Council $100
$50/month home
internet and data plan
City cell phone provided
2017
PAGE 2
City Council and Advisory Body Compensation Survey 2017
Mayor and City Council Compensation and Benefits
Item 2 Attachment C
Comparison City Demographics and Misc. Information Compensation for other
*The cities below were used in the 2007 Benchmark Compensation Study Commissions or Advisory Bodies
CITY
GENERAL/
CHARTER
LAW CITY
POPULATION
(Census 2012
Est)
MEDIAN
HOUSEHOLD
INCOME
(Census 2008-
12)
YEAR 2013
MEDIAN
HOME SALES
PRICE
(Data Quick)
ANNUAL CITY
BUDGET (All City
Funds)
MAYOR -
ELECTED
OR
ROTATED
TIMES PER
MONTH
CITY
COUNCIL
MEETS
HOURS PER
WEEK CITY
COUNCIL
WORKS
PAY FOR PLANNING
COMMISSION
PAY FOR
ARCHITECTURAL
DESIGN
COMMITTEE
PAY FOR OTHER ADVISORY BODIES
Chico Charter 87,714 $41,632 $254,500 $105,435,169 Elected 2 Varies $30/mtg.No No
Davis General 65,993 $61,182 $455,000 $248,233,282 Rotated 2 to 4 15-20 No No No
Monterey Charter 29,003 $62,720 $520,000 $105,423,169 Elected 4 20 $25/mtg.,
$75/mo. max
$25/mtg.,
$75/mo. max $25/mtg., $75/mo. max
Napa Charter 78,340 $62,642 $421,500 $181,734,000 Elected 2 Varies No No Housing Authority: $50/mtg.
Paso Robles General 30,556 $57,927 $358,000 $53,551,500 Elected 2+Varies No No No
Santa Barbara Charter 89,639 $63,401 $880,000 $268,391,321 Elected 4
Varies -
est. 10-15
not
including
council
meetings
$50/mtg.
Full mtg.: $50;
Consent mtg.:
$25
Historic Landmarks Commission - $50 per mtg,
$25 for Consent Calendar mtg.; Housing
Authority Commission - $50 per mtg.
Metropolitan Transit District Board - $60 per
mtg, not to exceed $180 in any calendar month;
Mosquito & Vector Management District –
trustees receive $100 per mtg. attended.
Trustees are reimbursed for any District business
related expenses.
Single Family Design Board - $50 for each board
mtg., $25 for Consent Calendar mtg.
Santa Cruz Charter 62,041 $63,110 $610,000 $193,204,006 Rotated 2 to 3 M 20-30
C 5-20 No No No
Santa Maria Charter 101,459 $51,664 $263,500 $175,179,350 Elected 2 Varies $75/mtg.,
$450/mo. max No Rec. and Parks: $75/mtg., $75/mo. Max
Ventura Charter 107,734 $66,226 $411,000 $222,392,443 Rotated 2 Varies No No No
AVERAGE N/A 72,498 $58,945 $463,722 $172,616,027 N/A 3 20 $45 $38 $58
MEDIAN N/A 78,340 $62,642 $421,500 $181,734,000 N/A 2 20 $40 $38 $50
San Luis Obispo Charter 45,878 $42,528 $525,000 $82,462,800 Elected 2+Varies $50/mtg.
$200/mo. max
$50/mtg. $200/
mo. max No
PAGE 1
Council Compensation Survey 2014: Mayor and City Council Compensation and Benefits
Item 2 Attachment C
CITY
GENERAL/
CHARTER
LAW CITY
MAYOR
SALARY/
MONTH
CITY COUNCIL
SALARY/ MONTH
CAFETERIA
CONTRIBUTION/
MONTH
CAFETERIA PLAN
OPT OUT RETIREMENT FORMULA EPMC % LIFE
INSURANCE
AMOUNT REIMBURSED
FOR CITY BUSINESS / YEAR
MILEAGE
ALLOWANCE
(Current IRS =
$0.56 per mile)
OTHER ALLOWANCES
DATE CITY COUNCIL
COMPENSATION
UPDATED
Chico Charter $720 $600 rates vary on the
plan selected. $0 N/A N/A N/A N/A N/A Cell phone $75 per
month 2007
Davis General $1,138 $1,138 up to $1878.5
If opt out, City will
pay $500 towards a
Deferred Comp Plan
of choice
1st Tier: 2.5% @ 55
PEPRA: 2% @ 62 0%$100,000 N/A N/A Cell phone $65 per
month 9/2013 & 6/2014
Monterey Charter $676 $430 $650-$1616 up to $650
1st Tier: 2.7% @ 55
PEPRA: 2% @ 62
*if elect to participate
8%$65,000 Reasonable expenses 56 cents per mile No 7/1/2013
Napa Charter $2,480 $1,240
Medical & Dental:
Emp Only: $628.15
Emp +1: $1242.26
Family: $1669.40
$500 - with proof of
coverage
1st Tier: 2.7% @ 55
2nd Tier: 2%@60 (after
12/20/12)
PEPRA: 2% @ 62
8%$100,000 M - $6,600
C - $5,400 56 cents per mile
Defered comp: $300 per
month; Car: $475 per
month
Dec. 2012
Paso
Robles General $800 $600
Emp only: $721.87
Emp +1: $1495.58
Family: $2076.60
$0 N/A N/A N/A N/A 56 cents per
miles N/A 2007
Santa
Barbara Charter $4,142 $3,313 $0 $0 1st Tier: 2.7% @ 55
PEPRA: 2% @ 62
1st Tier:
0.171%;
PEPRA: 0%
$50,000 N/A
Mayor:
$875/month;
Council member:
$605/month
N/A Annually on April 1st
(last time 4/1/13)
Santa
Cruz Charter $3,103 $1,551
Emp Only: $752.93
Emp +1: $1505.86
Family: $1957.62
$0 1st Tier: 2% @ 55
PEPRA: 2% @ 62 0%$25,000 M - $1,275
C - $510
Vehicle
allowance:
$350/mo.
N/A 2009
Santa
Maria Charter $1,300 $1,050
Emp Only: $664.26
Emp +1: $1077.09
Family: $1263.45
$518
1st Tier: 2.7% @ 55
2nd Tier: 2%@55 (after
7/1/11 ) PEPRA: 2% @ 62
0%$50,000 Reasonable expenses
Mayor:
$476/month;
Council $280/per
month
Internet: $50/month;
Cell: $50/month 2008
Ventura Charter $700 $600 may participate at
own expense $0
1st Tier: 2%@55
PEPRA 2%@62.
*Some pay into Social
Security instead of PERS
0%N/A M - $3,600
C - $2,400 $100/month
upon request, the City
will loan a cell phone,
laptop and printer for
official city business
2012
AVERAGE N/A $1,673 $1,169 $1,743.60 family $542 (if given) 1st Tier: 2.5%@55 2%$65,000 M- $3,825
C- $1,190
M- $1,701
C- $1,235 $169 2010
MEDIAN N/A $1,138 $1,050 $1,773.95 family $509 (if given) 1st Tier 2.7%@55 0%$57,500 M- $3713
C- $925
M- $476
C- $350 $70 2012
San Luis
Obispo Charter $1,200
$1,000
*Council can opt out
to lessen their
compensation
Pays for the price
of the plan elected $0
1st Tier: 2.7% @ 55
2nd Tier: 2% @60
(after 12/6/12)
3rd/ PEPRA Tier: 2% @ 62
0%$104,000 M - $3,200
C - $2,900
M - $150/mo.
C - $100/mo.
$50/month home
internet and data plan.
City cell phone provided
2012
PAGE 2
Council Compensation Survey 2014: Mayor and City Council Compensation and Benefits
City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo
Council Compensation Committee
February 21, 2018
FROM: Carrie Gallagher, City Clerk
SUBJECT: PLANNING AND ARCHITECTURAL REVIEW COMMISSIONERS
2016/2017 MEETING CALCULATIONS
RECOMMENDATION
Receive a report and review total number and length of meeting times for both Planning and
Architectural Review Commissioners for period covering 4/1/16-3/33/17.
DISCUSSION
Background
Provided for your review are calculation charts to show meeting dates and lengths for the
2016/2017 advisory body term. Advisory body appointments carry four-year terms which run
April through mid-March. Meeting dates are provided to show frequency; meeting start, and
adjournment times are provided to show length of meetings; and calculations of total meeting times
are included for both Planning and Architectural Review Commissioners. (Attachment A)
A total of 16 Planning Commission meetings were held during this time frame. Average meeting
times were 3:05 hours. A total of 21 Architectural Review Commissioner meetings were held
during the same time frame for an average meeting length of 2:25 hours.
As provided in the City’s Advisory Body Handbook, the following is stated regarding Membership
and Purpose:
MEMBERSHIP
The Architectural Review Commission (ARC) has seven members. Members must be residents
and registered voters of the City. The only special qualifications for membership are a proven
interest in the City’s physical environment and the ability to make positive and fair aesthetic
evaluations.
PURPOSE
The ARC shall review and approve plans for all structures and physical improvements, and for
any relocation, addition, extension, or exterior change to existing buildings, structures and physical
improvements, as set forth in Section 2.48.050 of the San Luis Obispo Municipal Code. Approval
by the ARC must be obtained before a building permit or other city permit may be issued
authorizing construction, alteration, relocation, addition, or extension.
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MEMBERSHIP
The Planning Commission (PC) has seven members who are not necessarily planning
professionals. Members must be residents and registered voters of the City. No special training is
required for appointment. Members occasionally may be requested to attend seminars and
workshops to enhance skills in planning.
PURPOSE
The Planning Commission’s basic responsibility is to make recommendations to the City Council
for the City’s development, as set forth in San Luis Obispo Municipal Code §2.12.040. To carry
out this responsibility the commission will:
1.Prepare and recommend a general plan and appropriate attachments;
2.Prepare and recommend appropriate specific plans;
3.Review the City’s capital improvement program annually;
4.Perform authorized duties related to development review;
5.Perform such other duties required by the Council or by State or City laws.
ATTACHMENTS
a.Calculation Chart.
b.Brief History of Brief History of Planning and ARC Commissioners Stipends.
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Brief History of Planning Commissioners and
Architectural Review Compensation
2001 – First review of Planning Commissioners and
Architectural Review Commissioners stipend. Amounts for
both were increased from $25.00 to $50.00 per meeting
2008- Planning Commissioners and Architectural Review
Commissioners to maintain current stipend.
2014 - Planning Commissioners and Architectural Review
Commissioners Stipend. Amounts for both were increased
from $50 to $60 per meeting not to exceed $240 per month.
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City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo
Council Compensation Committee
February 21, 2018
FROM: Carrie Gallagher, City Clerk
SUBJECT: COUNCIL COMPENSATION QUESTIONNAIRE RESULTS
RECOMMENDATION
Receive and file results from the Council Compensation questionnaires.
DISCUSSION
Background
At the January 17, 2018 Council Compensation Committee meeting, the committee directed staff
to send out an online survey to previous Council Members, Mayors, as well as Planning and
Architectural Review Commissioners. After review of the last similar questionnaire prepared in
the 2014 compensation study, the current committee used that questionnaire as the basis for the
current one. The current committee worked together to remove questions they felt were not
relevant and added additional questions. A list of old and new questions was compiled to better
aid in the current review process.
The City Clerk compiled the questions, created an online survey and emailed out a total of 19
questionnaires. 3 were sent to previous Council Members, 1 to the previous Mayor and 15 to
previous Planning or Architectural Review Commission Members. A total of 9 surveys were
returned completed or partially completed for a total of 47.37%. (Attachment A)
Survey Responses – 2 Council/Mayoral
Review of the 2 Council/Mayor survey responses received indicate that the rough estimate of hours
per month spent attending to Council business which included attending Council meetings, reading
staff reports or background material, together with performing committee duties was between 35-
50 hours. (Q4) The Mayoral response provided for this same question was significantly higher
with a response indicating 160 estimated hours spent attending to Mayoral business.
Of the 2 same survey responses received, between 6-10 hours were roughly estimated of hours
spent on meeting with residents, constituents or organizations. (Q5)
Both respondents stated that they held outside employment for a portion of their term and were
retired for the latter portion of their term. (Q9) Additionally, both responded that they felt the
current compensation package was not appropriate for the time and expertise needed to the job.
(Q10) Although both indicated that an increase in pay was needed for the current compensation
package, one suggestion was to increase Mayoral pay to $20,000 per year and Council pay to
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$15,000 per year. One response noted that this is a “way of life” where one is never not working,
and another response suggested that the issue of a salary increase should be placed on the 2018
ballot. (Q 11&12)
Survey Responses – 7 Commissioner
Review of the 7 Commissioner survey responses received indicate that a rough estimate of 32
hours per month are spent by commissioners on commission business, attending meetings,
readings staff reports or background material, and in other ways such as attending special events.
(Q4&5)
Regarding the question of the appropriateness of the current compensation, the consensus agreed
that the current compensation was appropriate. One respondent stated they felt that the current
compensation does not match the professional rate that is expected for members of the
commission. (Q 9)
All survey respondents stated that compensation did not influence their decision to apply for the
commission position however one respondent stated that if they chose to apply again that the
compensation would influence their decision. (Q10)
Most surveys included additional written comments for considered by the Compensation
Committee (Q11) which are included verbatim in attachment A.
ATTACHMENTS
a. Completed Questionnaires.
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