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Home My WebLink About01-17-2018 CCC Minutes Minutes – Council Compensation Committee Meeting of January 17, 2018 Page 1 Minutes - Draft COUNCIL COMPENSATION COMMITTEE Wednesday, January 17, 2018 Council Compensation Committee CALL TO ORDER A Meeting of the Council Compensation Committee was called to order on Wednesday, January 17, 2018 at 5:34 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Chair Brett Strickland. ROLL CALL Committee Members Present: Committee Members John Ewan, Louise Matheny, Vice Chair Dale Stoker, Chair Brett Strickland Committee Members Absent: Committee Member Frank Guyton. Staff Present: Monica Irons, Human Resource Director, Greg Hermann, Interim Deputy City Manager, Carrie Gallagher, City Clerk and Deputy City Clerk Heather Goodwin PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. ---End of Public Comments--- CONSENT ITEMS 1. APPROVAL OF COUNCIL COMPENSATION COMMITTEE MEETING MINUTES OF NOVEMBER 29, 2017 MOTION BY COMMITTEE MEMBER MATHENY, SECOND BY COMMITTEE MEMBER EWAN, CARRIED 4-0 (COMMITTEE MEMBER GUYTON ABSENT) to approve the minutes of the Council Compensation Committee meeting of November 29, 2017 as amended to remove City Attorney Dietrick from staff present. Minutes – Council Compensation Committee Meeting of January 17, 2018 Page 2 2. BRIEF HISTORY OF COUNCIL COMPENSATION City Clerk Gallagher provided a brief history of Council compensation for both City Council as well as Planning Commissioners and Architectural Review Commissioners. Responded to Committee inquires. 3. MAYORAL AND COUNCIL RESPONSIBILITIES City Clerk Gallagher summarized the roles and responsibilities of the Mayor and Council as defined in Council Policy and Procedure and City Charter. Reviewed the city/county/regional worksheet entitled “Council Subcommittee Assignments 2017-2018” and briefly described the Advisory Body recruitment process. Responded to Committee inquires. 4. CURRENT AND PREVIOUS MAYORAL AND COUNCIL ACCOUNT BALANCES City Clerk Gallagher reviewed the current and previous Mayoral and Council budget, expenditure and balance status reports; Reviewed the elected official’s compensation to correct an error previously reported on “City Business Per Year” amount for Mayor on a previously provided handout entitled “Elected Officials Benefit Schedule.” Responded to Committee inquires. BUSINESS ITEMS 5. CONSIDERATION OF DEVELOPMENT OF A QUESTIONNAIRE FOR FORMER COUNCIL MEMBERS, PLANNING COMMISSIONERS, AND ARCHITECTURAL REVIEW COMMISSIONERS City Clerk Gallagher reviewed and distributed previous Council Member and Planning Commission and Architectural Review Commissioner questionnaire; discussed options of developing a new questionnaire. Responded to Committee inquires. Following discussion, the Committee recommended making changing the existing 2014 questionnaire. The final version of the questionnaire is attached hereto for reference. A copy of the questionnaire was distributed via Survey Monkey to past 2014 and later Council and Planning Commissioners and Architectural Review Commissioners. 6. SCHEDULE OF FUTURE MEETING DATES The Committee agreed to schedule future meetings for Wednesday, February 21, 2018 and Thursday, March 22, 2018 at 5:30 p.m. 7. ADJOURNMENT The meeting adjourned at 6:27 p.m. APPROVED BY THE COUNCIL COMPENSATION COMMITTEE: 02/21/2018 In an effort to gather relevant information for the City's Council Compensation Committee, former Council Members and Mayor's are being requested to complete this questionnaire by February 4, 2018. Please note the requested information and answers are public record and all responses are voluntary. Below is the current compensation package: Mayoral Salary: $1,500 mo. Council Salary: $1,200 mo. Annual City Business Reimbursement: Mayor: up to $3,600 Council: up to $2,700 Retirement Formula: 2% at 62 Cafeteria Contribution: up to $1,442 Cafeteria Cash Back: No Life Insurance: $ 104,000 1. What is your Name?* 2. What term did you serve?* 3. What office(s) did you hold?* 4. Roughly how many hours per month, on average, did you spend on Council business attending Council meetings, reading staff reports or background material, performing committee duties including liaison and regional board work? 5. Roughly how many hours per month, on average, did you spend on meeting with residents, constituents or organizations? 6. Roughly how many hours per month, on average, did to spend representing the City in other ways such as attending special City events? Ex: Ribbon cuttings, parades, tours etc. 7. Total from question 4, 5 & 6 ( represents your total average of hours spent per month performing the duties as they related to your City Council or Mayoral duties.) 8. Do you have any additional comments that you feel the Council Compensation Committee should consider in response to the questions above? 9. Just prior to joining the Council, were you: (check all that apply) Working full time? Working part time? Retired? Receiving an income equivalent to working at a full-time job from another source? Other: If working full or part time please specify occupation: 10. Based on your experience, do you feel that the current compensation package is appropriate for the time and expertise necessary to serve on the Council? Yes No 11. Is there anything you would change in regards to the current compensation package? 12. Do you have any additional comments that you feel the Council Compensation Committee should consider? The Council Compensation Committee appreciates you taking time to complete this survey and for helping to formulate an informed recommendation. In an effort to gather relevant information for the City's Council Compensation Committee, former Planning and Architectural Review Commissioners are being requested to complete this questionnaire by February 4, 2018. Please note the requested information and answers are public record and all responses are voluntary. 1. What is your Name?* 2. What term did you serve?* 3. What office(s) did you hold?* 4. Roughly how many hours per month, on average, did you spend on commission business, attending commission meetings, reading staff reports or background material? 5. Roughly how many hours per month, on average did you spend representing the City in other ways such as attending special City events? Ex: Meeting with residents, organizations, tours etc. 6. Total from question 4 & 5 (represents your total average of hours spent per month performing the duties as they related to your Commissioner duties.) 7. Do you have any additional comments that you feel the Council Compensation Committee should consider in response to the questions above? 8. Just prior to joining the commission, were you: (check all that apply) Working full time? Working part time? Retired? Receiving an income equivalent to working at a full-time job from another source? Other If working full or part time, please specify occupation: 9. Based on your experience, do you feel that the current compensation of $60 per meeting with a monthly maximum of $240 is appropriate for the time and expertise necessary to serve on the Commission? Is there anything you would change? 10. Did the compensation influence your decision to apply for the commission? Would it now? 11. Do you have any additional comments that you feel the Council Compensation Committee should consider? The Council Compensation Committee appreciates you taking time to complete this survey and for helping to formulate an informed recommendation.