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HomeMy WebLinkAbout04-17-2018 Item 10 Award Sinsheimer Stadium Backstop Replacement Meeting Date: 4/17/2018 FROM: Daryl Grigsby, Director of Public Works Prepared By: Michael J. McGuire, Senior Civil Engineer SUBJECT: SINSHEIMER STADIUM BACKSTOP, SPECIFICATION No. 91543 RECOMMENDATION 1. Award a contract to Judge Netting in the amount of $129,900 for the “Sinsheimer Stadium Backstop Replacement, Specification No. 91543”; and 2. Approve the transfer of $55,000 from the Parks Major Maintenance Master account to the project construction phase. DISCUSSION On February 23, 2018, bids were opened for the Sinsheimer Stadium Backstop project. Of the two bids received, both bids were over the Engineer’s Estimate of $80,000. The bid from Harris Steel Fence was non-responsive, as the company did not attend one of the mandatory pre-bid walk through meetings on February 13, 2018. Staff reviewed the bid documents, legal requirements, and contacted references, and concluded that Judge Netting is the lowest cost responsive bid submitted by a responsible bidder. Staff recommends awarding a construction contract to Judge Netting. (Attachment A) Bid Results Engineer’s Estimate Judge Netting Harris Steel Fence $80,000 $129,900 $182,648 The bid from Judge Netting at $129,900 is the lowest cost responsive bid submitted by a responsible bidder. The difference between the bid prices and engineer’s estimate can partly be attributed to the strong economic conditions and the large volume of work available to the contracting community. This has resulted in higher costs for construction contracts due to the overall increase in demand. Baseball season for the SLO Blues team begins on May 25th and extends through July. If the City Council chooses to award the contract, construction work will begin after the baseball season is complete. This will eliminate impacts to gameplay at Sinsheimer Stadium and is acceptable to the contractor. CONCURRENCES Award of the project has the concurrence of the Parks and Recreation Department. Packet Page 127 10 ENVIRONMENTAL REVIEW The Community Development Department has issued a Notice of Exemption pursuant to Section 15302 Class 2 (Replacement or Reconstruction) of the California Environmental Quality Act (CEQA) Guidelines. FISCAL IMPACT Currently, the Parks Major Maintenance account for construction contains $479,285, enough to fully fund the $55,000 additional funding needed for this project, leaving a remaining balance of $424,285. The remaining parks major maintenance projects budgeted for the 2017-18 year include the Meadow Park Pedestrian Bridge replacements, improvements to Sinsheimer Court hardscape, and design of the replacement of the irrigation and drainage systems at Sinsheimer Park. Regardless of this request for additional funding, the existing balance of $479,285 is likely insufficient to fully fund the above listed 2017-2018 projects based upon current cost estimates. Additional funding of $290,000 will be available for year 2018-19 projects, for a total amount of $714,285 (accounting for this request). These additional funds are planned to be used to supplement the funding of the remaining projects. Future Parks Major Maintenance & Repairs funding will be requested in the 2019-2021 Financial Plan to address parks maintenance needs. This project is fully funded by the Local Revenue Enhancement fund. ALTERNATIVE Deny awarding the project. The City Council could choose to postpone the project. Staff does not recommend this alternative. Further delay of replacing the backstop will only increase the costs associated with the construction phase of work. Additionally, the precarious nature of the existing backstop could result in collapse of all or part of the backstop. Attachments: a - Contract Construction:129,900$ Construction Contingencies:13,000$ Total for Construction:142,900$ Printing/Advertising:300$ Special Inspection:10,300$ Total for other costs:10,600$ Total Cost of Project:153,500$ Available Budget:98,500$ Additional Funds Needed:55,000$ Packet Page 128 10 - 1 - CITY OF SAN LUIS OBISPO CALIFORNIA AGREEMENT THIS AGREEMENT, made on this ______ day of ___________, 20__, by and between the City of San Luis Obispo, a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the Owner) and Judge Netting (hereinafter called the Contractor). WITNESSETH: That the Owner and the Contractor for the consideration stated herein agree as follows: ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required to complete all the work of construction of SINSHEIMER STADIUM BACKSTOP, SPECIFICATION NO. 91543 in strict compliance with the plans and specifications therefor, including any and all Addenda, adopted by the Owner, in strict compliance with the Contract Documents hereinafter enumerated. It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives. ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful performance of this Contract, subject to any additions or deductions as provided in the Contract Documents, the contract prices as follows: Item No. Item Unit of Measure Estimated Quantity Item Price (in figures) Total (in figures) 1. Backstop Replacement LS 1 $129,900.00 $129,900.00 BID TOTAL: $129,900.00 Payments are to be made to the Contractor in compliance with and subject to the provisions embodied in the documents made a part of this Contract. Should any dispute arise respecting the true value of any work omitted, or of any extra work which the Contractor may be required to do, or respecting the size of any payment to the Contractor, during the performance of this Contract, said dispute shall be decided by the Owner and its decision shall be final, and conclusive. ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents, all of which are as fully a part thereof as if herein set out in full, and if not attached, as if hereto attached: 1. Notice to Bidders and information for bidders. 4. Standard Specifications, Engineering Standards, Special Provisions, and any Addenda. 5. Plans. 6. Caltrans Standard Specifications and Standard Plans 2010 7. Accepted Bid. 8. List of Subcontractors. 9. Public Contract Code Sections 10285.1 Statement. 10. Public Contract Code Section 10162 Questionnaire. Packet Page 129 10 - 2 - 11. Public Contract Code Section 10232 Statement. 12. Labor Code Section 1725.5 Statements. 13. Bidder Acknowledgements. 14. Qualifications. 15. Attach Bidders Bond to Accompany Bid. 16. Non-collusion Declaration. 17. Agreement and Bonds. 18. Insurance Requirements and Forms. ARTICLE IV INDEMNIFICATION: Hold Harmless and Indemnification. The Contractor agrees to defend, indemnify, protect and hold the City and its agents, officers and employees harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including injury to the Contractor's employees, agents or officers that arise from or are connected with or are caused or claimed to be caused by the acts or omissions of the Contractor, and its agents, officers or employees, in performing the work or services herein, and all expenses of investigating and defending against same; provided, however, that the Contractor's duty to indemnify and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the City, its agents, officers or employees. In the event of conflict with any other indemnification or hold harmless provisions of this Agreement, the provision that provides the most protection to the City shall apply. ARTICLE V. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said bid conflicting herewith. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above written. ATTEST: CITY OF SAN LUIS OBISPO __________________________ By:_________________________ City Clerk Mayor APPROVED AS TO FORM: CONTRACTOR: Name of Company By: __________________________ J. Christine Dietrick Name of CAO/President City Attorney Its: CAO/President Packet Page 130 10