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Home My WebLink About04-17-2018 Item 06 Request for Statements of Qualification for General Contracting and Subcontractors for WRRF ProjectMeeting Date: 4/17/2018 FROM: Carrie Mattingly, Director of Utilities Prepared By: David Hix, Deputy Director, Wastewater Jennifer Metz, Utilities Projects Manager SUBJECT: REQUEST FOR STATEMENTS OF QUALIFICATION FOR GENERAL CONTRACTING AND SUBCONTRACTORS FOR WRRF PROJECT RECOMMENDATION 1.Adopt “A Resolution of The City Council of the City of San Luis Obispo, California Adopting Bidder Prequalification Documents and Procedures and Establishing the Bidder Prequalification Appeals Panel for the Water Resource Recovery Facility Project;” and 2.Authorize the City Manager, following City evaluation of the Statements of Prequalification, to identify final lists of prequalified contractors and subcontractors to provide: a) General Contracting Services b) Subcontractors to provide Electrical Subcontracting Services, and c) Subcontractors to provide Control System Integration Subcontracting Services. DISCUSSION Section 20101 of the California Public Contract Code authorizes cities to pre-qualify contractors for bidding on the construction of public works projects. A Request for Statements of Prequalification documents and procedures has been developed for this process. The proposed prequalification process enables the City to assess a bidder’s experience, financial situation, and past performance. This process ensures the bids the City receives are only from serious, qualified bidders, making the bidding process more efficient. The prequalification process, which provides a desirable level of certainty to both contractors and the City, will: 1.Reduce the amount of work and time involved in evaluating bids from unqualified contractors. 2.Encourage local firms to form joint ventures with other local or international firms, thereby benefiting from their resources and experience. 3.Reduce significantly, if not eliminate, problems associated with low prices submitted by bidders of doubtful capability. 4.Establishes minimum experience requirements for the contractors and their key personnel. Only contractors with experienced staff and a proven track record of successfully building projects of similar size and complexity as the WRRF Project will be pre-qualified to submit bids. 5.Establishes minimum safety metrics for the contractor. Contractors with a history of unsafe work practices will not be allowed to submit bids on the WRRF Project. Packet Page 25 6 6. Increases bidder confidence and bidder participation as qualified contractors do not have to compete against low bids from inexperienced and unqualified contractors. 7. Generates interest in the City’s WRRF Project before the bid advertisement is issued, allowing contractors to place the WRRF Project on their pursuit list and increasing contractor participation in the bid process. The request for statements of qualification documents and procedures provide a clear basi s upon which prospective bidders can be evaluated, following an objective process based on fair and transparent criteria. The qualification of a contractor, or subcontractor, is a separate process from the City’s typical bid evaluation procedure, which concentrates on the price and merits of the bid itself. ENVIRONMENTAL REVIEW The City Council adopted Resolution 10740 (2016 Series) certifying the environmental impact report (EIR) for the WRRF Project (SCH #2015101044) on August 16, 2016. Recommendations described here are for contractor and subcontractor prequalification for construction of the WRRF Project analyzed under that EIR. These actions do not trigger the need for additional environmental review. FISCAL IMPACT There is no fiscal impact associated with this action at this time. This request is to authorize staff to pre-qualify contractors who will be eligible to submit a bid for the construction of the WRRF Project. This cost will be known later this year after Council authorization to release construction bid documents for the project and evaluation of the lowest responsible bidder. Total construction cost for the WRRF Project is estimated to be $90-$110 million and will take approximately three years to complete. The use of this prequalification process streamlines the bidding process, saving staff and Council time and saving potential contractors the time and money it takes to prepare construction bids. ALTERNATIVE Elect Not to Approve Resolution. The City Council may elect not to approve the resolution to prequalify general contractors or subcontractors. Should Council choose this alternative, staff would prepare bid documents for the WRRF Project for City Council approval. This approach is not recommended as it would lengthen the bidding process and could lead to additional cost. Attachments: a - Resolution Adopting Bidder Prequalification Procedures b - Council Reading File_Exhibit A_Request for SOQ_GeneralContractors c - Council Reading File_Exhibit B_Request for SOQ_Electrical Subcontractors d - Council Reading File_Exhibit C_Request for SOQ_Control System Integration Packet Page 26 6 Resolution No. _____ (2018 Series) Page 1 R _______ RESOLUTION NO. _____ (2018 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, ADOPTING BIDDER PREQUALIFICATION PROCEDURES AND DOCUMENTS AND ESTABLISHING THE BIDDER PRE-QUALIFICATION APPEALS PANEL FOR THE WATER RESOURCE RECOVERY FACILITY PROJECT WHEREAS, Section 20101 of the California Public Contract Code established procedures for certain local agencies wishing to pre-qualify bidders on public works projects; and WHEREAS, the Department of Industrial Relations (“DIR”) has developed standardized questionnaires and model guidelines for rating bidders pursuant to Public Contract Code Section 20201 (hereafter “Model Guidelines”); and WHEREAS, under Section 20101, the City Council may formally adopt bidder pre- qualification procedures and documents modeled after the Model Guidelines and establish a process by which disqualified bidders may appeal; and WHEREAS, the City has modeled the “Request for Statements of Qualification of General Contractors for Construction of the Water Resource Recovery Facility Project for the City of San Luis Obispo,” attached hereto as Exhibit “A”, after the Model Guidelines; and WHEREAS, the City has modeled the “Request for Statements of Qualification of Electrical Subcontractors for Construction of the Water Resource Recovery Facility Project for the City of San Luis Obispo” attached hereto as Exhibit “B”, after the Model Guidelines; and WHEREAS, the City has modeled the “Request for Statements of Qualification of Control System Integration Subcontractors for Construction of the Water Resource Recovery Facility Project for the City of San Luis Obispo” attached hereto as Exhibit “C”, after the Model Guidelines; and WHEREAS, the City Council has determined that adopting bidder pre-qualification procedures and establishing an appeal committee will streamline the formal bidding process for the Water Resource Recovery Facility Project and further the City Council’s goals to operate efficiently and in a businesslike manner. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Luis Obispo as follows: SECTION 1. The City Council hereby adopts the “Request for Statements of Qualification of General Contractors for Construction of the Water Resource Recovery Facility Project for the City of San Luis Obispo” attached hereto as Exhibit “A,” “Request for Statements Packet Page 27 6 Resolution No. _____ (2018 Series) Page 2 R _______ of Qualification of Electrical Subcontractors for Construction of the Water Resource Recovery Facility Project for the City of San Luis Obispo,” attached hereto as Exhibit “B”, “Request for Statements of Qualification of Control System Integration Subcontractors for Construction of the Water Resource Recovery Facility Project for the City of San Luis Obispo ,” attached hereto as Exhibit “C,” and incorporated herein by reference (“Pre-Qualification Guidelines”). The City Manager, or his or her designee, is hereby authorized to pre-qualify bidders on the public works contract with the City of San Luis Obispo for the Water Resource Recovery Facility Project pursuant to the attached Pre-Qualification Guidelines. The City Manager may use the scoring system provided in the attached Pre-Qualification Guidelines consistent with the requirements of the Public Contract Code. SECTION 2. The City Council hereby establishes the Bidder Pre-Qualification Appeals Panel ("Appeal Panel") consisting of the following, or their designee(s): the City Manager, the City Engineer, and the Director of Utilities. Except as otherwise provided for herein, appeals shall be conducted by the Appeal Panel in accordance with the rules set forth in the Uniform Administrative Code. The sole issue before the Appeals Panel shall be the scoring of a prospective bidder. The decision of the Appeals Panel shall the City's final administrative decision and any judicial review thereof shall be instituted no later than the time period referred to in section 1094.6 of the Code of Civil Procedure. SECTION 3. The City Council hereby determines that this Resolution is exempt from review under the California Environmental Quality Act (CEQA) (California Public Resources Code Section 21000 et seq.) because the Resolution, pursuant to State CEQA Guidelines section 15378, subdivision (b), constitutes a continuing administrative activity and the creation of a governmental fiscal activity that does not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment. SECTION 4. Effective Date. This Resolution shall take effect immediately upon its adoption. Upon motion of _______________________, seconded by _______________________, and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this _____ day of _____________________ 2018. ____________________________________ Mayor Heidi Harmon Packet Page 28 6 Resolution No. _____ (2018 Series) Page 3 R _______ ATTEST: ____________________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: _____________________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, this ______ day of ______________, _________. ____________________________________ Teresa Purrington City Clerk Packet Page 29 6 Resolution No. _____ (2018 Series) Page 4 EXHIBIT “A” Request for Statements of Qualification of General Contractors for Construction of the Water Resource Recovery Facility Project for the City of San Luis Obispo Packet Page 30 6 Resolution No. _____ (2018 Series) Page 5 EXHIBIT “B” Request for Statements of Qualification of Electrical Subcontractors for Construction of the Water Resource Recovery Facility Project for the City of San Luis Obispo Packet Page 31 6 Resolution No. _____ (2018 Series) Page 6 EXHIBIT “C” Request for Statements of Qualification of Control System Integration Subcontractors for Construction of the Water Resource Recovery Facility Project for the City of San Luis Obispo Packet Page 32 6