HomeMy WebLinkAbout05-01-2018 Item 13 Council Compensation Committee Recommendations
Meeting Date: 5/1/2018
FROM: Greg Hermann, Interim Deputy City Manager
Prepared By: Teresa Purrington, City Clerk
SUBJECT: COUNCIL COMPENSATION COMMITTEE RECOMMENDATIONS
RECOMMENDATION
As recommended by the Council Compensation Committee:
1. Adopt a Resolution (Attachment A) entitled “A Resolution of the City Council of the City
of San Luis Obispo, California, setting new salaries for the Mayor and Council Members,”
increasing compensation by 10% for the Mayor and Council Members, effective the first
full payroll period in January 2019.
2. Adopt a Resolution (Attachment B) entitled “A Resolution of the City Council of the City
of San Luis Obispo, California, increasing compensation for Architectural Review
Commission and Planning Commission Members” from $60 to $70 per meeting, not to
exceed $280 per month, effective July 1, 2018.
DISCUSSION
Background
The City of San Luis Obispo's Charter (Section 410) requires that a Council Compensation
Committee be formed during even numbered years to review the Mayor's and Council Members'
compensation. Recommended adjustments would then become effective the following January
for the next two-year period. Additionally, in 2001 Council adopted Resolution No. 9189,
directing a review of compensation for Architectural Review Commissioners and Planning
Commissioners in conjunction with its periodic review of Council compensation, as set forth in
the Council Policies and Procedures.
The 2008 Council Compensation Committee concurred that it is important that small incremental
increases should be made during each two-year review. Members, therefore, recommend a 3%
increase per year based on the approximate 3% Consumer Price Index (CPI) over recent years,
for a total increase of 6%. This equaled a $60 monthly increase for each Council Member and
$72 monthly increase for the Mayor, effective January 1, 2009. On September 30, 2008, Council
considered short-term actions to rebalance the Fiscal Year 2008-09 Budget and determined to
rescind the Council’s prior action to increase its salary.
In 2010 and 2012 Council determined to defer the entire process for appointing a Council
Compensation Committee.
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The 2014 Council Compensation Committee recommended the monthly compensation increase
for the Mayor of $300 per month ($1,200 to $1,500) and an increase of $100 for Council
Members ($1,000 to $1,200). Council was also provided the option to “opt out” of medical,
dental and vision coverage so that the individual member would receive the “opt out” amount
equal to City Department Heads.
In 2016 Council deferred the entire process for appointing a Council Compensation Committee.
On October 3, 2017, Council appointed the following five members to the Council
Compensation Committee: previously elected official John Ewan, Personnel Board
representative Frank Guyton, and, citizens-at-large Dale Stoker, Louise Matheny, and Brett
Strickland.
Committee Meetings and Review
This committee met on November 29, 2017, January 17, 2018, February 21, 2018 and concluded
its business on March 28, 2018. The minutes of the meetings are included in Attachment A.
Members reviewed the full Council compensation package including salary, benefits, expense
reimbursement, professional development allowances and other compensation provided. In
addition, the Committee compare the Council’s compensation package with that of other Mayors
and Council Members in 9 other cities (Charter and General Law). As part of the review, the
Committee also examined survey results of what the same cities pay their Planning Commission
and Architectural (or Design) Review Committees, if applicable. The Committee updated the
previous used questionnaire for past members of City Council, Planning Commission,
Architectural Review Commission. The Committee’s recommendation was based on the time
commitment and the value to the community the Council provides. (Attachment B)
Planning Commissioners and Architectural Review Commissioners
The compensation for Architectural Review Commissioners and Planning Commissioners was
increased in 2001 from $25 to $50 per meeting, with a maximum not to exceed $200 per month.
The surveys conducted in 2004, 2006, and 2008 indicated that the stipends paid by the City had
remained competitive and the Council Compensation Committee did not recommend an increase
at that time. In 2014, Architectural Review Commission and Planning Commission
compensation be increased from $50 to $60, not to exceed $240 per month.
The Committee began its work evaluating compensation prior to the time that process and
purview changes started to materialize for both the Planning Commission and Architectural
Review Commission. If substantial changes are of purview are adopted as part of the Zoning
Ordinance update, City Council may want to re-evaluate the compensation for these
commissions.
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ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this
report, because the action does not constitute a “Project” under CEQA Guidelines sec. 15278.
FISCAL IMPACT
The monthly salaries of the Mayor and Council Members would be increased by 10% ($1,500 to
$1,650 and $1,200 to $1,320 per month, respectively). The compensation package for expenses,
benefits and professional development would remain unchanged. This increase to salaries will
increase the Council’s annual budget for Fiscal Year 2018-19 by $3,780 and $7,560 annually
thereafter.
The increase to compensation for the Architectural Review Commission and Planning
Commission from $60 to $70 per meeting not to exceed $280 per month would result in an
increase not to exceed $3,920 annually.
ALTERNATIVES
1. The City Council could decide not to adopt the Compensation Committee’s recommendation
and leave the Mayor and Council Members compensation the same.
2. The Council could decide not to adopt the Compensation Committee’s recommendation and
not increase the stipend for Planning Commissioners and Architectural Review
Commissioners.
Attachments:
a - Resolution - Council Compensation
b - Resolution - PC & ARC Compensation
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Item 13
R ______
RESOLUTION NO. _____ (2018 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, SETTING NEW SALARIES FOR THE MAYOR
AND COUNCIL MEMBERS
WHEREAS, Charter Section 410 provides for compensation and reimbursement of
expenses for the Mayor and Council Members and establishes a procedure for a biennial review
by a five-member Council Compensation Committee; and
WHEREAS, a five-member Council Compensation Committee was appointed and has
met and reviewed Mayor and Council Member compensation in accordance with the procedure
provided by the Charter; and
WHEREAS, the Council Compensation Committee has determined that the present
criteria for compensation remain valid. However, an adjustment is now appropriate particularly
in light of the significant demands associated with the official duties of the Mayor and Council
Members.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
SECTION 1. Chapter 2.1 of the Council Policies and Procedures shall be amended to read
as follows:
Effective the first full payroll period in January 2019, compensation for services rendered
in an official capacity shall be provided as follows: The Mayor shall receive a monthly salary of
$1,650 per month and each City Council Member shall receive a monthly salary of $1,320.
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Resolution No. _____ (2018 Series) Page 2
R ______
SECTION 3. Resolution Number 10515 (2014 Series) is hereby repealed and superseded
to the extent inconsistent herewith.
Upon motion of _______________________, seconded by _______________________, and on
the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _____________________ 2018.
____________________________________
Mayor Heidi Harmon
ATTEST:
____________________________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
_____________________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, this ______ day of ______________, _________.
____________________________________
Teresa Purrington
City Clerk
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Item 13
R ______
RESOLUTION NO. _____ (2018 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, INCREASING COMPENSATION FOR
ARCHITECTURAL REVIEW COMMISSION AND PLANNING
COMMISSION MEMBERS
WHEREAS, Council Policies and Procedures Section 2.6 establishes a procedure for the
biennial review of Mayor and City Council, Architectural Review Commission, and Planning
Commission members compensation by a five-member Council Compensation Committee; and
WHEREAS, a five-member Council Compensation Committee was appointed and has
met and reviewed Architectural Review Commission, and Planning Commission members
compensation in accordance with the procedure provided by the Council Policies and Procedures;
and
WHEREAS, the Council Compensation Committee has determined that the present
criteria for compensation remain valid. However, an adjustment is appropriate for the
Architectural Review Commission and Planning Commission members.
NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of San Luis
Obispo as follows:
SECTION 1. Effective July 1, 2018, compensation for Architectural Review Commission
and Planning Commission members is hereby increased from $60.00 to $70.00 per meeting, not
to exceed $280.00 monthly.
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Item 13
Resolution No. _____ (2018 Series) Page 2
R ______
SECTION 2. Resolution Number 10516 (2014 Series) is hereby repealed and superseded
to the extent inconsistent herewith.
Upon motion of _______________________, seconded by _______________________, and on
the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _____________________ 2018.
____________________________________
Mayor Heidi Harmon
ATTEST:
____________________________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
_____________________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, this ______ day of ______________, _________.
____________________________________
Teresa Purrington
City Clerk
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Item 13
5/1/2018
1
Council Compensation Committee
Recommendations
City Council Meeting – May 1, 2018
Recommendations
1. Adopt a Resolution entitled “A Resolution of the City
Council of the City of San Luis Obispo, California, setting
new salaries for the Mayor and Council Members,”
increasing compensation by 10% for the Mayor and
Council Members, effective the first full payroll period in
January 2019.
2. Adopt a Resolution entitled “A Resolution of the City
Council of the City of San Luis Obispo, California,
increasing compensation for Architectural Review
Commission and Planning Commission Members” from
$60 to $70 per meeting, not to exceed $280 per month,
effective July 1, 2018.
Staff Presentation - Item #13
5/1/2018
2
City Council Compensation
City Charter Section 410 - Provides for a biennial
review of the Mayor and Council compensation in
even years.
Council Policies and Procedures specifies that a five-
member committee be appointed to propose a
recommendation to the City Council.
Council Compensation History
2006 - Council approved a $100 increase to $1000 for
Council Members and a $100 increase to $1,200 for the
Mayor.
2008 - Council approved a 6% increase and then rescinded
the action.
2010 & 2012 - Council approved deferring the Council
Compensation process.
2014 - Council approved a $200 increase to $1,200 per
month for Council Members and a $300 increase to $1,500
per month for the Mayor.
2016 – Council approved deferring the Council
Compensation process.
Staff Presentation - Item #13
5/1/2018
3
Architectural Review and Planning
Commission Compensation
Resolution 9189 (2001) established that
compensation for the Planning Commission and the
Architectural Review Commission will be reviewed in
conjunction with the City Council compensation.
Changes are adopted by resolution and historically
are effective the beginning of the fiscal year.
ARC/PC Compensation History
1990 - Council approved an increase to $25 per meeting not
to exceed $100 monthly.
2001 – Council approved an increase to $50 per meeting
not to exceed $200 monthly.
2014 – Council approved an increase to $60 per meeting
not to exceed $240 monthly.
Staff Presentation - Item #13
5/1/2018
4
Committee Membership
Per Council Policy and Procedures
Five-members that represent as broad a representation
as possible including one previously elected official, one
Personnel Board member and one citizen-at-large
Brett Strickland (Chair) – Citizen-at-Large
Dale Stoker (Vice Chair) – Citizen-at-Large
Louise Matheny – Citizen-at-Large
John Ewan – Previous Elected Official
Frank Guyton – Personnel Board
Committee Meetings
November 29, 2017
January 17, 2018
February 21, 2018
March 28, 2018
Staff Presentation - Item #13
5/1/2018
5
Information Reviewed
Current City Council compensation package
City business budgets of current and previous Mayors
and Council Members
City Council and Advisory Body compensation survey
with comparable cities
Chico, Davis, Monterey, Napa, Paso Robles, Santa Barbara,
Santa Cruz, Santa Maria and Ventura
Total number and length of meetings
Survey results from former Council Members, Planning
Commissioners and Architectural Review
Commissioners
Recommendations
Current Salary Proposed Salary
City Council
Mayor - $1500/month
Council Member -
$1200/month
Mayor - $1650/month
Council Member -
$1320/month
Planning Commission
Architectural Review
Commission
$60 per meeting, not
to exceed $240 per
month
$70 per meeting, not
to exceed $280 per
month
Staff Presentation - Item #13
5/1/2018
6
Recommendation
Adopt a Resolution increasing compensation by 10%
for the Mayor and Council Members, effective the first
full payroll period in January 2019.
Adopt a Resolution increasing compensation for
Architectural Review Commission and Planning
Commission Members” from $60 to $70 per meeting,
not to exceed $280 per month, effective July 1, 2018.
2017 Comparison Survey
Mayor Salary Council Member
Salary
Average $1780 $1220
Median $1170 $1050
City of San Luis
Obispo $1500 $1200
Staff Presentation - Item #13