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Home My WebLink About05-01-2018 Item 02 Roadway Sealing and Laurel Lane Complete Streets 2018 Meeting Date: 5/1/2018 FROM: Daryl R. Grigsby, Director of Public Works Prepared By: Hai Nguyen, Engineer II SUBJECT: ROADWAY SEALING AND LAUREL LANE COMPLETE STREETS 2018 PROJECT, SPECIFICATION NO. 91630 RECOMMENDATION 1. Approve plans and specifications for the Roadway Sealing and Laurel Lane Complete Streets 2018 Project, Specification Number. 91630; and 2. Authorize staff to advertise for bids; and 3. Authorize the City Manager to award the construction contract including the Base Bid and Additive Alternatives if the lowest responsible bid is within the publicly disclosed Funding Amount of $1,629,002. DISCUSSION Background The City’s Pavement Maintenance Plan (Pavement Plan) was adopted by the City Council on April 14, 1998. The Pavement Plan was updated to provide additional emphasis on arterial street maintenance in 2009. A key element of the Pavement Plan is the establishment of a rotating and methodical approach to ensuring all areas of the City receive regular preventative or corrective maintenance. Most recent practice is to perform maintenance in two neighborhood Pavement Areas one year, then focus on critical arterial street work the following year, alternating between neighborhood areas and arterials each year. Last summer, available streets maintenance funding was used for arterial street reconstruction and maintenance to Madonna Road and Los Osos Valley Road. In summer 2016, neighborhood Pavement Areas 1 and 8 were completed. This year, program funding is planned to be used to seal neighborhood streets with additional arterial complete streets work to Laurel Lane predicated upon resulting project bid prices. This additional work is identified as Additive Alternates A, B, and C to the contract. The base bid and additive alternates are described in more detail below. Roadway Sealing (Base Bid) The Base Bid portion includes slurry seal maintenance for Area 2 & 3 Local and Collector streets, and several streets in Area 8 that were not completed in 2016. Orcutt Road from Johnson to Tank Farm is also included in the base bid. Orcutt Road was identified by staff for slurry seal maintenance this year to prevent deterioration while still being in good condition. In anticipation of this year’s roadway sealing project, the City’s Street Maintenance Program has performed pavement repairs and crack sealing in pavement maintenance Areas 2 and 3. This preparatory work increases the slurry seal application’s long-term effectiveness and reduces overall construction costs. Slurry seal is a mixture of asphalt emulsion, aggregates and water. Slurry seal is a cost-effective treatment that extends pavement life up to 8 years. The intent of this project is Packet Page 69 Item 2 to prevent more expensive maintenance work in the future. Preventative and ongoing maintenance is less costly and more environmentally beneficial than street re-paving. Completion of roadway sealing will enable the City to make progress towards the Council’s established goal to maintain at least 70% of streets in good condition and have no less than 7% of the City’s streets in bad condition. This project also helps implement multimodal improvements, a Major City Goal, due to bicycle improvements, which include buffered bike lanes and green bike lanes. Laurel Lane Complete Streets (Additive Alternates A, B, & C) Complete Streets is a national movement that began years ago to create street networks that provide safe travel options for pedestrians, cyclists, transit users and vehicles. The 2015 Traffic Safety Report identified the intersection of Laurel Lane and Southwood Drive as the highest- ranking intersection for pedestrian collisions on City of San Luis Obispo maintained streets. The report recommendation included investigation of a lane reduction, or “road diet” for Laurel Lane (one lane in each direction and center turn lane) and bulb out modifications to the sidewalk at Laurel/Southwood and Laurel/Augusta intersections. These intersection improvements would reduce the number of conflict points and reduced crossing distances for pedestrians at intersections. The City Council adopted the 2015 Traffic Safety Report in September 2016 and City staff began efforts to analyze Laurel Lane for feasibility of a “road diet.” The ‘road diet’ options anticipated for Laurel Lane constitute a ‘Complete Street’ project. In general, the Complete Streets project on Laurel Lane would include the following elements: 1. Reduce travel lanes to one in each direction 2. Install two-way center turn lane 3. Install buffers between the travel lane and bicycle lane 4. Add on-street parking where width allows 5. Stripe the existing crosswalks as high-visibility crosswalks 6. Sidewalk bulb outs at the intersections of Laurel/Southwood and Laurel/Augusta Existing Section Packet Page 70 Item 2 Proposed Section Laurel Lane meets safety and operational criteria established in the Federal Highway Administration Road Diet Information Guide as a very feasible candidate to go from four lanes to three (the middle lane being a two-way-center turn lane). Both existing conditions and General Plan full buildout conditions were analyzed, concluding that this type of lane configuration on Laurel Lane would be unlikely to affect congestion along the corridor, whereas providing additional safety features such as shortening crossing distances at intersections and buffered bicycle lanes would improve the walking and biking environment along the corridor. Two community meetings were held in the neighborhood to discuss the Complete Streets project as well as traffic safety throughout the neighborhood. Additionally, City staff has worked directly with neighbors to create a comprehensive design addressing traffic safety on Laurel Lane. The top priorities from the community is pedestrian safety and street lighting. The top remaining concern from residents is that the proposed project is not enough to adequately address the safety issues. The additive alternatives include additional pavement repairs and Complete Street improvements on Laurel Lane. While improvements in excess of roadway striping revisions are not typically included with annual roadway maintenance work, in order to address safety needs and community priorities Laurel Lane complete streets work improvement work is included with this maintenance project. Additive Alternative A includes pavement repairs, slurry sealing, and striping modifications to Laurel Lane reducing the number of travel lanes from two in each direction to one with a common two-way center turn lane. Additive Alternative A is the first priority alternative to construct since it will have the greatest safety benefit for all users of the corridor. Additive Alternative B includes construction of four bulb outs and landscape improvements at the intersection of Laurel Lane and Southwood Drive. Additive Alternate B is the second priority alternative as the intersection of Laurel and Southwood was identified in the 2015 Traffic Safety Report as having the highest pedestrian collision rate of intersections under City jurisdiction. Packet Page 71 Item 2 Additive Alternative C includes construction of four bulb outs and landscape improvements at the intersection of Laurel Lane and Augusta Drive. Additive Alternate C is the third priority alternate. While this intersection was not identified in the Traffic Safety Report, it is nearly identical in physical features as well as vehicle, pedestrian and bicycle volumes as Laurel at Southwood. The existing challenges pedestrians face crossing Laurel at Augusta and Laurel at Southwood are the same. ENVIRONMENTAL REVIEW This project is categorically exempt from environmental review pursuant to section 15301 of the CEQA Guidelines (Existing Facilities) since it is a maintenance and replacement project. A Notice of Exemption has been filed through the Community Development Department. FISCAL IMPACT The project is structured with a Base Bid and three Additive Alternatives to maximize the scope of project within the available funding. The strategy is to award the contract with the Base Bid and as many of the Additive Alternatives as funding will allow, up to the Publicly Disclosed Funding amount of $1,648,345 in compliance with Public Contract Code Section 20103.8C. There is currently a balance of $849,000 in the Street Reconstruction and Resurfacing Master Account (Specification Number 90346). Additional funding of $1,600,000 will be available on July 1, 2018 bringing the funding available balance in the Street Reconstruction and Resurfacing Master Account to $2,499,000. It is anticipated that $670,169 will be used for the Concrete Streets & Accessibility Improvement Project and $1,778,861 will be available to support this project. While the construction estimate for this project is estimated at $1,562,000, staff is requesting authorization to award a contract up to $1,629,002 to complete this work. Other sources of funding include Bicycle Transportation Implementation Account ($174,141), Bicycle Facility Improvements Account ($158,498), Water Distribution System Improvements Master Account ($3,739,272), and the Collections System Improvement Master Account ($2,753,269). These funding sources support striping improvements for bicycle safety, adjustment of water and sewer facilities to the new pavement elevations, and installation of bulb outs along Laurel Lane. This project is 99% funded through the City’s Local Revenue Measure approved by the City’s residents. Packet Page 72 Item 2 Estimated Project Cost by Funding Sources Street R& R Master Account (90346) Distribution System Imp. (90227) Sewer Collection System Imp. (90239) Bicycle Facility Impr. (90572) Bicycle Trans. Implement. (91373) Total Base Bid Estimate:$1,549,159 $12,841 $1,562,000 Add Alt A Estimate:$203,098 $10,000 $12,000 $77,159 $81,556 $383,813 Add Alt B Estimate:$146,825 $146,825 Add Alt C Estimate:$120,092 $120,092 Total Project Estimate:$2,019,174 $10,000 $12,000 $90,000 $81,556 $2,212,730 Contingencies (12%):$265,528 $265,528 Material Testing:$6,000 $6,000 Printing:$500 $500 Total for Project (including additive alternatives):$2,291,202 $10,000 $12,000 $90,000 $81,556 $2,484,758 Current Fund Balance:$849,000 Concrete Streets & Access. Improvements Project ($670,139) 2017-19 Financial Plan Funding (Available after July 1, 2018):$1,600,000 Total funding available after July 1, 2017 $1,778,861 $10,000 $12,000 $90,000 $81,556 $1,972,417 Total Contingencies, Materials Testing, Printing Costs:$162,700 Publically Disclosed Funding Amount $1,629,002 ROADWAY SEALING AND LAUREL LANE COMPLETE STREETS 2018 Packet Page 73 Item 2 ALTERNATIVES 1. Deny authorization to advertise. The City Council may choose not to authorize project advertisement. This is not recommended since summer is the best time to pave and seal streets. 2. Authorize Advertisement of only the Base Bid. The City Council may choose to construct only the base bid and remove the pavement rehabilitation and road diet work proposed for Laurel Lane. 3. Authorize Advertisement of only the Base Bid and Additive Alternate A. The City Council may choose to construct the base bid and the pavement rehabilitation and road diet to Laurel Lane, but with the option of not including either of the intersections with proposed bulb outs. 4. Authorize Advertisement of the Base Bid and Additive Alternate A, and either Additive Alternative B or Additive Alternative C. The City Council may choose to construct the base bid and the pavement rehabilitation and road diet to Laurel Lane, but with the option of including one of the intersections with proposed bulb outs. This option would allow for removal of bulb outs construction work from the total project, located at either Laurel and Southwood (Add Alt B) or Laurel and Augusta (Add Alt C). Attachments: a - Pavement Area Map b - Vicinity Map c - Council Reading File - 91630 Plans d - Council Reading File - 91630 Specifications Packet Page 74 Item 2 Packet Page 75 Item 2 Page intentionally left blank. Packet Page 76 Item 2 THE Newspaper of the Central Coast RECEIVED APR 2 5 2018 SLO CITY CLERK 3825 South Higuera • Post Office Box 112 - San Luis Obispo, Califo In The Superior Court of The State of California In and for the County of San Luis Obispo AD 43624725 CITY OF SAN LUIS OBISPO OFFICE OF THE CITY CLERK STATE OF CALIFORNIA ss. County of San Luis Obispo I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen and not interested in the above entitled matter; I am now, and at all times embraced in the publication herein mentioned was, the principal clerk of the printers and publishers of THE TRIBUNE, a newspaper of general Circulation, printed and published daily at the City of San Luis Obispo in the above named county and state; that notice at which the annexed clippings is a true copy, was published in the above-named newspaper and not in any supplement thereof — on the following dates to wit;; APRIL 21, 2018 that said newspaper was duly and regularly ascertained and established a newspaper of general circulation by Decree entered in the Superior Court of San Luis Obispo County, State of California, on June 9, 1952, Case #19139 under the Government Code of the State of California. I certify (or declare) under the penalty of perjury that the foregoing is true and correct. (Sign ure of Principal Clerk) DATE: APRIL 21, 2018 AD COST: $373.52 00,, crff op SIMLWOEMWO SAN LUIS OBISPO CITY COUNCIL NOTICE OF PUBLIC HEARING The San Luis Obispo City Council invites all interested persons to attend a public hearing on Tuesday, May 1, 2018, at 4:00 p.m. in the City Hall Council Chamber, 990 Palm Street, San Luis Obispo, Cali- fornia, relative to the following: 1) REVIEW OF A COMMON INTEREST VESTING TENTATIVE TRACT MAP NO. 3111 TO CREATE 30 RESIDENTIAL LOTS AND AN HOA LOT ON THE PRATT PROPERTY, PARCEL 2 OF VESTING TENTATIVE PARCEL MAP SLO-17-0127, WITHIN THE ORCUTT AREA SPECIFIC PLAN WITH A STATU- TORY EXEMPTION FROM ENVIRON- MENTAL REVIEW IN ACCORDANCE WITH GOVERNMENT CODE SECTION 65457 (3750 BULLOCK LANE). A public hearing to consider the Planning Commission's recommendation to adopt a resolution to approve a Vesting Tentative Tract Map, No. 3111 3750 Bullock Lane (SBDV-1226-2017) For more information, you are invited to contact Rachel Cohen of the City's Com- munity Development Department at (805) 781-7574 or by email atrcohen@slocity. orn. 2) ROADWAY SEALING AND LAUREL LANE COMPLETE STREETS 2016 PROJ- ECT, SPECIFICATION Na. 91630, RE- DUCING LAUREL LANE FROM TWO LANES IN EACH DIRECTION, TO ONE LANE WITH BUFFERED BIKE LANES IN EACH DIRECTION AND ENHANCING PE- DESTRIAN CROSSINGS. so RUU� p SQIJ O� ORCUTT A public hearing to consider approval of pians and specifications for the roadway sealing and Laurel Lane Complete Streets 2018 project, Specification No. 91630, and; authorizing staff to advertise for bids; and authorizing the City Manager to award the Construction contract including the base bid and additive alternatives if the lowest responsible bid is within the publicly dis- dosed funding amount of $1,629,002. For more information, you are invited to contact Jake Hudson of the City's Public Works Department at (805) 781-7255 or by email at ihudson@slocity.orq The City Council may also discuss other hearings or business items before or after, the items listed above. If you challenge the proposed project in court, you may be limit- ed to raising only those issues you or someone else raised at the public hearing described in this notice, or in written corre- spondence derivered to the City Council at, or prior to, the public hearing. Reports for this meeting Will be available for review in the City Clerk's Office and on- line at www.slocity.org on Wednesday, April 25, 2018. Please call the City Clerk's Office at (805) 781-7100 for more informa- tion. The City Council meeting will be tele- vised live on Charter Cable Channel 20 and live streaming on www.slocifV.org. Teresa Punington, City Clerk City of San Luis Obispo ApN 21.2018 3624725 5/1/2018 1 Laurel Lane Complete Streets Resealing Project 2018 City Council, May 1, 2018 Presenter: Jennifer Rice, Transportation Planner-Engineer • Background • Road Diet Feasibility Study • Components of the Project • Public Engagement • Staff Recommendation Background 2015 Traffic Safety Report Resealing 2018 CIP Staff Presentation - Item #2 5/1/2018 2 What is a “Road Diet”? Benefits of a Road Diet Pedestrian improvements Staff Presentation - Item #2 5/1/2018 3 Benefits of a Road Diet Motorist safety improvements Benefits of a Road Diet Bicycle improvements Staff Presentation - Item #2 5/1/2018 4 Road Diet Feasibility Study Road Diet Feasibility Study 0 5000 10000 15000 20000 25000 Johnson to Augusta Augusta to Southwood Southwood to Orcutt Average Daily Vehicle Volumes Staff Presentation - Item #2 5/1/2018 5 Road Diet Feasibility Study 0 100 200 300 400 500 600 700 800 900 1000 AM PM AM PM AM PM Laurel Lane: Johnson to Augusta Laurel Lane: Augusta to Southwood Laurel Lane: Southwood to Orcutt Peak Hour Volumes Per Direction NB NB NB NB NB NB SB SB SB SB SB SB Typical Cross Sections What is proposed for Laurel Lane? Staff Presentation - Item #2 5/1/2018 6 Typical Intersection Typical Segment What is proposed for Laurel Lane? Typical Intersection What is proposed for Laurel Lane? Staff Presentation - Item #2 5/1/2018 7 Laurel and Orcutt What is proposed for Laurel Lane? Community Outreach 2 Community Meetings One-on-one meetings with residents and neighborhood groups Top priorities: pedestrian safety, street lighting Remaining concerns: Proposed efforts may not enough to adequately address the safety issues Can the City install flashing lights to warn drivers when pedestrians are crossing the roadway? Staff Presentation - Item #2 5/1/2018 8 Prioritization 1.Additive Alternative A: Laurel Lane Striping Reconfiguration Greatest impact to improve safety along the corridor for all modes of transportation 2.Additive Alternative B: Bulbout at Laurel/Southwood 2015 TSR-highest ranking pedestrian collision rate 3.Additive Alternative C: Bulbout at Laurel/Augusta Identical features as Laurel/Southwood (physical configuration, vehicle, pedestrian, bicycle volumes, accessibility to transit, elementary school, senior housing) Staff Recommendation 1.Approve the Plans and Specifications for the Roadway Sealing and Laurel Lane Complete Streets 2018, Specification Number 91630; and 2.Authorize staff to advertise for bids; and 3.Authorize the City Manager to award the construction contract including the Base Bid and Additive Alternatives if the lowest responsible bid is within the publicly disclosed Funding Amount of $1,629,002. 3.Direct staff to return to Council with the 2018-19 Budget Supplement with those projects identified; and 4.Authorize the City Manager to award the construction contract including the Base Bid and staff recommended Additive Alternatives if the lowest responsible bid is within the available project funding as identified in the 2018-19 Budget Supplement. Staff Presentation - Item #2