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HomeMy WebLinkAbout03-07-2018 PRC Minutes Minutes PARKS AND RECREATION COMMISSION 07 March 2018 Regular Meeting of the Advisory Body Commission CALL TO ORDER A Regular Meeting of the Parks and Recreation Commission was called to order on the 7th day of March 2018 at 5:31 p.m. in the Parks and Recreation Administration Conference Room located at 1341 Nipomo Street, San Luis Obispo, California, by Chair Avakian. ROLL CALL Present: Commissioners Kari Applegate, Keri Schwab, Bob Spector, Jeff Whitener Absent: Chair Avakian, Vice Chair Thurman, Commissioner Olson Staff: Parks and Recreation Director Shelly Stanwyck Recreation Manager Facilities and Aquatics Devin Hyfield Associate Planner, Shawna Scott PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None CONSENT AGENDA AND CONSIDERATION OF MINUTES ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE PARKS AND RECREATION COMMISSION FOR FEBRUARY 7, 2018. 1. Consideration of Minutes CARRIED 4:0:0:3 to approve the minutes of the Parks and Recreation Advisory Body for the regular meeting of 2/07/18 as motioned by SPECTOR and second by SCHWAB. AYES: APPLEGATE, SCHWAB, SPECTOR, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: AVAKIAN, THURMAN, OLSON Minutes – Parks and Recreation Commission Meeting of March 7, 2018 Page 2 2. Presentation. Provide Feedback on Concept for Pilot Dog Off Leash Opportunity at Sinsheimer Park Staff Hyfield presented the proposed pilot program for an off-leash dog area at Sinsheimer Park including points from the letter received from the residents interested in partnering with the City and the memo highlighting impacts to the Public Works Park Maintenance division. Public Comment Amy Phelan, Sinsheimer Resident, mentioned that there is a large group of people that utilize Sinsheimer Park and Stockton field for an off-leash dog area and said that it would nice to have a spot at Sinsheimer that is legal to have their dogs off leash. Residents are willing to assist in the improvements at the park if approved. Commission Comments followed Commissioner Whitener asked about the times of the use. Resident Phelan commented that the residents use would be more focused on the morning and night use of the area. Commissioner Spector wanted to make sure that the use would be respectful of the users of the park, with the City staff and other park uses. If approved, at the end of the pilot program would need criteria to be discussed in detail. Commissioner Applegate sought clarification on the area between the Stadium and Stockton field noted in the Maintenance letter. Commissioner Schwab asked about the City partnering with volunteer groups on the collaborative projects. Wanted to make sure that volunteer groups were held to the agreement terms with the City. Commissioner Whitener noted a concern with the use temporary fencing for a longer term period proposed (2-3 years) and the other uses of the parks. Commission is in support of the pilot project conceptually. Staff will coordinate a meeting in the field with the users, as well as with Commissioner Applegate would Park Maintenance staff, batting cage users and potential project proponents to further discuss the use and how it could be accomplished. Following the development of a plan (if possible) staff would return with a more detailed project for the PRC to consider. 3. Presentation. Monthly Update of Parks and Recreation Element and Master Plan Project Staff Scott presented an update on the Parks and Recreation Element and Master Plan project with focus on the scope of work by the consultants. Information regarding the phases and schedule will be included in the upcoming April meeting. Draft documents will include an outline of the project and looking for feedback from the commission. The consultants, WRT, will be attending the PRC meeting April 11. Minutes – Parks and Recreation Commission Meeting of March 7, 2018 Page 3 Public Comment None Commission Comments followed None 4. Presentation. Funding the Future of SLO Director Stanwyck gave information about funding options for the future needs of the City based on plans adopted throughout the years focusing on economic development, unfunded liabilities, and infrastructure financing. Building the future of SLO based on approved plans creates unfunded infrastructure costs around $400 million. The presentation highlighted general projects, enhancing parks, improving transportation, community improvements and public facilities. Funding mechanisms proposed by City staff were also highlighted. Public Comment None Commission Comments followed Commissioner Spector asked about how the updated the federal tax measures would affect how the public will react to the proposed funding needed. Asked about the process to decide how priority projects are chosen. Commissioner Applegate asked for clarification on the transient occupancy tax (TOT). Would like to organize City officials to speak with local YPNG group. Commissioner Schwab asked about the council direction regarding cannabis store fronts. Commissioner Whitener is in agreement with the taxes to improve the City. COMMITTEE COMMUNICATIONS 5. Director’s Report Director Stanwyck provided a brief update of current Parks and Recreation programming.  Advertising for artists continues to paint the remaining utility boxes.  Minimum days at local schools. Additional Parks and Recreation staff have been utilized to assist during the mid-day gap.  3rd anniversary of the SLO Skate park was well attended and a positive community event.  March for Our Lives, a Women’s March event, is upcoming on March 24 at Mitchell Park. Parks and Rec is working with City staff to coordinate the event as large number of attendees are expected. LIAISON REPORTS 6. Subcommittee Liaison Reports Minutes – Parks and Recreation Commission Meeting of March 7, 2018 Page 4  Adult and Senior Programming: Commissioner Spector reported on the 10 Over Senior Center Master Plan presentation at a recent Senior Center board meeting. The board commented on not being a part of the initial master plan study. The board has been researching improvements needed for the center and would like to see board recommendations for improvements to the facility be implemented.  Bicycle Advisory Committee: Commissioner Olson absent. No Report.  City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Chair Avakian absent. No report.  Jack House Committee. Commissioner Whitener reported that the current partnership between the Jack House docent volunteer group as a group (not as individual volunteers) is on hold while the project to evaluation and make recommendations about the Maintenance and Operation of the house is completed. Parks and Rec staff will work with individual volunteers to have tours of the Jack House.  Tree Committee: Vice Chair Thurman absent. No Report.  Youth Sports Association: Commissioner Schwab. No report. 7. Commission Communications Director Stanwyck recognized retiring Commissioner Whitener thanking him for his years of service as a commissioner and chair of the Parks and Recreation Commission and looks forward to his continued service as a resident of the City through the City’s Master Plan and Element process and future PRC meetings. ADJOURNMENT The meeting adjourned at 7:00 p.m. to the next Rescheduled Regular meeting of the Parks and Recreation Commission held on April 11, 2018 at 5:30 p.m., at the SLO Swim Center located at Sinsheimer Park, 902 Southwood Drive, San Luis Obispo, California. APPROVED BY THE PARKS AND RECREATION COMMISSION: 4/11/18