HomeMy WebLinkAbout05-15-2018 Item 12 - RFP for Construction Mgt and Inspection Services - WRRF ProjectMeeting Date: 5/15/2018
FROM: Carrie Mattingly, Director of Utilities
Prepared By: David Hix, Deputy Director Utilities – Wastewater
Jennifer Metz, Utilities Projects Manager
Miguel Barcenas, Utilities Engineer
SUBJECT: REQUEST FOR PROPOSALS – CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES, WATER RESOURCE RECOVERY FACILITY
PROJECT
RECOMMENDATION
Approve the Request for Proposals Construction Management and Inspection Services, Water
Resource Recovery Facility Project, Specification No. 9 1363CM and authorize staff to advertise
the Request for Proposals.
DISCUSSION
The Water Resource Recovery Facility (WRRF) project is presently in 95 percent design with
construction bidding scheduled in November 2018, leading to the WRRF being under
construction in early 2019. The WRRF project will require skillful construction management.
Request for Proposals (RFP)
Construction management for the WRRF will require a team
with specialized skills, that has a thorough knowledge of
construction inspection and the required administrative and legal
experience to deliver a successful project. The construction
manager must have a comprehensive understanding of the
project’s scope, and ability to keep the project on schedule while
meeting important milestones and assisting in managing costs.
This RFP asks for the proposer to prove experience and
competence in the construction management field. Listed below
are some of the key requirements from the RFP (Attachment A):
•Demonstrate the required experience in project construction equivalent to t he cost,
complexity, and schedule requirements of the WRRF project.
•Provide a multi-disciplinary team of professionals.
•Understand and assist the City in complying with the requirements of the State Revolving
Fund and other grants or funding sources.
•Knowledge of critical sequencing and schedule requirements to ensure the timely
construction of key processes for regulatory compliance timelines.
•Possess a thorough knowledge in construction scheduling.
•Demonstrated ability to work closely with the City, designer, and contactor on schedule
development, project review and changes.
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• Ensure the construction activities comply with the WRRF environmental impact report’s
Mitigation Monitoring and Reporting Program.
• Identify potential problems, work collaboratively with the City, designer, contractor, and
program manager to resolve conflicts, negotiate change orders, and analyze and approve
pay estimates.
NEXT STEPS
Upon authorization from Council, staff will release the RFP for construction management and
inspection services. Staff will evaluate proposals and negotiate costs to provide a recommendation
of the most qualified consultant. Staff will return to Council to seek authorization to award an
agreement to the Construction Management firm that best meets City’s requirements and needs.
Staff expects to finalize this process in August and return to Council in early September.
ENVIRONMENTAL REVIEW
The City Council adopted Resolution 10740 (2016 Series) certifying the environmental impact
report (EIR) for the WRRF Project (SCH #2015101044) on August 16, 2016. Recommendations
described here are for requesting proposals and hiring Construction Management and Inspection
Services for construction of the WRRF Project analyzed under that EIR. These actions do no t
trigger the need for additional environmental review.
FISCAL IMPACT
The City performed extensive outreach to other municipalities and districts who had recently
completed comparable projects to get an estimate of costs for these professional services. What
staff found was these services varied widely in scope and complexity. Many projects required
just Construction Management or Inspection services, while others incorporated their own staff
for portions of the services. Other projects were design-build or another construction delivery
method that changes how Construction Management and Inspection Services are utilized.
Because of these factors staff is hesitant to provide a range o f anticipated costs at this time. The
total $140 million project cost for the WRRF includes construction management and inspection
services. Staff will bring Council a recommendation for these services that best fits the total
budget, conveys the intent of the project charter , and will deliver a successful project.
Staff will seek reimbursement for these services from the WRRF project’s State Revolving Fund
(SRF) loan. On December 13, 2016 the City Council adopted a resolution to allow
reimbursement of advanced monies related to the construction of the WRRF. This resolution wi ll
enable the City to seek reimbursement, if needed, for these services after the final agreement for
the SRF loan has been finalized, sometime later this year.
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ALTERNATIVE
Elect not to approve an RFP of construction management services. The City Council may elect
not to approve the RFP at this time. Staff does not recommend this alternative due to
complicated nature of the project and lack of City staff resource to perform the work. Bringing a
construction manager on-board early may also allow assisting the City in the bidding, bid review
and other aspects of project pre-construction.
Attachments:
a - Council Reading File - WRRF CM RFP Spec No. 91363CM
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