HomeMy WebLinkAbout06-05-2018 Item 16 Police Patrol Vehicle Replacements Meeting Date: 6/5/2018
FROM: Daryl Grigsby, Director of Public Works
Prepared By: Isaac Shuck, Fleet Maintenance Supervisor
SUBJECT: POLICE PATROL VEHICLE REPLACEMENTS
RECOMMENDATION
1. Approve the replacement of one Police Patrol Utility vehicle that was damaged beyond repair
under project specification no. 91671.
2. Appropriate $50,000 from the Fleet Contingency Fund for replacement of the vehicle in
recommendation No. 1.
3. Authorize the Finance Director to transfer $4,000 from project specification no. 90478 to
specification no . 91590 and $4,000 from project specification no. 91472 to specification no.
91591; and
4. Authorize the Finance Director to execute a purchase order to Perry Ford of San Luis Obispo
in the amount of $154,449.93 for the purchase of three 2018 Ford Utility Po lice Interceptors,
including third party Police equipment installation by Emergency Vehicle Specialists of San
Luis Obispo; and
5. Authorize the surplus designation of Fleet Asset No. 1307, 1308, and 1511 by sale, auction,
trade-in or other method in accordance with the City’s policies and procedures as prescribed
in the Financial Management Manual Section 405-L and 480.
DISCUSSION
This staff report discusses and makes recommendations for the replacement of three Police
Department vehicles. Two vehicles are being replaced as approved under the FY 2017-19
Financial Plan and one is being replaced due to significant damage that occurred as a result of a
traffic collision and is beyond financial repair.
Wrecked Patrol Vehicle
Fleet Asset 1512, a 2015 Ford Police Utility Interceptor Patrol vehicle, was involved in a traffic
collision in November of 2017. The vehicle was evaluated by both Fleet staff and local repair
body shops to determine the cost associated with fixing the vehicle for everyday use. It was
determined that the cost of repairs would exceed the vehicle value and projected useful life that
remains. The vehicle has a little over 78,000 odometer miles and 7,800 engine hours. The engine
hours equate to a little over 225,000 odometer miles and is significant when considering the
major cost to fully restore the vehicle to pursuit condition required of these vehicles . Due to the
significance of the damage, there could be safety concerns at higher pursuit speeds if the repairs
were performed but did not restore the vehicle to full factory conditions.
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This vehicle was previously projected for replacement in the 2019 -2020 financial plan, two years
after a major expense that might not return the vehicle to full use by the Police Department.
Weighing all these factors, the Fleet Supervisor recommends accelerating the replacement of this
vehicle to the current 2017-18 fiscal year in order to minimize life cycle costs of this asset to the
City. Because the replacement was not foreseen in this Financial Plan appro priating funds from
the reserve within the Fleet Fund is necessary and a recommendation of this report . The City
attorney is pursuing cost recovery to offset some of the replacement costs.
Approved Replacement Vehicles
The replacement of City asset s no. 1307 and 1308, both 2013 Ford Utility Interceptor Patrol
vehicles, was approved as part of the 2017-19 Financial Capital Improvement Plan. Both vehicles
are used daily by the Police Department for routine patrol, incident response, public safety, and
emergency response. Both vehicles currently have over 90,000 odometer miles and close to
10,000 engine hours. The engine hours equate to over 275,000 odometer miles equivalent.
Cooperative Purchase versus Local Purchase
Pursuant to City purchasing guidelines, staff recommends a purchase award to Perry Ford of San
Luis Obispo in the amount of $154,449.93 for the purchase of three 2018 Ford Utility Police
Interceptors, including third party Police equipment installation by Emergency Vehicle
Specialists (EVS) of San Luis Obispo.
As required in the purchasing guidelines, staff explored use of a multi-year cooperative
purchasing agreement with the National Joint Powers Alliance (NJPA) to purchase the three
Ford Utility Police Interceptors. This resulted in quotes totaling $156,367.66 through its
approved Ford dealer, National Auto Fleet Group. including third party Police equipment
installation by Emergency Vehicle Specialists, that met City specifications. Per City purchasing
guidelines, staff contacted the local Ford dealer, Perry Ford of San Luis Obispo, for comparison
pricing, and received quotes totaling $154,449.93; a difference and savings of $1,917.73.
CONCURRENCES
The Police Department concurs with the replacement vehicle recommendations made in this
report.
FISCAL IMPACT
Wrecked Vehicle
Funding for this vehicle replacement was not anticipated in the 2017 -19 Financial Plan. Due to
this accident, staff recommends Council approve a new capital project, Specification No. 91671,
for the Police vehicle replacement and the transfer of $50,000 from the Fleet Contingency Fund
to support this purchase and final outfitting of the vehicle. The Fleet Contingency Fund was
created for emergency off cycle fleet purchases due to accidents or damage beyond repair. The
Fleet Contingency Fund currently has a balance of $500,000. The City attorney is working on
cost recovery, however, due to the circumstances surrounding the incident and the value of the
vehicle, any funds received will be delayed and only cover a portion o f the replacement costs. If
funds are received, they will be returned to the Fleet Contingency Fund.
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Approved Replacements
The replacement of Police vehicles assets no. 1307 and 1308, was approved for replacement in
the 2017-19 Financial Plan for FY 2017-18 (pg. E2-66). In an effort to reduce fuel usage,
emissions, and engine wear for Police Patrol vehicles, Fleet staff has researched anti-idling
equipment that can be installed to shut the engine off when the vehicle is at an idle. Police Patrol
vehicles are outfitted with computer equipment, electronics, and equipment that require constant
power and the engine to remain running when in use. Outfitting these Patrol vehicles with anti-
idling systems will reduce the need for the engine to remain running while powering the
electronics and computer systems. With Police Patrol vehicles using a little over a 1/3 rd of the
gasoline used annually by the general fleet, staff predicts a reduction of fuel use that will offset
the additional up-front cost for this equip ment to be installed. Once in service, Fleet staff will be
able to compare fuel usage to current active units.
Due to the additional costs of the anti-idling equipment described above and unexpected vehicle
and Police equipment price increases, there is a funding shortfall. Though the budget for each
vehicle is $51,000, the vehicle purchase cost is $53,189.71, leaving a funding shortfall of
$2,189.71 per vehicle. Additionally, $1,800 will be needed for final outfitting by Fleet staff and
the installation o f the Police decals. Staff has identified fleet savings to cover the shortfall in two
other Police vehicle replacement accounts that will bear no impact to those projects. Staff
recommends transferring $4,000 from specification no. 90478 to specification no. 91590, and
$4,000 from specification 91472 to specification no. 91591 to cover the budget shortfall.
Project Costs
91671 - Patrol Vehicle Replacement (Wrecked)$48,070.51
91590 - Patrol Vehicle Replacement $53,189.71
91591 - Patrol Vehicle Replacement $53,189.71
Total Costs $154,449.93
Project Budgets & Transfers
91671 - Transfer from Fleet Contingency Fund $50,000.00
91590 - Budget $51,000.00
91591 - Budget $51,000.00
90478 to 91590 Transfer $4,000.00
91472 to 91591 Transfer $4,000.00
Total Budget $160,000.00
Balance for Final Outfitting & Decals $5,550.07
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ALTERNATIVE
Deny Funding Transfer and Purchase. The Council could choose to deny or defer the Police
vehicle replacement purchases. Staff does not recommend this option as two vehicle
replacements were approved as part of the 2017-19 Financial Plan (2017-18). Denying or
deferring purchase will result in higher than normal maintenance and repairs and possible
powertrain failure. Denying funding for the replacement of the third wrecked vehicle creates a
shortage of Police Patrol vehicles and increases utilization of the active Patrol fleet. The shortage
of Patrol vehicles could hinder patrol and incident response and the incre ased utilization will
increase maintenance and repairs on the active units.
Attachments:
a - Perry Ford-2018 Ford Utility-2322
b - Perry Ford-2018 Ford Utility-2324
c - Perry Ford-2018 Ford Utility-2327
d - GRIP 3.0 Brochure
e - Disposing of Surplus Units - Section 405-L Procedures
f - Surplus Personal and Unclaimed Property Policy - Section 480-A
g - Auction Firm Services - Section 480-B
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Applications
Optimize Vehicle Utilization
Reduce & Track Emissions
Reduce & Track Fuel
Reduce Operating Costs
POLICING
ROAD
CONSTRUCTION
MINING
YARD TRUCK
SCHOOL BUS
& TRANSIT
EMS
UTILITIES
HEAVY TRUCK
WORK TRUCK
1404 Cormorant Road, Unit 6
Ancaster, ON L9G 4V5
Phone: 905-304-0400
Toll Free: 844-304-0400
Fax: 905-304-0466
info@gripidlemanagement.com
www.gripidlemanagement.com
Canadian Patent # 2,781,211
US Patent Pending
89141206 Packet Pg. 199
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REDUCEFuel Consumption Benefits to a Fleet
Easy to Install and Configure
Data for Utilization
Customization
Online Ordering & Support
5 Year Warranty
Safety
REDUCE
GHG Emissions
REDUCE
Operating Costs and
Maintenance Repair
ADDITIONAL BENEFITSKEY FEATURES
The GRIP system is designed to reduce unnecessary
idle by automatically shutting the engine off, and
going into monitoring mode. The system will
automatically start the engine when required based
on the setting.
Automatic System: Operator feedback is not necessary
for the GRIP system to function, allowing fleet to set
parameters and thresholds based on the vehicle’s duty
cycle.
Support Tools: The GRIP system offers a variety of
support materials in addition to our customer support
hotline.
9 Steps: The 9 Steps to Success has been designed to
guide a fleet through the process; from procurement to
deployment of the GRIP system.
EMAT: The Electronic Management Analysis Tool
provides fleet managers with a tool to convert the
vehicle metrics accumulated by the GRIP system into
simple and easy to read charts to show the results that
the GRIP system is achieving.
Designed to be non-invasive with ease of installation
in mind, the GRIP system incorporates a plug and play
connection method with only one connection needing
to be cut and connected into the ignition. The GRIP
system works in conjunction with the vehicle’s CAN
(Controller Area Network). The system receives real time
data from the vehicle as well as from additional sensors
added when the system is installed.
By using our Data Analysis Tool, you can take that
data and turn it into realized savings information and
emissions reduction. You can use that data to determine
what additional equipment or change in behavior is
required to achieve better results.
The GRIP system has many features and functions that
can be used for nearly every application. All of these
features and functions can be set up differently, for
every vehicle, by using the GRIP Service Tool.
Customer Portal: Customers can shop on-line using
their unique login, by either entering a VIN (Vehicle
Identification Number) or by simply browsing all
products.
On-line Manuals: Operator and Installation Manuals,
as well as additional supplemental guides, are available
on-line.
Updates: Software updates (including new vehicle
features) are available for download.
The base product GRIP Kit carries a 5 Year Warranty. All
Optional accessory parts carry a 2 Year Warranty.
When the GRIP system is in operation and the engine
shuts down, the system controls the key position back
to the “RUN” position so that the airbags, windshield
wipers, lights, sirens and climate control systems are
still functioning.
By reducing fuel consumption and engine hours,
emissions are reduced. Based on the EPA and DOT,
each gallon of gasoline consumed will produce 8.89
Kg of CO2 emissions.
Since the engine operation is reduced by 30% to
70%. there is savings in the extension of service and
maintenance intervals of the vehicle (moving parts
and oil changes), extending the life expectancy of the
vehicle.
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405-17
Section 405-L: Procedures
DISPOSING OF SURPLUS UNITS
1. When a unit is replaced or otherwise permanently removed from service, report to
Accounting that it is surplus and available for sale.
2. Include in each such report the following information for each unit reported:
City identification number (e.g., 9901)
Vehicle identification number (VIN)
License number
Model year (e.g.,2005), make (e.g., Ford), and model (e.g., F-350)
Description (e.g., one-ton truck)
Assigned department (e.g., Public Works)
Assigned program (e.g., Signal and Light Maintenance)
Acquisition year (e.g., 2004-05)
Estimated surplus value
Basis of estimated surplus value (e.g., blue book, previous auction proceeds)
Current odometer or hourmeter reading
Justification for replacement
Current location
Authorization to surplus (e.g., budget document that authorized replacement or
other Council authorization to replace or dispose of the unit)
3.Finance Division will dispose of surplus vehicles in accordance Section 480 of the
Finance Management manual.
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480-10
Section 480-B
AUCTION FIRM SERVICES
OVERVIEW
To reduce staff time in the sale and disposal of property, to reduce the amount of space being
used to store surplus and unclaimed property, to improve the process of estimating the value of
surplus property, and to maximize the value of return on surplus property, the Department of
Finance & IT is authorized to contract with an auction firm to assist staff in the sale and disposal
of personal property, consumable supplies and unclaimed property on an "as available basis"
after authorization is given by the Council or the Director of Finance & IT to sell or dispose of
City property.
The policies and procedures provided below in conjunction with the City's auction firm will
provide the staff with the opportunity to systematize the sale and disposal of this property.
AUCTION FIRM RESPONSIBILITIES
The following responsibilities will normally be assigned to the City's auction firm by Agreement
between the City and the firm selected:
A. The auction firm will be required to pickup any and all "marketable" surplus property by
consignment and deliver this property to their premises where it shall be inventoried,
sorted, identified, and catalogued. An auction will be conducted within 30 days of
receipt of property and supplies.
B. The auction firm will make the necessary arrangements for offering the property for sale
by auction to the most qualified buyers to obtain the highest return possible. The auction
firm will advertise the auction in a manner that will obtain the maximum participation by
the public in at least one newspaper of general circulation in the City of San Luis Obispo
for a minimum of five days prior to a scheduled auction.
C. The property consigned to the auction firm will remain the property of the City until sold
or disposed in accordance with these procedures.
D. Property not sold at auction will be disposed by on of the following methods:
1. Consignment to a sub-contractor specializing in unique or special equipment and
material for which there is no local market.
2. Direct sale to a buyer of unique or special equipment and material for which there
is no local market.
3. By sale as salvage to a local dealer or any recycling firm.
4. By destruction at an appropriate landfill site and certification thereto.
5. Returned to the City.
E. The material and equipment not sold at auction will be disposed of by one of the methods
described above within 15 days from the date offered at auction. For the purpose of these
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Section 480-A
SURPLUS PERSONAL AND UNCLAIMED PROPERTY POLICY
OVERVIEW
This policy addresses the procedures for the disposal of surplus personal property, unclaimed
property, consumable supplies, and junk. The policies and procedures for the disposal or sale of
surplus real property, abandoned property and resale inventory are provided in other policy
documents.
In preparing this policy, not all issues or exceptions could be anticipated. Accordingly, the
guidance given in this policy does not relieve Staff from exercising good judgment in their
stewardship of the City's property resources. Whenever there is a question or doubt between the
guidance provided in this policy and the good judgment expected of a prudent person, good
judgment should always be the prevailing standard, with this policy as a minimum standard.
LEGISLATIVE POLICY
A. Surplus Property
Section 906 of the City Charter provides that the Council must approve the sale of
surplus property (real or personal) with an estimated value greater than $1,000.
B. Unclaimed Property
1. Chapter 3.32 of the City Municipal Code provides for the disposal of unclaimed
property by the Chief of Police. This property must be held for a minimum of
four months and notice of sale must be given at least five days prior to sale by
publication in a newspaper of general circulation. Property not sold may be
destroyed by the Police Department after public auction.
2. Sections 2080.4 and 2080.6 of the Civil Code requires any person finding
property valued at $10.00 or more to turn the property over to the Police
Department within a reasonable time, stating when and where the property was
found and providing a description of the property. If the property was saved, a
statement is required from the "finder" describing:
a.From what and how it was saved.
b. Whether the owner of the property is known to the "finder".
c.That the property has not been secreted, withheld, or partially disposed.
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Surplus Personal and Unclaimed Property Policy
ADMINISTRATIVE POLICY
A. The Director of Finance & Information Technology (IT) is authorized to declare as
surplus those items of personal property and consumable supplies estimated to be less
than $1,000 in value; Council approval is required to declare personal and consumable
supplies as surplus with a value of $1,000.
B. Department Heads are authorized to approve the disposal of property that is essentially
without value due to technical obsolescence or its unrepairable (or economically
unrepairable) condition. Department Heads may dispose of such junk property in the
manner they deem most appropriate, consistent with other rules, regulations, and the
City's ethics policy.
C. Generally, estimating the value of surplus property is made by the Department Head or
designated representative. In unique and unusual cases, Finance will assist Departments
in estimating the value of property by using the City's auction firm to provide a
professional estimate. However, in all cases, the Department Head must approve in
writing the estimated value of the property to be sold or otherwise disposed.
D. The Director of Finance & IT is authorized to sell, transfer, trade, or otherwise dispose of
surplus personal property, consumable supplies, or unclaimed property in the most cost
effective manner. Normally the sale of this property will be at auction with a firm
contracted to provide the following services:
1. Sell and dispose of personal property, consumable supplies and unclaimed
property at auction.
2. Provide professional estimates as to the value of personal property and
consumable supplies when required.
3. Assist in the sale of unique or special property and consumable supplies that
requires the use of a "specialty house" to sell or dispose of the property.
4. Dispose of unsaleable property, supplies and equipment at an approved disposal
site.
E. The Director of Finance & IT may dispose of surplus property and supplies by transfer to
another local government agency or non-profit organization based on the
recommendation of a Department Head. Although there may be circumstances where it
is appropriate to make such transfer without compensation, cash or in-kind services
should generally be received in an amount equal to or greater than the estimated value
provided by the City's auction firm or the Department Head. In the case of vehicles, "low
blue book value" may also be considered.
F. When it is a normal business practice, trade value should be obtained to determine the
most cost effective method of disposal and as a standard by which to evaluate the
services of the City's auction firm. There may be circumstances when trade value of
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Surplus Personal and Unclaimed Property Policy
property may exceed auction value, in which case the Director of Finance & IT may
authorize the trade of surplus property versus sale at auction based on the
recommendation of the appropriate Department head.
G. Advertising the sale of the City's property and unclaimed property will be made by the
City's auction firm in accordance with these procedures, the Auction Services
Agreement, and legislative policy. Accordingly, the advertising must disclose that the
property for sale at auction is either the surplus property of the City of San Luis Obispo
or is unclaimed property in the possession of the City and it must state the date and time
of sale. Property sold at auction will be advertised at least five days in a newspaper of
general circulation in the City of San Luis Obispo.
H. Property determined to be unclaimed by the Chief of Police may be sold at public auction
in accordance with these policies and procedures under the following conditions:
1. It is a thing which is commonly the subject of sale.
2. The owner cannot (with reasonable diligence) be found.
3. The owner, if identified, refuses to pay the reasonable charges incurred by the
City for storing and safeguarding of the property.
PROCEDURES
A. Surplus Personal Property and Consumable Supplies
1. Department Heads will identify personal property and supplies that are surplus to
their needs and notify the Director of Finance & IT by Memorandum to sell or
dispose of property identified, in accordance with City policy and procedures.
The property to be declared surplus will be listed and include the City Asset
Number (if applicable), a descriptive name of the property, quantity, pickup
location, estimated value, and name of the contract person with their extension
number. Separate memorandums must be prepared for property estimated to
exceed $1,000 in value and for property estimated to be less than $1,000 in value.
The memorandum (or listing) must indicate why the property is no longer
required.
2. Department Heads may request that Finance assist them in estimating the value of
personal property and consumable supplies. In such instances, Finance may
request the services of the City's auction firm in estimating these values.
However, these services are limited and should not be used except for unique and
unusual property.
3. Special handling will be required for the disposal of toxic and hazardous
materials, and should be coordinated with the City's Fire Department.
480-3
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Surplus Personal and Unclaimed Property Policy
I. After receipt of a request to dispose of personal property and consumable supplies
from a Department Head, Finance will circulate the list of property to other City
Departments as an advisory memorandum. The property listed may be claimed
by other Departments on a first come first serve basis. After 10 days from the
date of the advisory memorandum, this listing will be forwarded to the Housing
Authority, San Luis Coastal Unified School District, and United Way for their
information. If none of these agencies expresses interest in the remaining
property items within 10 days of receiving the listing, then the property will be
consigned to the City's auction firm for sale or other method of disposal as
determined by the Director of Finance & IT. Except in unusual circumstances,
surplus property will generally remain on site pending its final disposition. This
means that it is the responsibility of the interested party to make arrangements
with the disposing department to view the property, discuss its condition, and
coordinate any terms of transfer such as price, timing, and transportation.
J. For property with a value of $1,000 or more, the Director of Finance & IT will
prepare an Agenda Report for Council approval to declare the property as surplus
after review by the operating departments as described above and prior to the
consignment of property to the City's auction firm.
B. Evidence
The provisions of this policy do not address the disposal of property which is classified
as evidence. Evidence is governed by the provisions of the penal code and must be dealt
with accordingly. For example, evidence may be returned to the owner, subjected to lien,
or classed as contraband and accordingly destroyed. However, evidence may also be
determined by the Chief of Police to be unclaimed property and, in that event, will be
processed in accordance with the policies and procedures provided below.
C. Unclaimed Property
Unclaimed property received by the City will be processed as follows:
1. The Police Department is required to receive, hold, and safekeep all property
valued at more than $10 that is found within the City limits and turned in to the
Police Department for safekeeping. The owner will be notified as to where the
property may be claimed if the owner's identity can reasonably be determined.
2. If the owner appears within 120 days after receipt of the property by the Police
Department, proves ownership, and pays all reasonable charges, the Police
Department will return the property to the owner.
3. If the reported value of the property is fifty dollars or more (and no owner appears
and proves ownership within 120 days), the Police Department will publish a
notice, at least once, in a newspaper of general circulation. After seven days
following the first published notice the following actions will be taken if no
owner appears and proves ownership of the property;
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Surplus Personal and Unclaimed Property Policy
G. If the property was found in the course of employment by a City employee, the
property shall be sold at public auction.
H. The title shall vest in the person who found the property if he or she is
willing to pay the cost of the publication.
I. If the reported value of the property is less than $50 and no owner appears
and proves ownership of the property within 120 days, the title shall vest
in the person who found the property, unless the property was found in the
course of employment by a City employee, in which case the property
shall be sold at public auction.
J. Generally, the sale of unclaimed property will be made by the City's
auction firm; however, in unique circumstances, the Chief of Police may
request that Police Department staff conduct the auction. When the City's
auction firm is used, the firm must be notified in writing with a list of
property to be sold. This list does not require a statement of estimated
values. The letter will give the name of the contact person and extension
number, a short title property description, a pickup location, and a pickup
time.
K. Prior to sale, a listing of unclaimed property shall be provided to the
Director of Finance & IT, who will circulate this list as an advisory
memorandum to other City Departments. The property listed may be
claimed by other Departments on a first come first serve basis. After a 15
day period from the date of the advisory memorandum, the unclaimed
property will be available for sale at public auction according to policy.
L. The unclaimed property to be sold by the City's auction firm will be
transferred on consignment in accordance with the surplus property
policies.
M. Any property remaining unsold after being offered at public auction may
be destroyed or otherwise disposed of by the City's auction firm.
Approved by the City Manager on March 1, 1990; revised on January 14, 1994.
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Section 480-B
AUCTION FIRM SERVICES
OVERVIEW
To reduce staff time in the sale and disposal of property, to reduce the amount of space being
used to store surplus and unclaimed property, to improve the process of estimating the value of
surplus property, and to maximize the value of return on surplus property, the Department of
Finance & IT is authorized to contract with an auction firm to assist staff in the sale and disposal
of personal property, consumable supplies and unclaimed property on an "as available basis"
after authorization is given by the Council or the Director of Finance & IT to sell or dispose of
City property.
The policies and procedures provided below in conjunction with the City's auction firm will
provide the staff with the opportunity to systematize the sale and disposal of this property.
AUCTION FIRM RESPONSIBILITIES
The following responsibilities will normally be assigned to the City's auction firm by Agreement
between the City and the firm selected:
A.The auction firm will be required to pickup any and all "marketable" surplus property by
consignment and deliver this property to their premises where it shall be inventoried,
sorted, identified, and catalogued. An auction will be conducted within 30 days of
receipt of property and supplies.
B.The auction firm will make the necessary arrangements for offering the property for sale
by auction to the most qualified buyers to obtain the highest return possible. The auction
firm will advertise the auction in a manner that will obtain the maximum participation by
the public in at least one newspaper of general circulation in the City of San Luis Obispo
for a minimum of five days prior to a scheduled auction.
C.The property consigned to the auction firm will remain the property of the City until sold
or disposed in accordance with these procedures.
D.Property not sold at auction will be disposed by on of the following methods:
1. Consignment to a sub-contractor specializing in unique or special equipment and
material for which there is no local market.
2. Direct sale to a buyer of unique or special equipment and material for which there
is no local market.
3. By sale as salvage to a local dealer or any recycling firm.
4. By destruction at an appropriate landfill site and certification thereto.
5. Returned to the City.
E.The material and equipment not sold at auction will be disposed of by one of the methods
described above within 15 days from the date offered at auction. For the purpose of these
480-10
Auction Firm Services
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instructions, the City will give approval as to the disposal method based on the
recommendation of the auction firm and the method that is in the best interests of the
City.
F. The auction firm will provide the Department of Finance & IT with a list of consigned
property with a check for the net proceeds from the auction or specialty sale within 60
days of receipt of consigned material and equipment providing the following information:
1. City Asset number (if available)
2. Short title description of the property
3. Date of sale or disposal
4. Purchaser or the disposal site
5. Total purchase price
6. Auction fee
7. Net to City
8. Method of disposal (sale at auction, transfer to a specialty house for sale, direct
sale as salvage, transfer to an appropriate landfill or disposal site, return to City)
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