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HomeMy WebLinkAbout05-02-2018 PRC Minutes Minutes - DRAFT PARKS AND RECREATION COMMISSION 02 May 2018 Regular Meeting of the Advisory Body Commission CALL TO ORDER A Regular Meeting of the Parks and Recreation Commission was called to order on the 2nd day of May 2018 at 5:30 p.m. in the Parks and Recreation Administration Conference Room located at 1341 Nipomo Street, San Luis Obispo, California, by Chair Avakian. ROLL CALL Present: Chair Avakian, Vice Chair Thurman, Commissioner Olson. Commissioners, Keri Schwab, Bob Spector, Shay Stewart Absent: Kari Applegate Staff: Parks and Recreation Director Shelly Stanwyck Recreation Manager Facilities and Aquatics Devin Hyfield Administrative Analyst, Lindsey Stephenson Recreation Supervisor, Dave Setterlund PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None CONSENT AGENDA AND CONSIDERATION OF MINUTES ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE PARKS AND RECREATION COMMISSION FOR APRIL 11, 2018. 1. Consideration of Minutes CARRIED 6:0:0:1 to approve the minutes of the Parks and Recreation Advisory Body for the regular meeting of 4/11/18 as motioned by STEWART and second by OLSON. AYES: AVAKIAN, THURMAN, OLSON, SCHWAB, SPECTOR, STEWART NOES: NONE ABSTAIN: NONE ABSENT: APPLEGATE Minutes – Parks and Recreation Commission Meeting of May 2, 2018 Page 2 REORDERED AGENDA. Given the number of attendees, the Chair discussed hearing item number three first. STEWART moved with a second by SCHWAB to hear Agenda Item Number Three prior to item Number 2. CARRIED 6:0:0:1 to modify the Parks and Recreation Commission agenda swapping placement of Items 2 and 3. AYES: AVAKIAN, THURMAN, OLSON, SCHWAB, SPECTOR, STEWART NOES: NONE ABSTAIN: NONE ABSENT: APPLEGATE 3. Consideration and Approval of Dodgeball as Year-Long Use Staff Setterlund presented a potential new program partnership with the Parks and Recreation Department to offer dodgeball at the Ludwick Community Center every Thursday from 5:30-7 PM. This program would provide a much-needed activity for an unmet demographic. Public Comment Emily Ewer, SLO resident, commented the consistent schedule will benefit the growth of the sport. Christie O’Hara, SLO Resident, commented on her history with the dodgeball organization and young adult involvement within the community. Commented on the active benefits of the sport. Commission Comments followed Commissioner Stewart asked about fees associated with other programs at the facility. Followed up with questions about longer term vision for the structure of the program or if it will stay as more of a drop-in program. Would like to see more structure to the program at the end of pilot year to continue as a partnership. Commissioner Spector asked about the agreement and setting the language with the one- year pilot program. Vice Chair Thurman asked about the impact to other facility reservations if approved. Chair Avakian asked questions regarding the liability and waivers to cover the City. Followed up with the expansion plan for the program. Minutes – Parks and Recreation Commission Meeting of May 2, 2018 Page 3 ACTION: CONSIDER AND APPROVE OF THE PARKS AND RECREATION DEPARTMENT’S AGREEMENT WITH SLO DODGEBALL TO FACILITATE A YEAR-LONG USE OF THE LUDWICK COMMUNITY CENTER FOR ADULT DODGEBALL PLAY, MOTION BY COMMISSIONER STEWART, SECOND BY COMMISSIONER SPECTOR. CARRIED 6:0:0:1 to approve the agreement with SLO Dodgeball and use of the Ludwick Community Center. 2. Appointment of Chair and Vice Chair of Parks and Recreation Commission and Representatives to Jack House and Tree Committees and Liaison Roles Schwab nominated Commissioner Avakian to serve as Chair and Commissioner Thurman to serve as Vice Chair of the Parks and Recreation Committee and Stewart. ACTION: BY CONSENSUS, THE COMMITTEE APPOINTED COMMISSIONER AVAKIAN CHAIR OF PARKS AND RECREATION COMMISSION AND COMMISSIONER THURMAN VICE-CHAIR OF PARKS AND RECREATION COMMISSION. CARRIED 6:0:0:1 to appoint Commissioner Avakian as Chair and Commissioner Thurman as Vice Chair of the Parks and Recreation Commission. AYES: AVAKIAN, THURMAN, OLSON, SCHWAB, SPECTOR, STEWART NOES: NONE ABSTAIN: NONE ABSENT: APPLEGATE By consensus, the Committee selected subcommittee appointments. Committee Liaison  Adult and Senior Programming  Spector  Active Transportation (formally Bicycle Advisory)  Olson  City Facilities (Damon‐Garcia, golf, pool, joint use)  Applegate (TBD)  Jack House Committee  Schwab  Tree Committee  Thurman  Youth Sports Association  Stewart  MOTION to approve change subcommittee appointments of Commissioner Schwab from Youth Sports Association to Jack House Committee as motioned by STEWART and second by SPECTOR. Minutes – Parks and Recreation Commission Meeting of May 2, 2018 Page 4 4. Presentation. Monthly Update Parks and Recreation Element and Master Plan Project Director Stanwyck provided an update on the Parks and Rec Element and Master plan project highlighting the meetings held between WRT and community members. WRT will be working on a statistically valid survey and the public workshop meeting is set for Thursday, September 13. Throughout the summer, Parks and Recreation will be holding various pop-up events throughout the City will assist to promote to the community the public workshop meeting in September. Staff intends to gather as many emails from the community to promote the meeting to maximize attendance and target events towards the SLO community. Public Comment None Commission Comments followed Commissioner Spector wants to make sure that the non-represented groups are captured, including drop-in park users. Commissioner Olson asked if the staff will be holding events in neighborhoods as well as events during the summer. Chair Avakian asked if the stakeholder meetings held with WRT were well attended. 5. Presentation. Review the 2018 Box Art Project Designs and Locations Staff Stephenson presented and overview of the 2018 Box Art Project with the designs and locations of each box art project to be completed. 13 members represented the Art Jury and chose 26 of box arts to complete the remaining boxes within the City. Painting will begin August 23 and continue through September 26. Public Comment None Commission Comments followed Commissioner Stewart asked if there was box art publicity within the visitor’s center for tourist. Commissioner Spector commented that the box art can be added to Art After Dark program. Commissioner Olson asked if there is a problem with graffiti with box art. Vice Chair Thurman asked if there were any future plans for art projects. Suggested some railroad overpasses as future projects. Chair Avakian asked how if the artist were able to choose the box they wanted to paint. Asked about longevity and life expectancy of box art. Minutes – Parks and Recreation Commission Meeting of May 2, 2018 Page 5 COMMITTEE COMMUNICATIONS 6. Director’s Report Director Stanwyck provided a brief update of current Parks and Recreation programming.  Parks and Rec has gone through some staff transitions this past month. Four full- time staff positions will be beginning May 17.  Kiwanis community garden is now open at the Laguna Lake golf course. First recycled water community garden in the state.  Rangers have been working on Bishop’s peak to mitigate the plan growth for fire prevention.  Parks and Rec staff getting ready for summer programs.  Staff getting ready for 2020 Strategic plan summit for updated progress reports.  City Council adopted Fiscal Health Response Plan in April. LIAISON REPORTS 7. Subcommittee Liaison Reports  Adult and Senior Programming: Commissioner Spector has researched the different difference in the senior adult groups and the gap between the different senior groups. Through the City planning process, develop the Senior Center into an Adult resource center to service the above 50 SLO community. Use resources through the community groups to assist with the creation of the broad range of senior services at the Senior Center.  Active Transportation Committee: Commissioner Olson informed the committee that May is Bike month and that May 18 is ride your bike to work day.  City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Chair Avakian reported that spring swim lessons are in session and summer registration begins May 7. Damon-Garcia is closed. Junior Giants registration is open with over 100 registrants. SLO Tri scheduled for July 22.  Jack House Committee. Vacant. No Report.  Tree Committee: Vice Chair Thurman reported that some downtown ficus will be kept but some replaced with more local trees. Fit pocket parks in downtown with appropriate trees. Opportunity to volunteer with Downtown Foresters group, meets one Saturday per month. Email Rodney for more details  Youth Sports Association: Commissioner Schwab recapped the YSA meeting held in April. YSA discussed field use between the various sports and how they can promote fields through the element process. 8. Commission Communications Vice Chair Thurman would like to see a program that connect parks, trees and users through naming a tree program and increase the knowledge of the trees regarding growth, seasons, and heritage. ADJOURNMENT Minutes – Parks and Recreation Commission Meeting of May 2, 2018 Page 6 The meeting adjourned at 7:28 p.m. to the next Rescheduled Regular meeting of the Parks and Recreation Commission held on June 06, 2018 at 5:30 p.m., at the Parks and Recreation Office, 1341 Nipomo St, San Luis Obispo, California. APPROVED BY THE PARKS AND RECREATION COMMISSION: 6/06/18