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Home My WebLink About06-19-2018 Agenda Item 03 - Minutes of May 22 and June 5, 2018Tuesday, May 22, 2018 Special Meeting of the City Council CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, May 22, 2018 at 8:15 a.m. in the Conference Room located at the Holiday Inn Express, 1800 Monterey Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present:Council Members Aaron Gomez, Andy Pease, Dan Rivoire, Vice Mayor Carlyn Christianson, and Mayor Heidi Harmon. Council Members Absent:None City Staff Present:Derek Johnson, City Manager; Christine Dietrick, City Attorney; Deanna Cantrell, Police Chief, Michael Codron, Community Development Director, Daryll Grigsby, Public Works Director, Greg Hermann, Interim Deputy City Manager, Monica Irons, Human Resources Director, Carrie Mattingly, Utilities Director, Garrett Olson, Fire Chief, Shelly Stanwyck, Parks and Recreation Director and Teresa Purrington, City Clerk; were present Facilitator:Lynne Biddinger PUBLIC COMMENT ONLY ON ITEMS ON THE AGENDA None ---End of Public Comment--- 1. Welcome Mayor Heidi Harmon and Derek Johnson, City Manager presented why are we hereand what we want to accomplish. Packet Pg. 11 Item San Luis Obispo City Council Minutes of May 22, 2018 Page 2 2. Review of 2017 Council Retreat Each Council Member provide their Top 3 Priorities, Achievements/Successes and What Still needs work. Priorities x Deal with goals in a bigger long- range way x Housing x Transportation x Climate change x Fiscal responsibility x Sustainability x Civility x Council’s progress on major goals o Have smaller “wins that the community can grab onto and get excited about x CIP building conversation (things community says they want –Bob Jones/homelessness etc.) x Community choice energy x Addressing lack of diversity (city staff & community) people feel welcome x Create more affordability (housing) x Meeting lengths (put complex items first) x Making sure important things are being heard earlier in the meeting x Deal with fiscal issues & still being competitive to recruit high level teams x Economic inequality x Ways for (to make) people to feel heard & mitigate “us & them” as much as possible Achievements/Successes x Civil discourse & civil engagement (hearing from more people & more kinds of people) x Focus on fewer goals but long range in nature –housing, transportation & climate x Plastics policy x Interaction Council/staff/community x Work project x Proud stepping up to challenge x Unwavering in fiscal responsibility x Defeating B-17 x Cannabis legislation x Open space x Transition of City Manger x Civility x Climate Action x Mending relationships between campus & community x Housing plans (Avila Ranch and San Luis Ranch) more diverse housing x Engagement in master plan What still needs work? x More protected bike parking at city hall x Strategic plan x Meeting efficiency & process improvement x Coordination of workload (divide & conquer) x Ways to step up to move like a well-oiled machine x Support and training x Email coordination x Communication on all levels x Communicating what we do & telling the story (less municipal & more human) Packet Pg. 12 Item San Luis Obispo City Council Minutes of May 22, 2018 Page 3 3. Working Together Successfully Areas where things can have better coordination or process improvement: x Coordination of Council calendars x Council Correspondence process x Length of staff reports, and content is good but continue to use Council Reading file for attachments 4. The Path Ahead Council provided what they think are the organization and community Strengths, Weaknesses, Opportunities and Threats. OUR STRENGTHS x Intellectual capital x Water resources x Natural beauty x Strong community bonds x Crime down x Green belt x Community partnerships x Shared vision of Council x Committed staff x Great city manager & legacy x Strong financially x Ambitious x We get a lot of things right x Desirable city and downtown x History of entrepreneurial spirit x Arts and culture x Culture of integrity x Cal Poly/Cuesta/Schools OUR WEAKNESSES/CHALLENGES x Affordability x Cal Poly x Toxic Engagement/Selfishness x Distractions (organizationally) x Council is cohesive (strength/weakness) x Cars/car storage x Lack of diversity x Elitism/wealth x Community change/loss x Public Transportation x Accurate journalism –information management OUR OPPORTUNITIES x Making big leaps to be innovative x Close of Diablo Canyon x Regionalism x Succession planning x Lay new norms for civility x U-40 group and other organizations that are engaging younger people x Cal Poly Master Plan x Good governance in revenues x Community Choice Energy Packet Pg. 13 Item San Luis Obispo City Council Minutes of May 22, 2018 Page 4 OUR THREATS x Diablo canyon x Unmitigated Cal Poly growth x Technology & Entrepreneur Losses x Lack of Housing x Climate change & natural disaster x Tax fairness & accountability act x Repeal of SB1 x Possible Prop 13 reform x Divisiveness “us” & “them” x Election every 2 years & overturn of Council 5. Strategic Planning and Major City Goals – How do we respond to community request when priorities and resources have already been established? x Lay out a clear timeline for priorities. x Important to set realistic expectations. x Not encourage people to come and ask for things during public comment. x We have a lot of ambitious workplans and can’t add to the list without compromising other things getting done. x Distraction is one the of the worst things to getting stuff done. x Use the parking lot concept (I hear this is important to you but now is not the time.) x Let Council know those that don’t have a huge impact. How do we manage expectation in the 2017-2019 Financial Plan and fiscal constrained environment? x Educate the community x Lead with what the financial position of the city is. x Temper expectation of what they want. Everyone only gets one dot. Get feedback and gauge x Listening session and give responses where those things may fit in. x Prioritize existing projects instead of coming up with new init iatives. x Prioritization of funding the future and Parks and Recreation Element. 6. Summing It Up –Action Items and Next Steps.(11:45 am –12:00 pm) x Priorities are on track x Figure out ways to celebrate wins, storytelling, and communications. x Look at public engagement and outreach x Council Memo process working well. x Fiscal Year 19-21 Financial Plan education on what we are doing and projects we are working on today. Packet Pg. 14 Item San Luis Obispo City Council Minutes of May 22, 2018 Page 5 ADJOURNMENT The meeting was adjourned at 12:02 p.m. The next Regular City Council Meeting is scheduled for Tuesday, June 5, 2018 at 4:00 p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo, California. __________________________ Teresa Purrington City Clerk APPROVED BY COUNCIL: XX/XX/2018 Packet Pg. 15 Item San Luis Obispo Page 1 Tuesday, June 5, 2018 Regular Meeting of the City Council CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, June 5, 2018 at 4:00 p.m. in the Council Chambers, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present:Council Members Aaron Gomez, Andy Pease, Dan Rivoire, Vice Mayor Carlyn Christianson, and Mayor Heidi Harmon. Council Members Absent:None City Staff Present:Derek Johnson, City Manager; Christine Dietrick, City Attorney; and Teresa Purrington, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PUBLIC COMMENT FOR AGENDA ITEMS ONLY None. ---End of Public Comment--- PUBLIC HEARING AND BUSINESS ITEMS 1. NOVEMBER 6, 2018 GENERAL MUNICIPAL ELECTION Greg Hermann, Interim Deputy City Manager and Teresa Purrington, City Clerk provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- Packet Pg. 16 Item San Luis Obispo City Council Minutes of June 5, 2018 Page 2 ACTION:MOTION BY COUNCIL MEMBER RIVOIRE, SECOND BY COUNCIL MEMBER PEASE, CARRIED 5-0 to: 1.Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, calling for the holding of a General Municipal Election to be held on Tuesday, November 6, 2018, for the election of certain Officers as required by the provisions of the Charter, adopting regulations for Candidate Statements, for the submission to the voters of a question whether to establish a Cannabis Business Tax and requesting the Board of Supervisors of the County of San Luis Obispo to consolidate a General Municipal Election with the Statewide General Election to be held on November 6, 2018, pursuant to § 10403 of the Elections Code;” with the following revised Ballot question submitted at the meeting: “Shall the measure to maintain and improve essential City services, including without limitation: police/fire services; senior, youth and park services; programs to retain/attract local jobs; addressing homelessness; and other general revenue purposes; by establishing a cannabis business tax up to 10% of gross receipts for retail and businesses and up to $10.00 per canopy square foot for cultivation, raising approximately $1,500,000 annually, until ended by voters, with all funds used locally, be adopted.” 2.Adopt two resolutions entitled “A Resolution of the City Council of the City of San Luis Obispo, California, setting priorities for filing a written argument regarding a City measure and directing the City Attorney to prepare an impartial analysis,” and “A Resolution of the City Council of the City of San Luis Obispo, California, providing for the filing of rebuttal arguments for City measures submitted at municipa l elections” 3. Confirm the setting of a Special City Council Meeting on Monday, December 3, 2018 at three o’clock to adopt a Resolution certifying the results of the election and to administer oaths of office to the newly elected Mayor and Council Members; and 4. Direct staff to prepare information about the proposed Cannabis Business Tax as outlined in this report as needed. 5. Appointing Council Member Rivoire and Council Member Pease to write the primary argument and Council Member Rivoire and Mayor Harmon to write the rebuttal argument. 2. BOND DOCUMENTS APPROVING THE SALE OF THE WATER REVENUE REFUNDING BONDS, SERIES 2018 Brigitte Elke, Interim Finance Director provided an in-depth staff report and responded to Council questions. Public Comments: None Packet Pg. 17 Item San Luis Obispo City Council Minutes of June 5, 2018 Page 3 ---End of Public Comment--- ACTION:MOTION BY VICE MAYOR CHRISTIANSON, SECOND BY COUNCIL MEMBER GOMEZ, CARRIED 5-0 to adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California authorizing the issuance, sale and delivery of City of San Luis Obispo, California water revenue refunding bonds; the execution and delivery of an indenture, a bond purchase agreement, a continuing disclosure certificate; the preparation and distribution of a preliminary and a final official statement relating to the aforesaid bonds; and certain other actions in connection with such transactions.” RECESSED AT 4:23 P.M. TO THE REGULAR MEETING OF TUESDAY JUNE 5, 2018 TO BEGIN AT 6:00 P.M. Packet Pg. 18 Item San Luis Obispo City Council Minutes of June 5, 2018 Page 4 C ALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, June 5, 2018 at 6:00 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present:Council Members Aaron Gomez, Andy Pease, Dan Rivoire, Vice Mayo r Carlyn Christianson, and Mayor Heidi Harmon. Council Members Absent:None City Staff Present:Derek Johnson, City Manager; Christine Dietrick, City Attorney; and Teresa Purrington, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Council Member Andy Pease led the Pledge of Allegiance. PRESENTATIONS 3. PROCLAMATION - NET ZERO ENERGY DAY Mayor Harmon presented a Proclamation to Bob Hill, Natural Resources Manager, representing the City of San Luis Obispo, proclaiming June 21, 2018 as Net Zero Energy Day. 4. MAYOR'S AWARDS FOR COMMUNITY SERVICE Mayor Harmon presented the Mayor’s award for community service to San Luis Obispo High School Students for completing at least eighty hours of community service. And invited Colleen Martin, San Luis Obispo High School College and Career Center Specialist, to make a presentation regarding the Mayor’s award to San Luis Obispo High School Students for their community service. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Keith Gurney ---End of Public Comment--- Packet Pg. 19 Item San Luis Obispo City Council Minutes of June 5, 2018 Page 5 CONSENT AGENDA ACTION:MOTION BY COUNCIL MEMBER RIVOIRE, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0 to approve Consent Calendar Items 5 thru 18. 5. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. 6. MINUTES OF THE CITY COUNCIL MEETINGS OF MAY 15, 2018 CARRIED 5-0, to adopt the minutes of May 15, 2018 with the edits presented at the meeting. 7. RESOLUTION AUTHORIZING THE COLLECTION OF DELINQUENT CODE ENFORCEMENT FINES CARRIED 5 – 0 to adopt a Resolution entitled, “A Resolution of the City Co uncil of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Auditor to assess amounts due on delinquent administrative fines as special assessments against the properties pursuant to California Government Code sections 38773.1(a), 38773.5, and 53069.4(a).”including the update Exhibit A provided prior to the meeting. 8. COLLECTION OF DELINQUENT SOLID WASTE COLLECTION AND DISPOSAL ACCOUNTS CARRIED 5 – 0 to adopt a Resolution entitled, “A Resolution of the City Co uncil of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Assessor to assess amounts due on delinquent solid waste collection and disposal accounts as liens against the properties pursuant to California Government code section 25828, et seq.” 9. MODIFICATION OF CORPORATION YARD WELL CLOSURE TIMELINE CARRIED 5 –0 to: 1.Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, amending the City’s Permit Fee and User Regulations for the use of the Corporation Yard non-potable well.” 2. Authorize the City Manager to extend public access to the corporation yard well until July 1, 2019, if continued progress towards an alternative water source by San Luis Obispo County can be demonstrated, at an additional fee of $679.50. 10. REVIEW OF THE PUBLIC ART DESIGNS AND LOCATIONS PROPOSED FOR THE 2018 UTILITY BOX ART PROJECT TO PAINT CITY-OWNED UTILITY BOXES CARRIED 5 –0 to approve the proposed artwork designs and traffic signal bo x locations for the 2018 Utility Box Art project. Packet Pg. 20 Item San Luis Obispo City Council Minutes of June 5, 2018 Page 6 11.RESOLUTION AUTHORIZING THE COUNTY’S COLLECTION OF FIRE AND LIFE SAFETY INSPECTION FEES CARRIED 5 – 0 to adopt a resolution entitled, “A Resolution of the City Co uncil of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Auditor to collect fees for 2018-19 Fire and Life Safety Inspections of multi-dwelling properties containing three or more dwelling units on the secured property tax roll pursuant to California Government Code section 54988, et seq.” 12. LOS OSOS VALLEY ROAD / U.S. 101 INTERCHANGE LANDSCAPING, SPECIFICATION NO. 91435 CARRIED 5 –0to: 1. Approve the project plans and specifications for the Los Osos Valley Road / U.S. 101 Interchange Landscaping Project, Specification Number 91435; and 2. Authorize staff to advertise for bids; and 3. Authorize the City Manager to award the construction contract if the lowest responsible bid is within the Engineer’s Estimate of $400,000. 13. ADOPTION OF AN ORDINANCE AMENDING CHAPTER 1.24 (ADMINISTRATIVE CODE ENFORCEMENT PROCEDURES) OF TITLE 1 TO THE SAN LUIS OBISPO MUNICIPAL CODE CARRIED 5 – 0 to adopt Ordinance No. 1648 (2018 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Chapter 1.24 (Administrative Code Enforcement Procedures) of Title 1 to the San Luis Obispo Municipal Code,” amending late payment fee assessments, adding clarificat ion concerning repeat violations over multiple properties, and recording notice of violations on property titles. 14. SEWER-LINING 2016, SPECIFICATION NO. 91421 CARRIED 5 –0 to: 1. Approve the Plans and Specifications for Sewer Lining 2016, Specification No. 91421; and 2. Authorize staff to advertise for bids and authorize the City Manager to award the construction contract if the lowest responsible bid is within the Public Disclosed Funding Amount of $606,500. 15. FIRE MUTUAL AID REIMBURSEMENT RESOLUTION AMENDMENT CARRIED 5 – 0 to adopt a resolution entitled, “A Resolution of the City Co uncil of the City of San Luis Obispo, California, identifying the terms and conditions for Fire Department response away from their official duty station and assigned to an emergency incident.” Packet Pg. 21 Item San Luis Obispo City Council Minutes of June 5, 2018 Page 7 16. POLICE PATROL VEHICLE REPLACEMENTS CARRIED 5 –0 to: 1.Approve the replacement of one Police Patro l Utility vehicle that was damaged beyond repair under project specification no. 91671. 2. Appropriate $50,000 from the Fleet Contingency Fund for replacement of the vehicle in recommendation No. 1. 3.Authorize the Finance Director to transfer $4,000 from project specification no. 90478 to specification no. 91590 and $4,000 from project specification no. 91472 to specification no. 91591; and 4. Authorize the Finance Director to execute a purchase order to Perry Ford of San Luis Obispo in the amount of $154,449.93 for the purchase of three 2018 Ford Utility Police Interceptors, including third party Police equipment installation by Emergency Vehicle Specialists of San Luis Obispo; and 5.Authorize the surplus designation of Fleet Asset No. 1307, 1308, and 1511 by sale, auction, trade-in or other method in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-L and 480. 17. UTILITY BILLING DEPOSITS CARRIED 5 –0 to adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California rescinding and replacing Resolution No. 7080 (1992 series) to establish a reconnection fee and refundable deposit requirements.” 18. ADOPT A RESOLUTION AMENDING THE EXISTING PLEDGE TO FOLLOW BEST PRACTICES OF CIVILITY AND CIVIL DISCOURSE CARRIED 5 –0 to Adopt a Resolution entitled, A Resolution of the City Council of the City of San Luis Obispo, California, amending the existing pledge to follow best practices of civility and civil discourse in all of its meetings.” Public Comments Charlene Rosales, San Luis Obispo Chamber of Commerce Sharon Whitney, League of Women Voters PUBLIC HEARING ITEMS AND BUSINESS ITEMS 19. 2018-19 SUPPLEMENTAL BUDGET City Manager Derek Johnson, Parks and Recreation Director Shelly Stanwyck, Interim Finance Director Brigitte Elke, and Budget Manager Alex Ferreira, in-depth staff report and responded to Council questions. Packet Pg. 22 Item San Luis Obispo City Council Minutes of June 5, 2018 Page 8 Public Comments: Gene Nelson, Californians for Green Nuclear Power, Inc. Charlene Rosales, San Luis Obispo Chamber of Commerce Zach Hickman Emily Garner Jessica Gallagher Steve Delmartini ---End of Public Comment--- ACTION: By consensus directed staff to bring back information regarding what impact adding $20,000 more to the street lighting budget would have on other projects. COUNCIL COMMUNICATIONS AND LIAISON REPORTS Council member Rivoire update the council that he will not be stepping down as Liaison the San Luis Council of Governments. Council member Pease indicated she participated on the panel for the “For Our Lives” Town Hall meeting. Council member Gomez indicated be attended the monthly SLO Downtown Plastics Group meeting. Mayor Harmon indicated that San Luis Coastal voted on a climate change initiative she has been working on with students from Cal Poly. She indicated she attended the “Take Back the Night ” meeting at Cal Poly. ADJOURNMENT The meeting was adjourned at 9:00 p.m. The next Regular City Council Meeting is scheduled for Tuesday, June 19, 2018 at 5:30 p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo, California. __________________________ Teresa Purrington City Clerk APPROVED BY COUNCIL: XX/XX/2018 Packet Pg. 23 Item Page intentionally left blank. Packet Pg. 24 Item