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Home My WebLink About06-19-2018 Agenda Tuesday, June 19, 2018 5:30 PM REGULAR MEETING Council Hearing Room 990 Palm Street San Luis Obispo Page 1 CALL TO ORDER: Mayor Heidi Harmon ROLL CALL: Council Members Aaron Gomez, Andy Pease, Dan Rivoire, Vice Mayor Carlyn Christianson and Mayor Heidi Harmon PUBLIC COMMENT ON CLOSED SESSION ITEMS ONLY CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 Agency Negotiators: Monica Irons, Nickole Sutter, Rick Bolanos, Derek Johnson, Christine Dietrick Represented Employee Organizations: San Luis Obispo City Employee’s Association (SLOCEA) San Luis Obispo Police Officer’s Association (POA) San Luis Obispo Police Staff Officer’s Association (SLOPSOA) International Association of Firefighters Local 3523 Unrepresented Employees: Unrepresented Management Employees Unrepresented Confidential Employees ADJOURNED TO THE REGULAR MEETING OF JUNE 19, 2018 TO BEGIN AT 6:00 PM IN THE COUNCIL CHAMBER San Luis Obispo City Council Agenda June 19, 2018 Page 2 6:00 PM REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Heidi Harmon ROLL CALL: Council Members Aaron Gomez, Andy Pease, Dan Rivoire, Vice Mayor Carlyn Christianson and Mayor Heidi Harmon PLEDGE OF ALLEGIANCE: Council Member Aaron Gomez CITY ATTORNEY REPORT ON CLOSED SESSION PROCLAMATIONS PROCLAMATION - JUNETEENTH (HARMON – 5 MINUTES) Proclaiming every third Saturday of June as "Juneteenth Day," celebrating the ending of the institution of slavery in the United States of America. APPOINTMENTS 1. APPOINTMENT TO THE ACTIVE TRANSPORTATION COMMITTEE, PERSONNEL BOARD, AND CONSTRUCTION BOARD OF APPEALS (HERMANN / GOODWIN – 5 MINUTES) Recommendation: In accordance with the recommendation of the Council Subcommittees: 1. Confirm the appointment of Paul Orton to the Active Transportation Committee, to complete an unexpired term through March 31, 2019; and 2. Confirm the appointment of Judy Groat to the Personnel Board, to complete an unexpired term through March 31, 2019; and 3. Waive Council Policy and Procedures Section 6.7.2.5 and appoint Denise Martinez to the Construction Board of Appeals, as the representative with a disability, to complete an unexpired term through March 31, 2022. San Luis Obispo City Council Agenda June 19, 2018 Page 3 PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. 2. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (GOODWIN) Recommendation Waive reading of all resolutions and ordinances as appropriate. 3. MINUTES OF MAY 22, 2018 AND JUNE 5, 2018 (GOODWIN) Recommendation Approve the Minutes of the City Council meetings of May 22, 2018 and June 5, 2018. 4. UPDATE TO THE NACIMIENTO/WHALE ROCK EXCHANGE AGREEMENT (MATTINGLY / FLOYD / METZ) Recommendation: Authorize the Mayor to execute an updated agreement with the County of San Luis Obispo for the exchange of water from the Nacimiento Project for water from Whale Rock Reservoir. San Luis Obispo City Council Agenda June 19, 2018 Page 4 5. RESOLUTIONS SUPPORTING COUNTY OF SAN LUIS OBISPO GROUNDWATER BASIN MODIFICATIONS (MATTINGLY / FLOYD / METZ) Recommendation: 1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, Supporting San Luis Obispo County - Los Osos Valley Groundwater Basin Modification” for inclusion with the County of San Luis Obispo Basin Boundary Modification Request to Department of Water Resources. 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, Supporting San Luis Obispo County - Santa Maria Basin Groundwater Basin Modification” for inclusion with the County of San Luis Obispo Basin Boundary Modification Request to Department of Water Resources. 6. CENTRE FOR ORGANIZATION EFFECTIVENESS CONTRACT 2018-2019 (IRONS / SUTTER) Recommendation: 1. Authorize the City Manager to execute a five-year sole source agreement with the Center for Organization Effectiveness to continue a comprehensive employee and leadership development program for the City of San Luis Obispo. 2. Approve an amount not to exceed $138,550 in fiscal year 2018-19. 3. Authorize the City Manager to annually approve a contract amount as included in the annual budget appropriation. 7. LIEBERT CASSIDY WHITMORE CONTRACT, 2018-2019 (IRONS / SUTTER) Recommendation: 1. Authorize the City Manager to execute a contract with Liebert Cassidy Whitmore (LCW) to provide specialized employment and labor relations legal services to the City of San Luis Obispo for a term of five years. 2. Approve an amount not to exceed $84,800 in fiscal year 2018-19. 3. Authorize the City Manager to annually approve a contract amount as included in the annual budget appropriation. San Luis Obispo City Council Agenda June 19, 2018 Page 5 8. AWARD CONTRACT FOR PARKING SECURITY GUARD SERVICES, SPECIFICATION NO. 91625 (GRIGSBY / LEE) Recommendation: 1. Award a contract to In House Security Service, LLC. as approved by the City Council in an amount up to $88,000 for the provision of services as detailed in Specification Number 91625. 2. Approve the use of working capital to fund the additional annual cost of $40,000. 9. CAPITAL FACILITIES FEE PROGRAM (AB 1600) FEE TABLE MODIFICATION (CODRON / FOWLER) Recommendation: Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, modifying the capital facilities fee program development impact fee tables as set forth in Resolution No. 10879 (2018 series).” 10. ROADWAY SEALING AND LAUREL LANE COMPLETE STREETS 2018 PROJECT, SPECIFICATION NO. 91630 (GRIGSBY / NGUYEN / RICE) Recommendation: 1. As recommended by the Active Transportation Committee, move forward with construction of parking protected Class IV bike lanes on Laurel Lane in lieu of buffered Class II bike lanes. 2. Award a contract to VSS International, Inc. in the amount of $2,493,000 for the Roadway Sealing, and bulb-outs at the intersection of Laurel & Southwood and Laurel & August, and buffered Class II bike lanes. 3. Approve budget transfers in the amount of $ 2,303,620.15 as outlined in the staff report. 4. Appropriate $793,100 of funding for the project subject to the approval of the 2018-19 Financial Plan Supplement. San Luis Obispo City Council Agenda June 19, 2018 Page 6 11. A PUBLIC HEARING TO ADD PROPERTIES TO THE MASTER LIST OF HISTORIC RESOURCES AND TO THE CONTRIBUTING PROPERTIES LIST OF HISTORIC RESOURCES (CODRON / OETZELL) Recommendation: As recommended by the Cultural Heritage Committee, adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California adding the property located at 1568 Higuera Street to the master list of historic resources as “The Miles Fitzgerald Home” and adding the property located at 1582 & 1592 Higuera Street and 1601 Grove Street to the contributing properties list of historic resources (HIST-1458-2018) 12. EMERGENCY SERVICES AGREEMENT WITH CALIFORNIA POLYTECHNIC STATE UNIVERSITY (CAL POLY) (OLSON / BLATTLER) Recommendation: Authorize the Mayor to execute an Amendment to the Agreement with California Polytechnic State University (Cal Poly) in a form subject to the approval of the City Attorney, approving a three-month extension (July 1, 2018 until September 30, 2018) to the existing agreement for emergency response services. 13. STATE ADVOCACY SERVICES FOR THE WATER RESOURCE RECOVERY FACILITY PROJECT – CONTRACT AMENDMENT (MATTINGLY / HIX) Recommendation: Amend the existing contract with Balance Public Relations, Inc. and approve $40,000 to continue advocacy services for the Water Resource Recovery Facility project and other applicable City projects. PUBLIC HEARING AND BUSINESS ITEMS 14. PUBLIC HEARING - 2018-19 WATER RATE STRUCTURE AND RATE ADOPTION (MATTINGLY / FLOYD / METZ – 30 MINUTES) Recommendation: 1. Receive and file the Comprehensive Water & Wastewater Rate Study, May 2018. 2. Adopt a resolution entitled “A Resolution of the Council of the City of San Luis Obispo, California, Establishing the Water Rate Structure and Water Service Rates for Fiscal Year 2018-19” provided there is no majority protest against the proposed water rate structure or water rates. San Luis Obispo City Council Agenda June 19, 2018 Page 7 15. PUBLIC HEARING - 2018-19 SEWER RATE STRUCTURE AND RATE ADOPTION (MATTINGLY / HIX / METZ – 30 MINUTES) Recommendation: 1. Receive and file the Comprehensive Water & Wastewater Rate Study, May 2018. 2. Adopt a resolution entitled “A Resolution of the Council of the City of San Luis Obispo, California, Establishing the Sewer Rate Structure and Sewer Rates for Fiscal Year 2018- 19” provided there is no majority protest against the sewer rate structure or sewer rates. 16. PUBLIC HEARING - APPROVING THE 2017-19 FINANCIAL PLAN SUPPLEMENT, ADOPTING THE 2018-19 BUDGET AND AMENDING THE FUND BALANCE AND RESERVE POLICIES (JOHNSON / STANWYCK / FERREIRA – 90 MINUTES) Recommendation: 1. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, adopting the appropriations limit for 2018-19” establishing the City’s appropriation limit for 2018-19 in compliance with Article XIII B of the State Constitution, Gann Spending Limitation Initiative; and 2. Adopt a Resolution entitled, A Resolution of the City Council of the City of San Luis Obispo, California, approving the 2017-19 Financial Plan Supplement, adopting the 2018-19 budget, and amending the Fund Balance and Reserve Policies.” LIAISON REPORTS AND COMMUNICATIONS (Not to exceed 15 minutes) Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT The Regular City Council Meeting for Tuesday, July 3, 2018 has been cancelled. The next Rescheduled Regular City Council Meeting will be held Tuesday, July 10, 2018 at 6:00 p.m. in the Council Chamber, 990 Palm Street, San Luis Obispo, California. San Luis Obispo City Council Agenda June 19, 2018 Page 8 LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100. CITY OF SAN LUIS OBISPO AFFIDAVIT OF POSTING AGENDA STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) SS. CITY Of SAN LUIS OBISPO ) AFFIDAVIT OF POSTING — CITY COUNCIL REGULAR AGENDA OF: June 19, 2018 I, Kevin Christian, declare as follows: That I am the Administrative Assistant for the City of San Luis Obispo; that a copy of the above referenced meeting agenda of June 19, 2018 was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, California, and on the City's website www.slocity.arg at 4:15 p.m. on June 12, 2018. I declare under the penalty of perjury that the foregoing is true and correct. k -Eft CHRISTIAN ADMIN ASSISTANT