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HomeMy WebLinkAbout07-10-2018 Item 9 - Octagon Barn Grant Agreement Meeting Date: 7/10/2018 FROM: Derek Johnson, City Manager Prepared By: Robert A. Hill, Interim Deputy Director, Office of Sustainability SUBJECT: OCTAGON BARN CENTER GRANT AGREEMENT AMENDMENT NO. 1 RECOMMENDATION Authorize Grant Agreement Amendment No. 1 (Attachment A) between The Land Conservancy of San Luis Obispo County (LCSLO) and the City of San Luis Obispo allowing an additional two-year term for the Octagon Barn Center project. DISCUSSION Background City Council received a formal request for funding in the amount of $206,000 towards implementation of The Land Conservancy of San Luis Obispo County’s Octagon Barn Center (“OBC”) project in Spring 2015. At its regularly scheduled meeting on June 23, 2015, the City Council adopted the 2015-17 Financial Plan, including a Capital Improvement Plan project to support the requested funding for the OBC. The Octagon Barn, listed in the National Register of Historic Places, will serve a broad spectrum of citizens interested in historic preservation, agricultural education, op en space protection and restoration, and passive recreational trail use, while also serving as a vital community gathering place. The OBC will be a trailhead location for the Bob Jones City-to-Sea Trail, while also hosting community and special events. The City’s funds are to be used for two key components of the project: the “Barn Commons Open Space & Utility Shed” that includes landscaping, amphitheater, seating, shelter, restroom facilities building, trash/recycling, and display panels; and, the “Multi-Modal Trail Start Amenities & Calf Barn” that includes trailhead designation, bike racks, water station, picnic area, seating, restroom structure, informational kiosk, and trash/recycling. Current Status The City and LCSLO entered into a Grant Agreement on March 31, 2016 that specified a two- year term (Attachment B). At this time, funds have been expended for architectural design and engineering, as provided for in the Grant Agreement; however, construction implementation has been delayed due to circumstances beyond LCSLO’s control associated with permitting and funding from the County of San Luis Obispo, as discussed in LCSLO ’s letter of May 21, 2018 articulating the justification for an additional two -year term (Attachment C). Significant progress has occurred over the course of the past two years with parking lot grading and surfacing, as well as with the Milking Parlor restoration and the adaptive re -use project (Attachment D). On June 11, 2018, the County of San Luis Obispo’s Board of Supervisors approved additional funds that, together with the City’s funds and other donors’ funds, should be sufficient to complete the project. Packet Pg. 117 Item 9 The Grant Agreement Amendment No. 1 provides for a term extension to March 31, 2020, as provided for under Paragraph 8, Amendments, in the original Grant Agreement. All other terms and conditions of the Grant Agreement shall remain unchanged. CONCURRENCES The City’s Transportation Manager and Sustainability Manager concur with the recommendation. ENVIRONMENTAL REVIEW The County of San Luis Obispo is the lead agency for the Bob Jones City-to-Sea Bike Trail project. The Board of Supervisors certified the Final Environmental Impact Report (FEIR) for the project on February 24, 2015. The FEIR included the development of the OBC as a staging area and trailhead in its project description. FISCAL IMPACT The project associated with this funding accommodation remains active and has a current balance available of $184,753.65 (Spec. 91394). Modest staff time to oversee t he Grant Agreement and attend to this community partnership relationship remains available in the City’s Office of Sustainability. This project is funded by the Local Revenue Measure. ALTERNATIVES 1. The City Council may request additional information from staff or LCSLO. 2. The City Council may request changes or edits to the proposed Grant Agreement Amendment No. 1. 3. The City Council could elect not to approve the proposed Grant Agreement Amendment No. 1. This would result in stranded costs that were already expended for design and engineering and would delay delivery of the anticipated facilities indefinitely. Attachments: A. Amendment to Grant Agreement No. 1 B. LCSLO OBC Grant Agreement - SIGNED C. LCSLO OBC Justification for Extension Letter 5-21-18 D. LCSLO OBC Progress Photos Packet Pg. 118 Item 9 AMENDMENT TO GRANT AGREEMENT NO. 1 THIS AMENDMENT TO GRANT AGREEMENT is made and entered in the City of San Luis Obispo on _____, 2018 by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, herein after referred to as City, and The Land Conservancy of San Luis Obispo County, hereinafter referred to as LCSLO. WITNESSETH: WHEREAS, on March 31, 2016 the City entered into a Grant Agreement (the “Agreement”) with LCSLO in order to provide financial support towards construction of add itional facilities and amenities at the Octagon Barn Center; and WHEREAS, the City desires to amend the Agreement to include an additional two-year performance term, as provided for under Paragraph 8, Amendments, of the Agreement . NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows: 1. The term of the Agreement shall be extended from March 31, 2018 to March 31, 2020. 2. All other terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first written above. ATTEST: CITY OF SAN LUIS OBISPO: ________________________________ By: ____________________________________ City Clerk City Manager APPROVED AS TO FORM: THE LAND CONSERVANCY OF SAN LUIS OBISPO COUNTY: ________________________________ By: ____________________________________ City Attorney Executive Director Packet Pg. 119 Item 9 Packet Pg. 120 Item 9 Packet Pg. 121 Item 9 Packet Pg. 122 Item 9 Packet Pg. 123 Item 9 Packet Pg. 124 Item 9 Packet Pg. 125 Item 9 Packet Pg. 126 Item 9 Packet Pg. 127 Item 9 Packet Pg. 128 Item 9 Packet Pg. 129 Item 9 Packet Pg. 130 Item 9 Packet Pg. 131 Item 9 Packet Pg. 132 Item 9 Packet Pg. 133 Item 9 Packet Pg. 134 Item 9 Packet Pg. 135 Item 9 Packet Pg. 136Item 9