HomeMy WebLinkAbout07-17-2018 Item 6 - Easements with PG&E for Electric Charging StationsMeeting Date: 7/17/2018
FROM: Daryl Grigsby, Director of Public Works
Prepared By: Scott Lee, Parking Services Manager
SUBJECT: EASEMENTS WITH PG&E FOR ELECTRIC VEHICLE CHARGING
STATIONS
RECOMMENDATION
1.Authorize the City Manager to sign two easements for Pacific Gas and Electric Company
(PG&E) to provide the right to construct, reconstruct, install, inspect, maintain, replace and
remove conduits and cables in the parking structures located at 919 Palm Street and 871
Marsh Street for the purpose of providing the necessary infrastructure to install electric
vehicle (EV) charging stations at each of these locations.
2.Authorize the City Manager to negotiate with ChargePoint for purchase and installation of
the EV charging equipment.
DISCUSSION
The City has been working closel y with PG&E to install the necessary infrastructure and
equipment to allow the City to install EV charging stations at both the 919 Palm Street and 871
Marsh Street parking structure locations. The easements discussed in this report will allow
PG&E to construct necessary infrastructure to the charging stations and to energize them.
Background
PG&E’s EV Charge Network Program is a three-year program with the goal to install 7,500
electric vehicle (EV) chargers at multi -unit dwellings and workplaces throughout PG&E’s
service territory. Staff has been working closely with PG&E to coordinate station installations
at the City’s downtown parking structures both for the public and for City vehicles. PG&E pays
for the infrastructure to supply electricity to each EV parking spaces, and for a portion of the
charging equipment necessary to provide hook ups. The program requires a minimum of ten
EV charging spaces per site and a commitment to maintain the charging stations for a minimum
of ten years. Because the program is new, the process to request participation as well as design
and project approval has been fluid and sometimes fast paced .
As part of the adopted FY 2017-19 Financial Plan, $105,000 was earmarked in the General
Fund as part of the Major City Goal for Climate Action to develop charging stations in the
basement of the parking structure located at 919 Palm Street. Of this amount $30,000 was
programmed for design with the remaining $75,000 for construction. This funding was to install
up to ten stations for the charging of City fleet electric vehicles. The PG&E program offers a
one-time opportunity to use these funds in tandem with additional PG&E funding and resources
to accomplish this project as well as install public EV stations for other downtown
employers/visitors.
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In December 2017, the City submitted applications to PG&E to participate in its EV Charge
Network Program. Applications were submitted for all three public parking structures and one
City owned surface lot. After review of the applica tions and a site visit by PG&E
representatives, the sites were narrowed down to the 919 Palm and 871 Marsh Street parking
structure locations.
The size of the program has now increased to a total number of 43 EV stations from what was
originally anticipated in the Financial Plan. Up to 24 stations would be installed in the 919 Palm
structure and up to 19 stations in the Marsh Street structure – making this one of the largest EV
station installations taking place in the PG&E program. While this is exciting , it is also
complex. The simple CIP that was anticipated in the Financial Plan has now evolved into a
multiple entity, public-private project that needs significant coordination and processing. The
easements needed for PG&E to complete the work is one exa mple of additional requirements
that the City must process in order to take advantage of the program.
PG&E has completed the site analysis for each location and determined that each site meets the
requirements for participation in the program. Additional ly, PG&E has prepared the necessary
construction drawings, easements (Attachment A), and is prepared to submit for a building
permit to complete the necessary work.
Additionally, the PG&E program requires the City to choose a vendor from whom to purchase
and install the actual EV charging stations from PG&E’s pre-qualified list of vendors. Staff has
determined the best course for this program is to use the same pre-qualified vendor to provide
the equipment, installation and the management of the public and City charging program, and
also assume financial management responsibilities . In essence, the City would be utilizing a
private provider to coordinate the services for the EV charging program and the provider would
be responsible for collection of fees an d rates to fuel in the parking structures and then remit
these funds to the City.
Staff’s review of the current pre -qualified vendors indicates that only one vendor, ChargePoint,
Inc., has the necessary abilities to perform all of the requirement s for provisions of equipment,
installation, and management of cost recovery and charging program elements.
NEXT STEPS
After Council approval, the City Manager or City Mayor will sign the easement documents and
PG&E will submit its building permit application for review. Once approved, PG&E will install
the necessary infrastructure to bring capacity to each charging unit at each location at no cost to
the City.
Additionally, a separate Council item will be forthcoming to approve an agreement with
ChargePoint, Inc. for supplying and installing the EV stations as well as providing the long-term
fueling program for the City and the public.
PACKET PAGE 194
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ENVIRONMENTAL REVIEW
The recommended actions are exempt pursuant to 15301 (Existing Facilities) of the California
Environmental Quality Act because the project consists of installing mechanical and electrical
equipment to provide electrical charging capabilities for vehicles.
FISCAL IMPACT
The work being performed by PG&E is at no cost to the City and will substantially assist in
implementing electric service to the charging stations. The 2017-19 Financial Plan earmarked
$105,000 for implementing stations in the 919 Palm Street Structure and this funding will be
used to purchase and install the EV stations. However, because the number of stations has
increased dramatically, and there are now two structure locations, there will be increased costs
associated with the purchase and installation of the actual EV charging stations. Estimates are
still being completed and indicate $250,000 for the full-service systems needed for the all the
public and private charging areas. The recommendations for funding of the shortfall will be
included in the future agenda item regarding the ChargePoint, Inc. agreement. The
recommendation will likely use Parking Fund working capital to provide the funding needed to
complete the program installation and then recoup these costs over time with fees collected from
the EV charging stations. The Parking Fund has a current unreserved working capital of
$12,284,830.
ALTERNATIVE
The City Council may choose to deny this request. The City Council may choose to not
approve the easement agreements with PG&E and seek other alternatives. The Parking Manager
and staff do not recommend this alternative as this option is at no cost to the city and prepares
the city for installation of additional EV charging locations in and near the downtown core area
of the City.
Attachments:
a - San Luis Obispo_919 PalmSt_31381225 Easement
PACKET PAGE 195
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Distribution and EV Charging Easement (Rev.11/16)
RECORDING REQUESTED BY AND RETURN TO:
PACIFIC GAS AND ELECTRIC COMPANY
245 Market Street, N10A, Room 1015
P.O. Box 770000
San Francisco, California 94177
Location: City/Uninc______________________
Recording Fee $_____________________________
Document Transfer Tax $ __________
[ ] This is a conveyance where the consideration and
Value is less than $100.00 (R&T 11911).
[ ] Computed on Full Value of Property Conveyed, or
[ ] Computed on Full Value Less Liens
& Encumbrances Remaining at Time of Sale
Signature of declarant or agent determining tax (SPACE ABOVE FOR RECORDER'S USE ONLY)
LD# 2230-12-10009 EASEMENT DEED
CITY OF SAN LUIS OBISPO, a municipal corporation and a chartered city organized and existing
under the Constitution of the State of California,
hereinafter called Grantor, hereby grants to PACIFIC GAS AND ELECTRIC COMPANY, a
California corporation, hereinafter called Grantee, the right from time to time to construct, reconstruct,
install, inspect, maintain, replace, remove, and use facilities of the type hereinafter specified, together
with a right of way therefor, within the easement area as hereinafter set forth, and also ingress thereto
and egress therefrom, over and across the lands of Grantor situate in the City of San Luis Obispo,
County of San Luis Obispo, State of California, described as follows:
(APN 002-322-037)
Parcel 1 as shown upon the Parcel Map filed for record November 5, 2003 in Book 59 of Parcel Maps
at Page 85, San Luis Obispo County Records.
Said facilities and easement area are described as follows:
Such underground conduits, pipes, manholes, service boxes, wires, cables, and electrical conductors;
aboveground marker posts, risers, and service pedestals; underground and aboveground switches,
fuses, terminals, and transformers with associated concrete pads; electric vehicle charging supply
equipment, bollards and/or curbs or other associated safety equipment, associated signage; and
fixtures and appurtenances necessary to any and all thereof, as Grantee deems necessary for the
distribution of electric energy and communication purposes located within the strips of land of the
uniform width of 10 feet, lying 5 feet on each side of the alignment of the facilities as initially
installed hereunder. The approximate location of said facilities are shown upon Grantee’s Drawing
Number 31381225 attached hereto and made a part hereof.
PACKET PAGE 196
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Distribution and EV Charging Easement (Rev.11/16)
Grantor further grants to Grantee the right, from time to time, to trim or to cut down any and all trees
and brush now or hereafter within said easement area, and shall have the further right, from time to
time, to trim and cut down trees and brush along each side of said easement area which now or
hereafter in the opinion of Grantee may interfere with or be a hazard to the facilities installed
hereunder, or as Grantee deems necessary to comply with applicable state or federal regulations.
Grantor shall not erect or construct any building or other structure or drill or operate any well within
said easement area, with the exception of the existing improvements and structures. Grantor retains the
right to maintain or replace those facilities currently constructed within said easement area.
Grantor further grants to Grantee the right to assign to another public utility as defined in Section 216
of the California Public Utilities Code the right to install, inspect, maintain, replace, remove and use
communications facilities within said easement area (including ingress thereto and egress therefrom).
The legal description herein, or the map attached hereto, defining the location of this utility
distribution easement, was prepared by Grantee pursuant to Section 8730 (c) of the Business and
Professions Code.
In the event of abandonment of said easement and right of way or any portion thereof, and non-use thereof,
after initial installation of aforesaid facilities shall be conclusive evidence of the abandonment thereof,
Grantee shall upon written demand therefor execute and deliver to Grantor a good and sufficient quitclaim
of said easement and right of way or such portion thereof as may be abandoned.
The provisions hereof shall inure to the benefit of and bind the successors and assigns of the
respective parties hereto.
In exercising its easement rights hereunder, Grantee shall not unreasonably interfere with, disrupt, or
materially adversely affect Grantor’s business operations or access rights at the property owned by
Grantor.
Dated: __________________, _______.
CITY OF SAN LUIS OBISPO, a municipal
corporation and a chartered city organized and
existing under the Constitution of the State of
California,
_________________________________
Name
Title
_________________________________
Name
Title
PACKET PAGE 197
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Distribution and EV Charging Easement (Rev.11/16)
Attach to LD: 2230-12-10009
Area, Region or Location: Area 4, Los Padres
Land Service Office: Sacramento
Line of Business: Electric Distribution (43)
Business Doc Type: Easements
MTRSQ: 22.30.12.26.32,
FERC License Number: N/A
PG&E Drawing Number: 31381225
Plat No.: Dist Map MM3318D
LD of Affected Documents: N/A
LD of Cross Referenced Documents: N/A
Type of interest: Communication Easements (6), Electric Underground Easements (4), Easements Granted
over Fee Lands (11C ), Utility Easement (86)
SBE Parcel: N/A
% Being Quitclaimed: N/A
Order or PM: 31381225, OPS 0070
JCN: N/A
County: San Luis Obispo
Utility Notice Number: N/A
851 Approval Application No: N/A ;Decision: N/A
Prepared By: cxve
Checked By: cxoq
PACKET PAGE 198
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Distribution and EV Charging Easement (Rev.11/16)
.
State of California
County of )
On __________________________, before me, ,
Here insert name and title of the officer
personally appeared
,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that
by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
(Seal)
Signature of Notary Public
CAPACITY CLAIMED BY SIGNER
[ ] Individual(s) signing for oneself/themselves
[ ] Corporate Officer(s) of the above named corporation(s)
[ ] Trustee(s) of the above named Trust(s)
[ ] Partner(s) of the above named Partnership(s)
[ ] Attorney(s)-in-Fact of the above named Principal(s)
[ ] Other
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of
that document.
PACKET PAGE 199
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APPLICANT:
SECTION TOWNSHIP RANGE
PLAT MAP
REFERENCES
MERIDIAN
DATESCALE
DRAWING NO.
31381225
PG&E
NOT TO SCALE
ORDER NO.
31381225
DIVISION
F.B.: DR.BY: CXVE CH.BY: CXOQ
05/24/2018
30S 12E
LEGEND
WIDE PG&E U/G ELECT. EASEMENT
- APPROXIMATE CENTERLINE OF 10'
- SUBJECT PARCEL LINE
N.T.S.
BOUNDARIES OR LINES
EXTEND TO OR ALONG
SHOWN ALL COURSES
UNLESS OTHERWISE
North
919 PALM STREET, SAN LUIS OBISPO
CITY OF SAN LUIS OBISPO
COUNTY OF: SAN LUIS OBISPO CITY OF: SAN LUIS OBISPO
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EASEMENT NOTES
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PUBLIC UTILITY, AND EMERGENCY
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- ELECTRIC METER
NOTES
EXISTING PARKING GARAGE
BE INSTALLED INSIDE OF
PROPOSED FACILITIES ARE TO
M.D.B.&M.
10009LD 2230-12-
SEC. 26
SE1/4 OF SW1/4
59 P
M 8
5
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L 4
DOC. 2003128862
DIST. MAP MM3318D, 59 PM 85
LANDS OF
APN 002-322-037
DOC. 2003128862
59 PM 85
PARCEL 1
LUIS OBISPO
CITY OF SAN
DETAIL (N.T.S.)
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