HomeMy WebLinkAbout07-17-2018 Item 10 BAR for Transportation Impact Fee Funded Orcutt/Tank Farm Roundabout
Meeting Date: 7/17/2018
FROM: Daryl Grigsby, Public Works Director
Prepared By: Jennifer Rice, Transportation Planner/Engineer II
SUBJECT: BUDGET AMENDMENT REQUEST FOR TRANSPORTATION IMPACT
FEE FUNDED ORCUTT/TANK FARM ROUNDABOUT DESIGN
RECOMMENDATION
Approve a Budget Amendment Request for the Orcutt & Tank Farm Roundabout, increasing the
budget by $114,000 from the Transportation Impact Fee Fund.
DISCUSSION
Background
As part of the City’s General Plan Update & Orcutt Area Specific Plan the intersection of Orcutt
and Tank Farm has been identified for traffic control upgrades. In recent years, traffic
congestion at this intersection has significantly increased and a roundabout has been identified as
the appropriate measure to mitigate the congestion. This need is exacerbated due to the
development of Righetti Ranch and the developer is conditioned to build the improvements at the
intersection with a design that the City is required to provide. Per the Righetti Ranch conditions
of approval, the City is required to have construction documents completed by October 31, 2018
in order for the developer to complete the construction.
The 2017-19 Financial Plan allocated $100,000 in FY 17-18 for the study and design of a
roundabout at the intersection, lower than the actual estimated study and design cost of $250,000
but consistent with available funds from the Orcutt Area Specific Plan impact fee program. As
part of the AB 1600 Transportation Impact Fee update, the project was incorporated into the
citywide Transportation Impact Fee Program with updated costs reflecting the most current
estimates. Under the City’s current on-call services contracts, staff advertised the project and
Omni-means (a GHD Company) submitted the lowest cost proposal at $213,050. In order to
proceed on schedule and meet the October 31st, 2018 deadline, the contract was awarded to
Omni-means for an amount not to exceed $100,000 along with direction for staff to return to
Council with a budget amendment request for the remaining balance of $114,000 from the
Transportation Impact Fee funds after the new Transportation Impact Fees were adopted.
The Council adopted new Transportation Impact Fees at its April 3, 2018 , meeting, therefore,
staff is now requesting a budget amendment to increase the budget for the Orcutt and Tank Farm
Roundabout design from $100,000 to $214,000 consistent with the new Transportation Impact
Fee program.
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ENVIRONMENTAL REVIEW
This project is included in the Environmental Impact Reports for the Orcutt Area Specific Plan
and the Circulation Element of the City’s General Plan. The Project is Categorically Exempt
under CEQA sections 15301 Existing Facilities, 15302 Replacement or Reconstruction, 15303
New Construction or Conversion of Small Structures, and 15304 Minor Alterations to Land.
FISCAL IMPACT
As part of the 2017-19 Financial Plan the City Council allocated $100,000 in FY 2017-18 for the
study and design of a roundabout at the intersection of Tank Farm & Orcutt. The proposed
budget amendment request will increase the budget by $114,000 from Transportation Impact
Fees for a total of $214,000 consistent with the recent update of the City’s Transportation Impact
Fee Program. The Transportation Impact Fee account has sufficient funding to accommodate this
expenditure.
ALTERNATIVE
The Council could choose not to approve the budget amendment request. Staff does not
recommend this option as it would effectively stop an important congestion relief project and
present inconsistencies with adopted conditions of approval for the Righetti Ranch Development
and the City’s Transportation Impact Fee Program.
Attachments:
a - BAR
b - Omni Means Proposal
c - Transportation Improvement List AB1600
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Department Fund #
Public Works 405
Account Title Fund Account Project Account Amount
Orcutt Tank Farm Roundabout 405 50500 114,000.00
Total 114,000.00
Program and Account Title Program Account Project Account Amount
Citywide TIF 405 114,000.00
Total 114,000.00
Title Amount
Fiscal Officer Date Date
Department Head Date Date
Posted By Date Period Year Date Control #
For Finance Use Only
CHANGE TO FUND BALANCE OR WORKING CAPITAL
Finance Department
Budget Manager or Finance Director
BUDGET AMENDMENT REQUEST
EXPENDITURES AND TRANSFERS OUT
Accounting
Fund Name
Transportation Impact Fee
PURPOSE
REVENUES AND TRANSFERS IN
Transfer funds from TIF to Orcutt Tank Farm Roundabout design phase in order to complete the design work by the deadline of October 31,
2018.
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Scope of Services
Tank Farm Road & Orcutt Road Roundabout
City of San Luis Obispo
The following Scope of Services outlines tasks necessary to deliver the Tank Farm Road at Orcutt
Road Roundabout Project.
This scope of work (scope) is based on the scope outlined in the City's RFP and adheres to the
main task numbering and naming convention provided, however it expands upon the identified
subtasks of the RFP to provide additional services and further enhance the quality of the delivery
of this project.
Task 0 Project Management, Meetings and Coordination
0.1 Project Management
Omni-Means will serve as overall Project Manager during the entire duration of the project. The
general project management responsibilities include:
Oversee all the project components listed in this Scope of Services
Prepare and keep master project schedule
Define and track key issues and goals throughout the entire project delivery
Coordinate project status meetings
Provide coordination with Utilities
Obtain appropriate document and plan approvals, authorizations and certifications
Manage sub-consultants
Effectively manage budget
Implement Quality Assurance and Quality Control Measures
Prepare monthly progress reports and invoices at the end of each month of previous
month’s work
0.2 Progress Meetings
Omni-Means will provide meeting coordination and oversight. Omni-Means has budgeted for six (6)
meetings at the City Offices. Sub-consultants will attend on an as needed basis and, where
possible, by teleconference. Omni-Means will prepare agendas and meeting minutes highlighting
decisions made and action items. The progress meetings shall, at a minimum, incorporate the
following design mileposts:
1. Pre-design or kick-off meeting;
2. Meeting to establish design criteria and identify key design features;
3. Meeting to establish geometric improvements and identify right-of-way acquisitions and
easements;
4. Coordination meeting with stakeholders and other agencies, including the utility companies;
5. Seventy percent (70%) design stage;
6. Final (100%) submittal
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The pre-design or kick-off meeting shall be scheduled for the introduction of staff, establishment of
communication channels, clarification of procedures and formats to be used, and discussion of a
design program schedule. In addition, this meeting will review the scope of work; refine the work
program; and set project goals, objectives, and criteria. Omni-Means shall prepare all meeting
notices, agendas, and minutes in consultation with the City’s Project Manager. This includes prior
distribution of the meeting agenda and meeting handouts/exhibits, coordination of appropriate
participants to attend, and distribution of the meeting minutes.
Deliverables:
Monthly invoicing and progress reports
Project Schedule with monthly updates
Public & City Council Meeting Materials
Task 1 Preliminary Study (Existing Conditions)
1.1 Data Collection & Review
Omni-Means will obtain and review all project related material, including: site maps, land uses, site
access locations, project descriptions, project applications, past transportation studies, recent
transportation studies within the study area, and other agency transportation planning documents
(including general plan circulations elements, and/or specific plan circulation elements).
Omni-Means will check for any other relevant transportation related data in the area available from
the City, RTA and the County. This data would include traffic counts, collision statistics and reports,
speed surveys, planned development proposals, improvement plans, transit schedules, pedestrian
counts, and other data as deemed necessary.
1.2 Surveying, Potholing and Base Mapping
1.2.1 Project Survey Control
MBS Land Surveys (MBS – Subconsultant) will establish a survey control base for the
project. The Project Control (Horizontal and Vertical) will be based on the City of San Luis
Obispo Control Network. The Project Control will be used during the life of the project in the
performance of topographic surveys, land net surveys and construction surveys.
1.2.2 Aerial Topographic Mapping
Aerial topographic mapping is proposed that would cover the project site and immediate
surrounding area including the area between Tank Farm Road/Wavertree Street intersection
and Orcutt Road/Spanish Oaks Drive intersection and about 800’ of Orcutt Road north of the
Tank Farm Road intersection. MBS will provide survey control and the map will be compiled
by an aerial consultant.
The new aerial photography will be suitable for compiling a topographic map with the following
specifications:
Finish mapping scale 1”=40 feet
Contours at 1-foot intervals
Product delivered in AutoCAD Civil 3D 2013 format
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Some areas which are obstructed by tree cover may not show complete contour information.
In addition to topography, the map will show planimetric features including; roads, buildings,
fences, power poles, trees, brush, and other features according to standard practice.
Accuracy will equal or exceed National Map Accuracy Standards for topographic maps
compiled by photogrammetric methods.
1.2.3 Supplemental Topographic Field Surveys
MBS will perform supplemental ground survey along Orcutt Road and Tank Farm Road. This
survey will include the following:
Cross sections of the streets at 50’ intervals at back of sidewalk, top of curb, flowline
of curb, and high point of street crown and possibly ¼ crown at join points. Surface
data will be sufficient to create a TIN for Civil 3D design.
Surface evidence of storm drain system (manholes, catch basins, drop inlets) with
flow line elevations.
Surface evidence of sewer system (Manholes and cleanouts).
Surface evidence of water system (water valves, blow offs and hydrants).
Surface evidence of dry utilities (PG&E boxes, telephone boxes, cable TV boxes,
etc.).
Power poles, guy wires and overhead lines.
Fencing and gates.
Street lights, signs, striping and markings.
Mailboxes, driveways and ramps.
Tree trunk locations and diameter.
Underground alignments can be plotted if the City of San Luis Obispo can provide as-built
drawings of the underground lines.
1.2.4 CAD File Set-up and TIN
Computer files will be prepared to include field control points, topographic surveys, utility
data, property surveys and preparation of the Triangular Irregular Network (TIN) used for
three-dimensional calculations, (i.e. earthwork, cross-sections and profiles).
1.2.5 Utility Mapping
Utilities will be mapped by using a combination of facilities identified on the topographic
maps, by field investigation, by utility company as built plans and/or by the utility purveyor
marking facilities on copies of the topographic maps, and by potholing. Omni-Means will send
base maps to all utility purveyors within the project area for identification and verification of
utility conduits, vaults, overhead lines, stubs, easements, etc.
1.2.6 Potholing
Potholing of utilities will be provided under this task by a licensed Contractor to be
determined at the time the work is necessary. Omni-Means will obtain three (3) bids and, with
oversight from the City, will select the lowest responsible bidder to perform the work. It is
assumed that five (5) potholes will be required. If more than five potholes are required, a
separate scope and budget will be provided once the extent of any additional potholing is
determined. It is assumed the City's encroachment permit will be issued at no cost.
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As part of the potholing operation MBS will survey the underground utility locations, depths,
sizes, pipe material and outside diameters, and update the topographic mapping. For
budgeting purposes, three half-day trips, were assumed.
1.3 Site Investigation
Omni-Means will conduct a site investigation with key team members to review the study area and
to identify key items or issues that could affect mapping, engineering design, right of way and
traffic. Digital photos of the study area will be taken and cataloged to serve as a reference during
the preparation of the individual project tasks.
Deliverables:
Base Map
Utility Map (Including pothole information)
Digital Photo Log
Task 2 Design
Currently, the cross-section of Tank Farm Road and Orcutt Road approaching the intersection is a
two-lane section with paved shoulders serving as Class II bike lanes. There is an existing sidewalk
on the south side of Tank Farm Road and Orcutt Road. As part of the Righetti Ranch development,
there are plans to improve the north frontage of Tank Farm Road and the west frontage of Orcutt
Road to have curb, gutter, and sidewalk.
Omni-Means has obtained the approved plans for the offsite street improvements for Orcutt Road
and Tank Farm Road and can ensure that the Tank Farm Road/Orcutt Road roundabout is
designed and constructed to be compatible with the proposed improvements. Coordination will be
necessary, particularly on the southbound Orcutt Road approach with proposed modifications to
the culverts. During initial meetings with the City, Omni-Means will confirm the assumed desired
goal is to develop roundabout plans which conform to the planned Righetti Ranch Offsite Street
Improvement Plans.
2.1 Preliminary Roundabout Evaluation (35% Design)
2.1.1 Capacity Analysis
Under this task, Omni-Means will prepare a traffic operations analysis to evaluate AM and
PM peak hour operations within the study area for a “No Build” conditions and with the
proposed roundabout. Each alternative will be evaluated based traffic forecast volumes
developed by Omni-Means for the Righetti Ranch project. The purpose of this analysis will be
to establish the need for the project and identify refinements in the roundabout geometry.
Synchro/Sim-Traffic software will be used for the No-Build analysis and SIDRA for
roundabout analysis.
2.1.2 Preliminary Roundabout Evaluation (35% Design)
Omni-Means will develop and optimize the roundabout design concept and prepare
roundabout design exhibits in conformance with the National Cooperative Highway Research
Program (NCHRP) Report 672 entitled Roundabouts: An Informational Guide. These exhibits
will include a geometric concept exhibit identifying critical dimensions, significant design
features, and utility impacts. The preliminary design will also enable the project team to
adequately identify environmental documentation requirements for CEQA/NEPA approval
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and to identify right of way needs. Truck turn exhibits will be developed illustrating the swept
paths of the design vehicles, including trucks and buses. Other performance check exhibits
will include Fastest Path Analysis, Stopping Sight Distance, Intersection Sight Distance, and
View Angles. The design will be analyzed to ensure that all pedestrian, bicycle and ADA
standards are met in accordance with City, FHWA and Caltrans guidelines.
Under this task Omni-Means will incorporate any changes that result from comments
received by the City and City approved modifications resulting from stakeholder and/or public
input received.
2.1.3 Preliminary Landscape Concepts
Omni-Means will prepare up to two landscape concepts depicting landscaping, hardscaping
and art opportunities. The concepts will be prepared utilizing 3D Computer Imaging Software
(such as Sketchup) in order to demonstrate the design from all visual aspects of the
roundabout design.
The designs will be presented with modifications made based on input/direction from the City,
community or community officials.
2.1.4 Quality Control/Expert Peer Review
All documents will undergo a Quality Control (QC) review prior to submission to the City. In
addition to the QC review, the roundabout design will be peer reviewed by Mark Johnson, a
roundabout design expert and member of the Omni-Means Team.
2.1.5 Technical Memorandum
Omni-Means will prepare a memorandum that will document and summarize the design
standards and assumptions made under Task 2.1.2. The memorandum will cover following at
a minimum:
Review and analysis of existing conditions
Traffic operations analysis of No Build and Proposed Conditions
Identify design constraints and standards
Review and analysis of conceptual design including: geometrics, design vehicle swept
paths, fastest path analysis, sight distance, and view angles
Narrative of pedestrian and bicycle accommodations (including ADA compliance)
Identification of utilities to be relocated and new utility needs
Identification of right of way and/or easements to be acquired
Landscaping/hardscape pallet and aesthetic treatments
Appendices and exhibits as appropriate
Deliverables:
Draft & Final Versions of the Technical Memorandum
Roundabout Design (35% Design) Exhibit Package
Landscape Conceptual Exhibits
Preliminary Right of Way and Easement Requirements
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2.2 Geotechnical Evaluation and Reporting
2.2.1 Project Initiation, Permitting and Pre-Exploration
Yeh & Associates (Yeh - Subconsultant) will visit the site to observe existing conditions in
the work area and locate and mark proposed exploration and pavement coring locations. Yeh
will contact Underground Services Alert (USA) to review the locations relative to underground
utilities. Yeh will not be responsible for damage resulting from buried structures or
underground utilities that are not brought to our attention and properly marked at the site.
In preparation for the fieldwork, Yeh will prepare a health and safety plan and submit an
encroachment permit application to the City of San Luis Obispo (City) for work in the public
right of way. However, Yeh assumes that the fees for the permit will be waived by the City of
San Luis Obispo.
2.2.2 Exploration
Yeh will provide a one-day effort to excavate and sample hand auger borings in the area of
the proposed roundabout at four to five locations. It is anticipated that two to three of the
locations will likely require coring through the existing pavement. Yeh also proposes to
perform two infiltration test boring locations in landscaped areas adjacent to the existing
sidewalks.
Pavement Borings: Yeh will provide traffic control to route traffic around the work area with
signage. Borings excavated in the existing pavement areas will be drilled to depths of five to
eight feet below the ground surface. Borings will be backfilled with excavated soils and
topped with one sack of rapid-set concrete colored black. Excess soils will be removed from
the work areas. Yeh also assumes a traffic control plan will be required for the encroachment
permit application. However, it is assumed that traffic control will consist of construction
signage and traffic cones, but that flagmen will not be required.
Yeh’s proposal does not include costs associated with encountering unanticipated hazardous
materials or analytical testing of soils or groundwater.
Infiltration Test Borings and Infiltration Testing: Yeh proposes to hand excavate borings
in landscaped areas to depths of 10 to 15 feet for infiltration tests. Shallow Quick Infiltration
tests will be conducted in accordance with the test methodology prescribed by the Central
Coast Regional Water Quality Control Board Resolution R3-2013-0032 and Earth Systems
(2013). In developing this proposed scope of work for infiltration testing Yeh has assumed
that:
Planned stormwater control measures will be constructed near the site’s existing
grade;
Infiltration test depths will be less than five feet and a test borehole diameter of three
to six inches can be used; and
The test duration will be four hours total.
Infiltration test borings will be backfilled with excavated soils and excess soils will be removed
from the work areas. Yeh’s proposal does not include repair of turf and costs associated with
encountering unanticipated hazardous materials or analytical testing of soils or groundwater.
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2.2.3 Laboratory Testing
Laboratory tests will be performed on selected samples obtained from the soil borings to
assist in characterization of the geotechnical engineering properties of the materials
encountered. Yeh expects to perform tests for soil unit weight and moisture content,
compaction, gradation, plasticity and R-value. The actual types and numbers of laboratory
tests to be performed will be selected based on the results of the field exploration program.
2.2.4 Geotechnical Evaluation and Reporting
Yeh will prepare a geotechnical report providing the results of the field exploration, results of
the Shallow Quick Infiltration tests, and geotechnical recommendations for design of the
proposed roadway improvements. The report will be submitted electronically in pdf format for
review by Omni Means and the City of San Luis Obispo. The report will present a plan
showing the locations of the explorations, data obtained from the field- and laboratory-testing
programs, and geotechnical recommendations for design of the proposed roundabout and
pavement improvements. The report will include Yeh’s findings, opinions and
recommendations regarding:
Soil and groundwater conditions encountered;
Grading recommendations and construction considerations (remedial grading,
subgrade preparation and excavation);
Suggested materials specifications;
Pavement structural sections based on traffic indices (TI) provided to us by Omni
Means; and
Results of the Shallow Quick Infiltration tests.
Deliverables:
Draft & Final Geotechnical Report
2.3 Utility Coordination
Overhead and underground utilities currently exist in the Project area. Omni-Means shall be
responsible for assisting the City in the relocation arrangements of all utilities impacted by the
Project improvements. Omni-Means shall provide the following utility coordination and relocations
services.
2.3.1 Utility Mapping and "A” Letters
Omni-Means shall contact PG&E, AT&T, Charter, SoCal Gas and other affected utilities to
locate and map the existing utilities within the project boundaries. The letters will be
accompanied by a project location map clearly showing the limits of the project. Omni-Means
will update the project base mapping as required to include all utility information that is
received as a part of the notification process. It is assumed that Omni-Means will sign and
send the letters to each utility purveyor on behalf of the City.
Under this task, Omni-Means will coordinate with all utility purveyors to identify any new utility
needs.
It is also assumed that the utility companies will provide the base mapping free of charge,
however if there is a fee, it is assumed this will be bill directly to the City.
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2.3.2 Utility Coordination Meetings
Under this task, Omni-Means shall provide the affected utilities with a set of the preliminary
plans once completed (see Task 2.5.1 50% Plans and Estimate of this proposal) to allow for
their initial planning and to start their design of utility relocation. Omni-Means will coordinate
with all utility purveyors to identify any new utility needs and attend utility coordination
meetings as needed. For budgeting purposes, attendance of three one-hour meetings, was
assumed. PG&E will also be requested to either confirm the preliminary service point
location(s) shown on the 50% street lighting plan or provide a new service point location. The
subsequent 90% plan submittal (Task 2.5.2) will then be provided to the affected utility
companies and shall contain sufficient vertical and horizontal controls and Project’s proposed
improvement information necessary to allow for determination of relocation requirements,
where applicable. Subsequent plan submittals will also be provided to the affected utility
companies during the 100% (Final) design phase (Task 5.2.3).
2.3.3 Utility Conflict Maps and Relocation Letters
Omni-Means will prepare utility conflict maps for use by the City and the utility companies in
determining liability (cost share) of the utility relocations. One Conflict Map will be prepared
for each utility involvement. The maps will be sent to each utility along with the required
Relocation Letter. The Relocation letter will follow City format.
Omni-Means shall coordinate the relocation schedules of all affected utilities to assure timely
completion of the proposed relocations. The affected utility company will complete their
relocation plans with input from Omni-Means and utility relocations shall be incorporated into
the Project plans and construction schedule, when necessary. If it is necessary to perform
some of the utility relocations simultaneously with the project construction, coordination of the
phasing of utility relocations will be addressed in the Special Provisions and on the Project
Plans.
Deliverables:
Utility "A" letters
Conflict Maps
Relocation Letters
2.4 Drainage Study
Stormwater Control Plan for Post-Construction Requirements
As part of our effort in preparing this scope of services, Omni-Means has developed an initial
evaluation of the stormwater water quality treatment, runoff retention, peak flow
management, and documentation effort anticipated for this project. We have reviewed the
City's Stormwater Control Plan template (based on the RWQCB Post-Control Requirements
for projects on the Central Coast (Resolution No. R3-2013-0032) and the accompanying
exhibits for Watershed Management Zones (WMZs), Groundwater Basin Locations, and
Urban Sustainability Areas (USAs). Using the maps provided in the City's Stormwater Control
Plan template, the project site lies within WMZ 3, is not sited over a groundwater basin, and
lies outside of approved USAs.
Based on these factors, the project is anticipated to be subject to "Site Design & Runoff
Reduction" and "Water Quality Treatment" requirements. Although the project is likely to
exceed the 22,000 square feet of new or replaced impervious area, since the project doesn't
lie within WMZ 4,7, or 10 over a ground water basin, or in WMZ 1,2,5,6,8, or 9, the project
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does not trigger "Runoff Retention" or "Peak Management" requirements based on current
stormwater regulations.
Omni-Means will utilize the soils infiltration rate obtained in Task 2.2.2 and document the
feasibility of infiltrating runoff onsite. Should infiltration be infeasible, we will implement bio-
filtration treatment where feasible such as in roundabout landscape buffers and/or other
landscaped areas, or non-retention based treatment such as permeable concrete gutters
over permeable aggregate base with perforated pipe connected to underground storm drain
system.
Omni-Means will prepare a drainage study that evaluates existing and proposed drainage
patterns. Proposed changes to the storm drain system will be supported by calculations
including gutter spread depth, pipe flow capacity and headwater depth using the
requirements outlined in the City's Waterway Management Plan, Volume III: Drainage Design
Manual. In addition to peak flow (quantity) calculations, Omni-Means will document
compliance with the RWQCB MS4 General Permit in the drainage study.
Omni-Means has reviewed the FEMA Flood Insurance Rate Map for the project area and
confirmed the project lies adjacent to a Zone X area (0.2% annual chance of flood); therefore,
neither a Location Hydraulic Study nor a Summary Floodplain Encroachment will be required
for this project.
Maintenance Plan
Certain stormwater structural BMPs such as permeable pavements, drain inlet filters, etc.
require a Maintenance Plan be prepared and delivered to the City for use by its Public Works
Department. Omni-Means will prepare a Maintenance Plan meeting the City's requirements
for any permeable pavements or other structural BMPs utilized in the project design.
Deliverables:
Drainage Report
Stormwater Control Plan
Maintenance Plan
2.5 Final Design/ Bid Documents
2.5.1 80% Plans, Specifications and Estimate (PS&E)
2.5.1.1 80% Plans
50% plans consist of unchecked, substantially completed plans and reports. The
following plan sheets or information will be prepared:
Roundabout Plan Set (64 sheets est.):
Title Sheet (including utility contact information) (1)
General Notes (2)
Typical Cross Sections (3)
Demolition Plan (2)
Roundabout Layout Sheets (4)
Roadway Profiles (4)
Construction Details (8)
Contour Grading (2)
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Utility Plans (2)
Drainage Plan (2)
Drainage Profiles (2)
Drainage Details (3)
Erosion Control Plan and Details (3)
Construction Area Sign Plan (1)
Traffic Handling/Stage Construction Plans (4)
Pavement Delineation Plans (3)
Sign Plans, Details, and Quantities (5)
Planting Plans (5)
Irrigation Plans (5)
Street Lighting Plan Sheet and Details (3)
The plans will conform to the City sheet format and City standards. The roundabout
design will conform to FHWA and Caltrans standards. The plans will undergo a peer/QC
review prior to submittal to the City. It is assumed that temporary traffic signal plans will
not be required.
2.5.1.2 Estimate
Omni-Means will prepare an opinion of probable construction costs based upon the
80% plan details.
2.5.1.3 Draft Specifications
Draft specifications will be prepared in accordance with the City and Caltrans format,
including Federal Requirements and Technical Specifications based on the 2015
Standard Specifications.
Deliverables (80% PS&E):
2 sets full size plans
2 sets 11x17 plans
2 copies Engineer’s Estimate
2 copies draft specifications
City markups of preliminary roundabout evaluation
2 copies Omni-Means comment resolution table
Electronic submittal of plans, estimate (Excel), and draft specifications (Word)
2.5.2 100% Plans, Specifications and Estimate (PS&E)
2.5.3.1 100% Plans
Comments received on the 80% plan submittal will be incorporated into the
improvement plans. The 100% plans will be submitted to the City of San Luis Obispo for
review and comment.
The plans will undergo a peer/QC review prior to submittal to the City.
2.5.3.2 100% Estimate
The estimate prepared for the 80% plan submittal will be updated based on any
revisions from the 80% to 100% plans.
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2.5.3.3 100% Specifications
The specifications prepared for the 100% plan submittal will be updated based on any
revisions from the 80% to 100% plans.
2.5.3.4 Roadway Cross Sections
Omni-Means will prepare roadway cross sections at minimum 20-foot intervals for each
of the entrance, exit and circulatory roadways.
Deliverables (100% PS&E):
2 sets full size plans
2 sets 11x17 plans
2 copies Engineer’s Estimate
2 copies specifications
2 sets 11x17 roadway cross sections
City markups of 80% submittal
2 copies Omni-Means comment resolution table
Electronic submittal of plans, estimate (Excel), and specifications (Word)
2.5.4 Final Plans, Specifications and Estimate (PS&E)
2.5.4.1 Final Plans
Comments received on the 100% plan submittal will be incorporated into the
improvement plans. The Final plans will be submitted to the City for final approval.
The plans will undergo a peer/QC review prior to submittal to the City.
2.5.4.2 Final Estimate
Omni-Means will prepare an opinion of probable construction costs based upon the
100% plan details. A separate Bid Sheet, without estimated prices will also be prepared
and included in the Contract Bid documents.
2.5.4.3 Final Specifications
Comments received on the draft version of the Bid Document will be addressed and the
final document will be submitted to the City for final approval.
2.5.4.4 Final Roadway Cross Sections
Comments received on the draft roadway cross sections will be addressed and the final
document will be submitted to the City for final approval.
Deliverables (Final PS&E):
2 sets full size plans
1 full size cover sheet on mylar
2 sets 11x17 plans
2 copies Engineer’s Estimate
2 copies specifications
2 sets 11x17 roadway cross sections
City markups of 100% submittal
2 copies Omni-Means comment resolution table
Electronic version of plans, estimate (Excel), and specifications (Word)
PACKET PAGE 304
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Scope of Services
Tank Farm & Orcutt Roundabout Right-of-Way & Design Services I City of San Luis Obispo l January 29, 2018
P7859PRL002 l Page 22
Task 3 Right of Way
3.1 Land Net Surveys (Right of Way Mapping)
Existing right of way maps, subdivision maps and survey records will be researched by MBS to
establish the existing public right of way as well as the side lines of parcels adjacent to the project.
Existing monuments will be documented and included in the base mapping. Any new monuments
needed in order to acquire new right of way and establish new road right of way will be resolved
and included in the proposed mapping. As part of this work, property information such as
assessor's parcel number, owner name and street addresses will be compiled.
3.2 Right of Way and Easement Requirements
Initial right of way requirements will be identified during development of the preliminary roundabout
design completed in Task 2.1 and confirmed during Final Design in Subtask 2.5. As confirmed by
the City, all right of way activities shall be the responsibility of the developer and/or contractor. The
design should, however, show the necessary right of way in order to build. Under this task, Omni-
Means shall only prepare and provide preliminary right of way exhibits that identify the extent of
new right of way required to construct the project improvements. One set of exhibits will be
developed based on the preliminary design and one set of exhibits will be developed based on the
final design. Each set will be submitted both to the City and the developer for their information.
PACKET PAGE 305
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Project Schedule
Tank Farm & Orcutt Roundabout Right-of-Way & Design Services I City of San Luis Obispo l January 29, 2018
P7859PRL002 l Page 23
The following project schedule identifies an approximate nine (9) month process from notice to
proceed to final construction documents. As shown in the schedule, final construction
documents are provided and the project will ready to list (RTL) on October 29, 2018.
PACKET PAGE 306
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Cost Proposal Tank Farm & Orcutt Roundabout Right-of-Way & Design Services I City of San Luis Obispo l January 29, 2018 P7859PRL002 l Page 24 The following cost proposal represents a total base fee of $213,048.80 broken down by employee hours, billing rates and subconsultant fees for the tasks described in the Scope of Services. StaffRies Weiland Boyle Huffman Kehrer HooshialsadatVedula Robertson WunschelOmni-MeansProject TitlePIC PM QA/QCDesign EngineerDesign Engineer Design EngineerStaff EngineerTraffic EngineerLandscape ArchOffice Surveyor Mark-up Task Task DescriptionRate$220 $215 $218 $135 $145 $155 $105 $204 $188 $12810% Subtotal0$13,475$13,475.000.1 Project Management4 321652 $9,920$0.00 $0.00$9,9200.291221 $3,555$0.00 $0.00$3,5551 Preliminary Study (Existing Conditions)$23,197$44,042.001.1 Data Collection & Review244$500 10 $1,890$0.00 $0.00$1,8901.20 $20,257$0.00 $0.00 $41,1021.2.144$5,600$560.00 $6,160.001.2.20$4,900$490.00 $5,390.001.2.30$5,600$560.00 $6,160.001.2.481624$0.00 $0.001.2.5141217$0.00 $0.001.2.6224244 $7,900 54$2,850$285.00 $3,135.001.3 Site Investigation336 $1,050$0.00 $0.00$1,0502 Design$134,276$153,721.802.1$17,959$0.00 $0.00 $22,3592.1.18816$0.00 $0.002.1.22036$100 56$0.00 $0.002.1.362026$0.00 $0.002.1.444$4,000 $400.00 $4,400.002.1.5316423$0.00 $0.002.2$1,295$0.00 $0.00 $12,6012.2.1145$305$30.50 $335.502.2.20$5,773$577.30 $6,350.302.2.30$1,020$102.00 $1,122.002.2.444$3,180$318.00 $3,498.002.3$6,000$0.00 $0.00$6,0002.3.12810$0.00 $0.002.3.26612$0.00 $0.002.3.322426$0.00 $0.002.4284858 $8,950$0.00 $0.00$8,9502.50 $100,072$0.00 $0.00 $103,8122.5.16 10 110 7621654$1,000 472$3,400 $340 $3,740.002.5.2 100% PS&E4 6 40 169210$1,000 168$0$0.002.5.3 Final PS&E4 4 24 85210$1,000 102$0$0.003 Right of Way0$1,810$1,810.003.10$0.00 $0.003.224814 $1,810$0.00 $0.00$1,810Subtotal Base ProposalHours4 77 24 325 100 48 480 8 94 241184Dollars$880 $16,555 $5,232 $43,875 $14,500 $7,440 $50,400 $1,632 $17,672 $3,072 $11,500$172,758 $10,278.00 $18,950.00 $7,400.00 $3,662.80 $40,290.80$213,048.80$213,048.80Purchases & Direct CostsTotal HoursSubconsultantsSub-TotalYeh (Geotech)MBS Land Surveys (Survey)MTJ Engineering (Roundabout)Project Management, Meetings and Coordination Preliminary Landscape ConceptsProgress Meetings (6)Surveying, Potholing and Base Mapping Project Survey Control Aerial Topographic Mapping Supplemental Topographic Field Surveys Cad File Set-up and TIN Utility Mapping PotholingPreliminary Roundabout Evaluation (35% Design) Capacity Analysis Preliminary Roundabout Evaluation (35% Design) Utility Coordination Meetings (3) Utility Conflict Maps and Relocation LettersDrainage Study Quality Control/Expert Peer Review Technical MemorandumGeotechnical Evaluation and Reporting Project Initiation, Permitting & Pre-Exploration Exploration Laboratory TestingTask Sub-TotalTask TotalLand Net Surveys (Right of Way Mapping)Right of Way and Easement RequirementsFinal Design / Bid Documents 80% Plans, Specifications and Estimate (PS&E) Geotechnical Evaluation and ReportingUtility Coordination Utility Mapping and "A" LettersPACKET PAGE 30710
Appendix A
Transportation Improvement List, Cost Estimates, and Allocations
San Luis Obispo Capital Facilities Fee Nexus Analysis; EPS #161187
Description Estimate Information Regional Existing New Regional Existing New
CITYWIDE BASE
Intersection Improvements
Project #3 Broad & South-Santa Barbara Intersection
Improvements
Intersection Improvements Widen southbound approach to provide a 100' right-turn lane; OR
Improve the westbound approach to include two left-turn lanes and a
shared through/right turn lane.
Wallace estimates Project No. 20 $680,000 total with
$550k const, $130k Capital Support.
$680,000 $680,000 0.0% 0.0% 100.0% $0 $0 $680,000
Project #4 Orcutt & Tank Farm Intersection
Improvements
Intersection Improvements Near-Term: Minor realignment of the Tank Farm Road/Orcutt Road
intersection to correct the existing skewed alignment and addition of
a 200' southbound right-turn lane.
Long-Term: Install Roundabout.
Roundabout Cost based on similar Roundabout designs
and estimates at California @ Taft and Orcutt @
Righetti.
$1,700,000 $1,700,000 0.0% 0.0% 100.0% $0 $0 $1,700,000
Project #5 Broad & Tank Farm Intersection
Improvements
Intersection Improvements Establish time-of-day timing plans.
Add SB dual left-turn lane, NB dedicated right-turn lane and WB
dedicated right-turn lane. Augment bicycle facilities and improve
transit headways on Broad Street.
Wallace estimates Project No. 33 $1,490,000. $1,500,000 $1,500,000 15.0% 0.0% 85.0% $225,000 $0 $1,275,000
Project #6 Johnson & Orcutt Intersection Improvements Intersection Improvements Install roundabout. Wallace estimates Project No. 18 of $2,000,000 total
with $2,000,000 const no ROW.
$2,000,000 $2,000,000 25.0% 0.0% 75.0% $500,000 $0 $1,500,000
Project #7 Higuera & Tank Farm Intersection
Improvements
Intersection Improvements Add NB right-turn lane, WB dual right-turn lanes, dual SB lefts,&
median on Tank Farm between Higuera and Long.
Wallace estimates Project No. 35 of $1,650,000 total
with $1,650,000 const no ROW. Plus $350,000 for SB
Dual Lefts.
$2,000,000 $2,000,000 0.0% 0.0% 100.0% $0 $0 $2,000,000
Project #8 S. Broad Street Intersection Intersection Improvements Control Upgrades at 3 intersections. From S. Broad Street Corridor Plan with adjustments
(cost based upon Roundabout Control, Medians, and
ROW at $2.25 million each for two Intersections and
$500,000 for Bicycle Pedestrian Hybrid Crossing Signal
& Median and curb extensions at a third.
$5,000,000 $5,000,000 20.0% 0.0% 80.0% $1,000,000 $0 $4,000,000
Project #9 Misc. Intersection Control Upgrades Intersection Improvements 15 Intersections Control upgrades as identified in the GP Circ.
Element and EIR.
15 Intersections at average of $1.0 million each that
proposes mixture of signals, roundabout control,
ada/pedestrian enhancements to meet LOS
requirements.
$15,000,000 $15,000,000 0.0% 0.0% 100.0% $0 $0 $15,000,000
Project #10 Orcutt Rd/UPRR Grade Separation Intersection Improvements Grade Separation of Orcutt Road and Laurel Lane at the Union
Pacific Railroad including the relocation of Bullock Lane and
potential relocation of the Bullock Bridge.
Wallace estimates Project No. 41 of $20,000,000 does
not include ROW - one property still needs to be
acquired. Local Match only that could be used for prop
acquis if necessary.
$20,000,000 $16,000,000 $4,000,000 10.0% 0.0% 90.0% $400,000 $0 $3,600,000
Project #11 Prado Rd/Higuera & Prado Intersection
Improvements - Final Phase Dual LT's and
NB RT
Street Widening and
Intersection Improvements
Intersection Improvements: Add second westbound through lane.
Add second northbound left-turn lane. Add second eastbound
through lane.
Project cost estimated on Project #15 (see below) that
are 25% construction plans - forecast for future
conditions.
$2,500,000 $2,500,000 0.0% 0.0% 100.0%$0 $0 $2,500,000
Subtotal $50,380,000 $0 $16,000,000 $34,380,000 $2,125,000 $0 $32,255,000
Street Widening Improvements
Project #12 Higuera Widening: High St to Marsh St Street Widening Acquire property and widen to allow four travel lanes, center turn
lane, bike lanes, etc. & implement Downtown Plan concepts (See
Mid-Higuera Plan).
Wallace estimates Project No. 44 of $2,150,000 does
not include ROW - $1.760M in Const, $390k in const
support.
$2,150,000 $2,150,000 0.0% 75.3% 24.7% $0 $1,618,790 $531,210
Project #13 Higuera Widening: Madonna Rd to City
Limits
Street Widening Widen Higuera to 4 lanes, with a center turn lane, Class II bikeways
from Madonna to southern City Limits.
Wallace estimates Project No. 27 of $5,370,000 does
not include ROW - $4.4M in Const, $970k in const
support.
$5,400,000 $5,400,000 55.0% 0.0% 45.0% $2,970,000 $0 $2,430,000
Project #14 Tank Farm Road Widening Street Widening Widen Tank Farm Road as a Parkway Arterial with 2 lanes in each
direction, a center turn lane/landscaped median, Class II bike lanes,
sidewalks and Class I bike lanes from Horizon to Santa Fe &
Roundabout at Santa Fe.
Combination of Wallace estimates Project No. 51 of
$23,380,000 does not include ROW - $15.3M in Const,
$3.370k in const support. Adds to that the roundabout
and misc work at Sante Fe and Horizon Lane
intersections. $3,000,000 in direct dev contribution in for
adjacent development to pay for c/g/s and bike lanes
along frontage.
$22,000,000 $3,000,000 $19,000,000 30.0% 0.0% 70.0% $5,700,000 $0 $13,300,000
Project #15 Prado Rd Bridge Widening: West of Higuera
St and Higuera & Prado Intersection
Improvements (NB Dual LT)
Street Widening and
Intersection Improvements
Intersection Improvements: Add second westbound through lane.
Add second northbound left-turn lane. Add second eastbound
through lane.
See Wallace project No. 40 & Preliminary Cost
Estimates for Bridge. Assumes HBR program will pick up
to 60% (modified to excluse non eligible improvements).
$13,000,000 $7,800,000 $5,200,000 0.0% 0.0% 100.0% $0 $0 $5,200,000
Project #15F Prado Rd. Bridge W of Higuera Financing $3,821,495 $3,821,495 0.0% 0.0% 100.0%$0 $0 $3,821,495
Subtotal $46,371,495 $3,000,000 $7,800,000 $35,571,495 $8,670,000 $1,618,790 $25,282,706
Street Extension Improvements
Project #16a Santa Fe Road Extension North of Tank
Farm
Street Extension Realign and Extend Santa Fe Road as a Commercial Collector from
Tank Farm to Prado Road including construction of a new bridge at
Acacia Creek. (See AASP) Chevron responsible for 66%
($1,620,000) to reflect local access needs. New cost estimate
reduced by this amount.
See Wallace project No. 52. Roundabout cost in Wallace
estimate moved to TankFarm Road Widening Project
#14.
$1,080,000 $1,080,000 60.0% 0.0% 40.0% $648,000 $0 $432,000
Project #16b Santa Fe Road Extension South of Tank
Farm
Street Extension Realign and Extend Santa Fe Road as a Commercial Collector from
Hoover Avenue to Tank Farm including construction of a new bridge
at Acacia Creek. Chevron responsible for 50% to reflect local
access needs.
See Wallace project No. 52. Roundabout cost in Wallace
estimate moved to TankFarm Road Widening Project
#14.
$2,500,000 $2,500,000 60.0% 0.0% 40.0% $1,500,000 $0 $1,000,000
Project #17 Horizon Lane Extension South of Tank Farm Street Extension Construct new commercial collector Tank Farm to Buckley with
roundabout control at Tank farm.
1,300 LF at $775 per LF plus $2m for Roundabout. $3,000,000 $3,000,000 10.0% 0.0% 90.0% $300,000 $0 $2,700,000
Grant or
Other Sources
PFFP Cost
Estimate
Allocation - Citywide Allocation - Citywide
Project Number Name
Type
(e.g., Geographic Area of
Benefit)
New Cost
Estimate
Direct Development
Contribution
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