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Home My WebLink About06-19-2018 MinutesCouncil Minutes City Hall, 990 Palm Street, San Luis Obispo Tuesday, June 19, 2018 Regular Meeting of the City Council CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, June 19, 2018 at 5:30 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Aaron Gomez, Andy Pease, Dan Rivoire, Vice Mayor Carlyn Christianson, and Mayor Heidi Harmon. Council Members Absent: None City Staff Present: Derek Johnson, City Manager; Christine Dietrick, City Attorney; and Heather Goodwin, Deputy City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PUBLIC COMMENT ON CLOSED SESSION ITEMS None. ---End of Public Comment --- San Luis Obispo Page I San Luis Obispo City Council Minutes of June 19.2018 Paye 2 CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 Agency Negotiators: Monica Irons, Nickole Sutter, Rick Bolanos, Derek Johnson, Christine Dietrick Represented Employee Organizations: San Luis Obispo City Employee's Association (SLOCEA) San Luis Obispo Police Officer's Association (POA) San Luis Obispo Police Staff Officer's Association (SLOPSOA) International Association of Firefighters Local 3523 L Tnrepresented Employees: Unrepresented Management Employees Unrepresented Confidential Employees RECESSED AT 5:58 P.M. TO THE REGULAR MEETING OF TUESDAY, JUNE 19, 2018 TO BEGIN AT 6:00 P.M. San_Luis Obispo City Council Minutes of June 19, 2018 _ _ Page 3 CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, June 19, 2018 at 6:00 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Aaron Gomez, Andy Pease, Dan Rivoire, Vice Mayor Carlyn Christianson, and Mayor Heidi Harmon. Council Members Absent: None City Staff Present: Derek Johnson, City Manager; Christine Dietrick, City Attorney; and Heather Goodwin, Deputy City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Mayor Harmon asked to take a moment to remember why we stand to take this Pledge of Allegiance. Council Member Gomez led the Pledge of Allegiance. CITY ATTORNEY REPORT ON CLOSED SESSION City Attorney Dietrick stated that Council provided labor negotiations direction and there was no reportable action taken for Closed Session Item A. PRESENTATIONS PROCLAMATION - JUNETEENTH Mayor Harmon presented a Proclamation to Stephen Vines representing National Association for the Advancement of Colored People (NAACP), San Luis Obispo Branch, proclaiming every third Saturday of June as "Juneteenth Day." San Luis Obispo Cily Council Minutes of June 19 2018 Page 4 APPOINTMENTS 1. APPOINTMENT TO THE ACTIVE TRANSPORTATION COMMITTEE, PERSONNEL BOARD, AND CONSTRUCTION BOARD OF APPEALS Deputy City Clerk Goodwin presented the report. Public Comments: None End of Public Comments --- ACTION: MOTION BY COUNCIL MEMBER RIVOIRE, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0 1. Confirm the appointment of Paul Orton to the Active Transportation Committee, to Complete nn ij PXplrPd term through March 31, 2019, and 2. Confirm the appointment of Judy Groat to the Personnel Board, to complete an unexpired term through March 31, 2019; and 3. Waive Council Policy and Procedures Section 6.7.2.5 and appoint Denise Martinez to the Construction Board of Appeals, as the representative with a disability, to complete an unexpired term through March 31, 2022. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Sandra Rowley Garrett Otto ---End of Public Comment --- CONSENT AGENDA Mayor Harmon requested to pull Consent Item 10 from the Consent Agenda to be heard as a Business Item before Ilein 14. By consensus, the City Council agreed to hear Item 10 as a Business Item. Item 11 was pulled from the agenda at the request of the applicant. ACTION: MOTION BY COUNCIL MEMBER PEASE, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0 to approve Consent Calendar Items 2-9 and 12-13. 2. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. 3. NUNUTES OF MAY 22, 2018 AND JUNE 5.2418 CARRIED 5-0, to approve the Minutes of the City Council meetings of May 22, 2018 and June 5, 2018. San Luis Obispo City Council Minutes of June „19, 2018 _ Pam 4. UPDATE TO THE NACIMIENTO/WHALE ROCK EXCHANGE AGREEMENT CARRIED 5-0, to authorize the Mayor to execute an updated agreement with the County of San Luis Obispo for the exchange of water from the Nacimiento Project for water from Whale Rock Reservoir. 5. RESOLUTIONS SUPPORTING COUNTY OF SAN LUIS OBISPO GROUNDWATER BASIN MODIFICATIONS CARRIED 5-0, to: 1. Adopt Resolution No. 10906 (2018 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, Supporting San Luis Obispo County - Los Osos Valley Groundwater Basin Modification" for inclusion with the County of San Luis Obispo Basin Boundary Modification Request to Department of Water Resources. 2. Adopt Resolution No. 10907 (2018 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, Supporting San Luis Obispo County - Santa Maria Basin Groundwater Basin Modification" for inclusion with the County of San Luis Obispo Basin Boundary Modification Request to Department of Water Resources. 6. CENTRE FOR ORGANIZATION EFFECTIVENESS CONTRACT 2018-2019 CARRIED 5-0, to: 1. Authorize the City Manager to execute a five-year sole source agreement with the Center for Organization Effectiveness to continue a comprehensive employee and leadership development program for the City of San Luis Obispo. 2. Approve an amount not to exceed $138,550 in fiscal year 2018-19. 3. Authorize the City Manager to annually approve a contract amount as included in the annual budget appropriation. 7. LIEBERT CASSIDY WHITMORE CONTRACT, 2018-2019 CARRIED 5-0, 1. Authorize the City Manager to execute a contract with Liebert Cassidy Whitmore (LCW) to provide specialized employment and labor relations legal services to the City of San Luis Obispo for a term of five years. 2. Approve an amount not to exceed $84,800 in fiscal year 2018-19. 3. Authorize the City Manager to annually approve a contract amount as included in the annual budget appropriation. San Luis Obispo City Council Minutes of June I9, 2018 Page 6 8. AWARD CONTRACT FOR PARKING SECURITY GUARD SERVICES, SPECIFICATION NO. 91625 CARRIED 5-0, to: 1. Award a contract to In House Security Service, LLC. as approved by the City Council in an amount up to $88,000 for the provision of services as detailed in Specification Number 91625. 2. Approve the use of working capital to fund the additional annual cost of $40,000. 9. CAPITAL FACILITIES FEE PROGRAM (AB 1600) FEE TABLE MODIFICATION CARRIED 5-0, to adopt Resolution No. 10908 (2018 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, modifying the capital facilities fee program development impact fee tables as set forth in Resolution No. 10879 (2018 series)." 11. A PUBLIC HEARING TO ADD PROPERTIES TO THE MASTER LIST OF HISTORIC RESOURCES AND TO THE CONTRIBUTING PROPERTIES LIST OF HISTORIC RESOURCES This item was pulled from agenda at the request of the applicant. 12. EMERGENCY SERVICES AGREEMENT WITH CALIFORNIA POLYTECHNIC STATE UNIVERSITY CAL POLY) Public Comment Lydia Mourenza --end of public comment — CARRIED 5-0, to authorize the Mayor to execute an Amendment to the Agreement with California Polytechnic State University (Cal Poly) in a form subject to the approval of the City Attorney, approving a three-month cxtcnsion (July 1, 2018 until Scptcmbcr 30, 2018) to the existing agreement for emergency response services. 13. STATE ADVOCACY SERVICES FOR THE WATER RESOURCE RECOVERY FACILITY PROJECT — CONTRACT AMENDMENT CARRIED 5-0, to amend the existing contract with Balance Public Relations, Inc. and approve $40,000 to continue advocacy services for the Water Resource Recovery Facility project and other applicable City projects. San Luis Obispo Ci!y Council Minutes of lune 19 2018 Page 7 PUBLIC HEARING ITEMS AND BUSINESS ITEMS 10. ROADWAY SEALING AND LAUREL LANE COMPLETE STREETS 2018 PROJECT, SPECIFICATION NO. 91630 Public Works Director Grigsby, Public Works Deputy Director Bochum, and Transportation Manager Hudson provided an in-depth staff report and responded to Council questions. Public Comments: Dennis Law Myron Amerine Genevieve Czech Garretto Otto, representing Bike SLO County and as a resident Lea Brooks Sandra Rowley ---End of Public Comment --- ACTION: MOTION BY VICE MAYOR CHRISTIANSON, SECOND BY COUNCIL MEMBER RIVOIRE, CARRIED 5-0 to: 1. Award a contract to VSS International, Inc. in the amount of $2,493,000 for the Roadway Sealing, and bulb -outs at the intersection of Laurel & Southwood and Laurel & August, and buffered Class II bike lanes. 2. Approve budget transfers in the amount of $ 2,303,620.15 as outlined in the staff report. 3. Appropriate $793,100 of funding for the project subject to the approval of the 2018-19 Financial Plan Supplement. 14. PUBLIC HEARING - 2018-19 WATER RATE STRUCTURE AND RATE A nnPTTnN Utilities Director Mattingly and Utilities Project Manager Metz provided an in-depth staff report and responded to Council questions. Public Comments: Roger Robinson Les Beck Leslie Halls ---End of Public Comment Deputy City Clerk Goodwin reported a total of 582 written protests on the water rate structure and 618 written protests on the water rate that were validated in advance of the public hearing. In addition, the City received at the public hearing five protests on the Water Rate Structure and eight protests on the Water Rate that have not been validated. Based on the percentage needed, this does not constitute a legally sufficient protest for the Water Rate Structure or on the Water Rate. San Luis Obispo City Council Minutes of June 19 2018 Pae 8 ACTION: MOTION BY COUNCIL MEMBER RIVOIRE, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0 to: 1. Receive and file the Comprehensive Water & Wastewater Rate Study, May 2018. 2. Adopt Resolution No. 10909 (2018 Series) entitled "A Resolution of the Council of the City of San Luis Obispo, California, Establishing the Water Rate Structure and Water Service Rates for Fiscal Year 2018-19" provided there is no majority protest against the proposed water rate structure or water rates. 15. PUBLIC HEARING - 2018-19 SEWER RATE STRUCTURE AND RATE ADOPTION Utilities Director Mattingly, Utilities Deputy Director Hix and Utilities Project Manager Metz provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment --- Deputy City Clerk Goodwin reported a total of 588 written protests on the sewer rate structure and 621 written protests on the sewer rate that were validated in advance of the public hearing. In addition, the City received at the public hearing five protests on the Sewer Rate Structure and five protests on the Sewer Rate that have not been validated. Based on the percentage needed, this does not constitute a legally sufficient protest for the Sewer Rate Structure or on the Sewer Rate. ACTION: MOTION BY COUNCIL MEMBER RIVOIRE, SECOND BY COUNCIL MEMBER PEASE, CARRIED 5-0 to: 1. Receive and file the Comprehensive Water & Wastewater Rate Study, May 2018. 2. Adopt Resolution No. 10910 (2018 Series) entitled "A Resolution of the Council of the City of San Luis Obispo, California, Establishing the Sewer Rate Structure and Sewer Rates for Fiscal Year 2018-19" provided there is no majority protest against the sewer rate structure or sewer rates. 16. PUBLIC HEARING - APPROVING THE 2017-19 FINANCIAL PLAN SUPPLEMENT, ADOPTING THE 2018-19 BUDGET AND AMENDING THE FUND BALANCE AND RESERVE POLICIES City Manager Johnson, Interim Finance Director Elke, Public Works Director Grigsby, and Budget Manager Ferreira, Utilities Director, Public Works Deputy Director Bochum provided an in-depth staff report and responded to Council questions. Public Comments: None San Luis Obis o City Council Minutes of June 19 2018 Pae 9 ---End of Public Comment --- ACTION: MOTION BY COUNCIL MEMBER RIVOIRE, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0 to: 1. Adopt Resolution No. 10911 (2018 Series) entitled, "A Resolution of the City Council of the City of San Luis Obispo, California, adopting the appropriations limit for 2018-19" establishing the City's appropriation limit for 2018-19 in compliance with Article XIII B of the State Constitution, Gann Spending Limitation Initiative; and 2. Adopt Resolution No. 10912 (2018 Series) entitled, A Resolution of the City Council of the City of San Luis Obispo, California, approving the 2017-19 Financial Plan Supplement, adopting the 2018-19 budget, and amending the Fund Balance and Reserve Policies." COUNCIL COMMUNICATIONS AND LIAISON REPORTS Mayor Harmon announced that she will be attending the SLO County Civility Promise event on Thursday, June 21St at 2 pm at the SLO City/County Library. Council Member Gomez reported attending a food waste meeting hosted by Cal Poly students. Mayor Harmon indicated she attended a Drug Court Graduation held at the County of San Luis Obispo. ADJOURNMENT The meeting was adjourned at 8:18 p.m. The Regular City Council Meeting for Tuesday, July 3, 2018 has been cancelled. The next Rescheduled Regular City Council Meeting will be held Tuesday, July 10, 2018 at 5:30 p.m. and 6:00 p.m. in the Council Hearing Room and Council Chamber, 990 Palm Street, San Luis Obispo, California. �it�S�U rc�/w Heather Goodwin Deputy City Clerk APPROVED BY COUNCIL: 07/10/2018