HomeMy WebLinkAbout07-13-2018 Records Destruction List - FinanceMEMORANDUM
DATE 7/13/18
TO: Department Head
City Attorney
FROM: Dept. Records Coordinator
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted Resolution No. 9174 establishing a Records Retention Policy
and Schedule. In accordance with that policy and schedule, certain records have been identified as
eligible for destruction. A listing of those records and relevant sections from the records retention
schedule are attached.
1 b o x of records, physical copies of quarterly payroll charges for V and 2nd Quarter 2014, e l e c t r o n i c
records of payroll charges from 2004 -June 30, 2014exceeding the retention
requirements and, as such, are being prepared for destruction. The method of destruction will be via
shredding for physical copies and deletion for electronic copies.
Please sign below indicating your approval for the destruction of the attached listing of records.
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epartment Head /Wia L City AtteomeyZL----�..
CERTIFICATE OF DESTRUCTION
I, Michael Reniere, do hereby certify that the records listed on the attached were properly
disposed of on 7/17/18.
Original: City Clerk's Office
Copy: Department
Attachments:
1. List of records to be destroyed
2. Relevant sections of the records retention schedule
Paper copies of Quarterly Salary Information 111 and 2nd Qtr 2014
Paper copies of Unemployment Insurance Report 1St and 2nd Qtr 2014
Paper copies of DE9 1St and 2nd Qtr 2014 for Accts. 94401445 & 80098510
Salary and Deduction Data 1" and 2nd Qtr 2014
Electronic copies of Quarterly Salary information 2004- June 30, 2014
Electronic copies of Salary and Deduction Information 2004- June 30, 2014
Electronic copies of DE9 2003 -June 30, 2014
Electronic copies of DE6 2011-2012
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