HomeMy WebLinkAbout05-09-2018 PCC Minutes
Minutes – Promotional Coordinating Committee Meeting of May 9, 2018 Page 1
Minutes
PROMOTIONAL COORDINATING COMMITTEE
Wednesday, May 9, 2018
Regular Meeting of the Promotional Coordinating Committee
CALL TO ORDER
A Regular Meeting of the Promotional Coordinating Committee was called to order on
Wednesday, May 9, 2018 at 5:32 p.m. in the Council Hearing Room, located at 990 Palm Street,
San Luis Obispo, California, by Chair Zoya Dixon.
ROLL CALL
Present: Committee Members Diana Cozzi, Matthew Wilkins (arrived at 5:36 pm), Melissa
Godsey (arrived at 5:34 pm), Dana Matteson, John Thomas, Vice Chair Daniel Levi
and Chair Zoya Dixon
Absent: None
Staff: Tourism Manager Molly Cano and Recording Secretary Teresa Purrington.
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
Dusty Colyer-Worth, Visitor Center Manager
CONSENT AGENDA
ACTION: MOTION BY VICE CHAIR LEVI, SECOND BY COMMITTEE MEMBER
THOMAS, CARRIED 5-0-2 (MEMBERS GODSEY AND WILKINS ABSENT) to approve the
Consent Agenda items C1 to C7.
C.1 Minutes of the Meeting on April 11, 2018
C.2 2017-18 Community Promotions Budget Report
C.3 Public Relations Report
C.4 Grants-in-Aid Support Report
C.5 Visitors Center Report
C.6 SLO Happenings Promotions Report
Minutes – Promotional Coordinating Committee Meeting of May 9, 2018 Page 2
C.7 Transit Occupancy Tax (TOT) Report
PRESENTATIONS
1. SLO Chamber of Commerce Quarterly Report
Molly Kern Director of Communication for the Chamber of Commerce provided an
overview of events and program for the last quarter.
Public Comments:
None.
---End of Public Comments---
No action was taken on this item.
BUSINESS ITEMS
1. SHOWCASE OF THE CITIES
As recommended by the project taskforce, Ariel Shannon, Bluebird Salon provided a
presentation of her proposal for her project titled, “Come Fly With Me Over San Luis
Obispo” for Showcase of the Cities display representing San Luis Obispo and the California
Mid State Fair.
Public Comments:
None.
---End of Public Comments---
ACTION: MOTION BY COMMITTEE MEMBER COZZI, SECOND BY
COMMITTEE MEMBER MATTESON, CARRIED (7-0) to approve the project and funding.
Committee Member Cozzi suggested to possibly add Cal Poly to the display.
2. 2018-19 SLO HAPPENINGS PROGRAM PROPOSALS
Chelsea Hardin, and Brittany Garcia, Matchfire representatives presented a proposal for the
merging of SLO Happenings into ShareSLO including the development of a calendar of events
for sanluisobispovacations.com in partnership with the Tourism Business Improvement
District (TBID).
Minutes – Promotional Coordinating Committee Meeting of May 9, 2018 Page 3
Public Comments:
None.
---End of Public Comments---
ACTION: MOTION BY COMMITTEE MEMBER WILKINS SECOND BY
COMMITTEE MEMBER MATTESON CARRIED (7-0) to approve the project and funding
OF $19,300.
3. CONTRACTOR & PARTNERSHIP FUNDING RECOMMENDATIONS
Tourism Manager Molly Cano provided an overview of the proposals submitted from SLO
Chamber of Commerce.
Public Comments:
None.
---End of Public Comments---
ACTION: MOTION BY COMMITTEE MEMBER COZZI, SECOND BY
COMMITTEE MEMBER GODSEY CARRIED (7-0) to approve the 2018-19 partnership
agreements with the Chamber as presented including GIA support at $30,000 and the
production of the tear-off maps at $9,000.
4. 2018-19 BUDGET ALLOCATIONS
The committee established the final recommended budget allocations for the 2018-19
Community Promotions budget for recommendation to the City Council.
Public Comments:
None.
---End of Public Comments---
ACTION: MOTION BY COMMITTEE MEMBER COZZI, SECOND BY
COMMITTEE MEMBER GODSEY CARRIED (7-0) to approve the budget allocations for
FY 2018-19 reallocating $10,700 from SLO Happenings Program to $10,000 Strategic
Initiatives and $700 General Contract Services.
Minutes – Promotional Coordinating Committee Meeting of May 9, 2018 Page 4
5. 2018-19 GRANTS-IN-AID – PRELIMINARY RECOMMENDATION
The Grants-in-Aid Subcommittee presented the preliminary 2018-19 funding
recommendations.
Public Comments:
None.
---End of Public Comments---
No action was taken on this item
6. 2018-19 ANNUAL EVENT PROMOTION APPLICATION
The committee approved the 2018-19 Annual Event Promotion Application and timeline and
directed staff to release the application.
Public Comments:
None.
---End of Public Comments---
ACTION: MOTION BY COMMITTEE MEMBER LEVI SECOND BY COMMITTEE
MEMBER MATTESON CARRIED (7-0) to approve the events application and timeline.
By consensus the Committee selected Committee Member Wilkins, Vice Chair Levi and
Committee Member Matteson, and Committee Member Thomas as an alternate to serve on
the subcommittee to review the event applications. The amount to be used for funding is up
to $25,000.
PCC LIAISON REPORTS AND COMMUNICATION
1. Grants In Aid (GIA) Update
Flavor SLO update.
2. TBID Board Report
Committee Member Wilkins provided a report on the TBID Board meeting.
Minutes – Promotional Coordinating Committee Meeting of May 9, 2018 Page 5
3. Tourism Program Update
Tourism Manager Cano provided a Tourism Program Update.
ADJOURNMENT
The meeting was adjourned at 7:07 p.m. The next regular meeting of the Promotional Coordinating
Committee is scheduled for Wednesday, June 13, 2018 at 5:30 p.m., in the Council Hearing Room,
990 Palm Street, San Luis Obispo, California.
APPROVED BY THE PROMOTIONAL COORDINATING COMMITTEE: 06/13/2018