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Home My WebLink About08-21-2018 ITEM 13- CALIFORNIA OFFICE OF EMERGENCY SERVICES HAZARD MITIGATION GRANT APPLICATION Meeting Date: 8/21/2018 FROM: Carrie Mattingly, Utilities Director Prepared By: Aaron Floyd, Deputy Director Utilities - Water SUBJECT: CALOES HAZARD MITIGATION GRANT APPLICATION RECOMMENDATIONS 1. Authorize staff to prepare and submit a grant application to the State of California Office of Emergency Services (CalOES) Hazard Mitigation Grant Program. 2. Adopt a resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing application to the State of California Office of Emergenc y Services Hazard Mitigation Grant Program” (Attachment A). 3. Approve the use of $255,000 from Water Fund unreserved working capital for local fund ing match of 25 percent of the total project cost. 4. Authorize the City Manager, or designee, to execute requir ed grant application documentation. BACKGROUND A result of a Presidential Disaster Declaration, FEMA’s Hazard Mitigation Grant Program funds plans and projects that reduce the effects of future natural disasters. In California, these funds are administered by the CalOES Hazard Mitigation Grant Program Unit. Eligible applicants include state agencies, local governments, special districts, and some private non-profits. On July 2, 2018, staff prepared a Notice of Intent (NOI) through the CalOES Hazard Mitigation Grant Program (HMGP). The program aims to reduce loss of life and property by lessening the impact of disasters, with an emphasis on mitigation before the next disaster to reduce human and financial consequences later. On July 20, 2018 staff received confirmation from the Governor’s Office of Emergency Services that the City’s NOI for the Water and Wastewater System Standby Generator Improvements project had been reviewed and determined to represent an eligible HGMP activity. After further discus sion with CalOES staff, and due to the timing of the Water Resource Recovery Facility (WRRF) Upgrade Project construction, it is highly unlikely the City would be eligible for this portion of the grant opportunity. However, staff is prepared to pursue grant funding for the Water System Standby Generator Improvements, as described in more detail below. Water Treatment Plant, Transfer Pump Station Packet Pg. 435 Item 13 DISCUSSION The City seeks to improve water system reliability by installing a new, permanent 300-kW standby generator and supporting infrastructure at the City’s Water Treatment Plant (WTP). The Water System Standby Generator Improvements project would provide power to the Transfer Pump Station (TPS) in the event of a power outage, which will reduce the following risks: 1. Insufficient water supply in the City’s high-pressure zone during an extended power outage (greater than two to three days, depending on seasonal water demand). 2. Insufficient fire protection during a power outage. 3. Health and safety impacts during power outage caused by insufficient water distribution system pressure. The WTP standby generator would be a 300-kW, permanent standby generator installed on the north-west side of the existing TPS building. The generator will be connected to the TPS’s motor control center and capable of powering all four pumps. The project will include an automatic transfer switch and supporting electrical infrastructure to integrate the new generator into the existing electrical distribution system and into the supervisory control and data acquisition (SCADA) system for monitoring. The generator was sized based on analysis performed by Southland Energy, as documented in the Preliminary Energy Assessment Report for the Water Energy Efficiency Project. The generator would be implemented with the larger Water Energy Efficiency Project which is in the design phase. The construction schedule is in development but it is expected to take less than 36 months. The CalOES Hazard Mitigation Grant Program application process is comprehensive and will require a detailed descript ion and cost breakdown for the Water System Standby Generator Improvements project. The application for this funding opportunity is due to CalOES by September 4, 2018. ENVIRONMENTAL REVIEW A grant application is not a “project” as defined under CEQA. The Water System Standby Generator project is categorically exempt from the California Environmental Quality Act pursuant to CEQA Guidelines, Section 15301 (Existing Facilities). FISCAL IMPACT As shown in Table 1, the local match portion for these grants w ould total $255,000. Funding is available in the Water Fund unreserved working capital, which has a current balance of $7,707,236. Packet Pg. 436 Item 13 Table 1: CalOES Hazard Mitigation Grant Opportunities Project Name Grant Amount Local Match Water System Standby Generato r Improvements $765,000 $255,000 ALTERNATIVE Deny the authorization to prepare and submit the grant application to CalOES . The Council may decide not to authorize staff to submit the grant application. Staff does not recommend this option, as there is a favorable likelihood that the City will secure this grant. Attachments: a - CalOES Grant Resolution Packet Pg. 437 Item 13 RESOLUTION NO. _____ (2018 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, AUTHORIZING APPLICATION TO THE STATE OF CALIFORNIA OFFICE OF EMERGENCY SERVICES HAZARD MITIGATION GRANT PROGRAM WHEREAS, on July 2, 2018 the City of San Luis Obispo prepared a Notice of Interest through the California Governor's Office of Emergency Services Hazard Mitigation Grant Program (HMGP); and WHEREAS, the California Governor's Office of Emergency Services Hazard Mitigation Grant Program (HMGP) aims to reduce loss of life and property by lessening the impact of disasters, with an emphasis on mitigation before the next disaster to reduce human and financial consequences later; and WHEREAS, on July 20, 2018 staff received confirmation from the California Governor's Office of Emergency Services that the City’s Notice of Interest had been reviewed and determined to represent an eligible HGMP activity; and WHEREAS; the City seeks to improve water system reliability by installing a new, permanent standby generator and supporting infrastructure at the City’s Water Treatment Plant to power the Transfer Pump Station in the event of a power outage. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. The Director of Utilities, or Deputy Director Utilities – Water, is hereby authorized to execute for and on behalf of the City of San Luis Obispo, a public entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Service. SECTION 2. This is a Grant specific resolution and is effective for only #DR-4434-0507 (Water and Wastewater System Standby Generator Improvements). Packet Pg. 438 Item 13 SECTION 3. Environmental Review. The City Council hereby determines that a grant application is not a “project” as defined under CEQA. The Water System Standby Generator project is categorically exempt from environmental review per CEQA Guidelines, Section 15301 (Existing Facilities). Upon motion of _______________________, seconded by _______________________, and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this _____ day of _____________________ 2018. ____________________________________ Mayor Heidi Harmon ATTEST: ____________________________________ Teresa Purrington City Clerk APPROVED AS TO FORM: _____________________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo , California, this ______ day of ______________, _________. ____________________________________ Teresa Purrington City Clerk Packet Pg. 439 Item 13 Page intentionally left blank. Packet Pg. 440 Item 13