HomeMy WebLinkAbout08-22-2018 Records Conversion - FinanceMEMORANDUM
DATE: August 22, 2018
TO: Brigitte Elke, Interim Finance Director
J Christine Dietrick, City Attorney
FROM: Marjorie Hernandez, Supervising Accounting Assistant, Finance Department
SUBJECT: CONVERSION OF HARD COPIES TO ELECTRONIC FILES
In accordance with the City's Records Retention Policy, certain records have been identified as
being eligible for conversion from hard copy to electronic copy and will be maintained with a
trusted system as described in the Secretary of State Guidelines for Trustworthy Electronic
Document or Records Preservation Standards. Hard copy records will be destroyed by confidential
shredding.
Please sign below indicating that the record titles are appropriate for electronic retention and the
retention system meets the requirements of the records retention policy.
IV
ity Attorney City Clerk
Record Titles to be eligible for electronic retention:
Business License and Tax Customer Files for Fiscal Year 2017-2018
Attachment:
Relevant section of the records retention schedule
T
C
ID
(D
N
CD
a
n
y
K
O
'91
a
z
r
c
O
00
O
M
m
0
O
v
m
m
z
0
z
,
V^/
♦ /
2
m
v
c
r
m