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Home My WebLink About08-22-2018 Records Destruction List - City ClerkOffice of the City Clerk 990 Palm Street, San Luis Obispo, CA 93401-3218 805.781,7100 slocity.org MEMORANDUM DATE: August 22, 2018 TO: Greg Hermann, Deputy City Manager J. Christine Dietrick, City Attorney FROM: Alexis Sheffield SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series). In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of those records is as follows: 1 box of records exceeding the retention requirements and, as such, are being prepared for destruction. The method of destruction will be confidential shredding. Please sigj below indicating that the record titles are appropriate for destruction and meets the requirements of the records re ration policy. Greg [ lelann, Deputy City Manager J. Christine Dietrick, City Attorney CERTIFICATE OF DESTRUCTION I, Teresa Purrington, do hereby certify that the records listed on the attached were properly disposed of on 6 1f eresa Purrington, City fe Attachments: 1. List of record to be destroyed 2. Relevant sections of the records retention schedule Original: City Clerk's Office Dept/Div or Category Icreation Year Expiration Year Destruction Year IDescription CODE BOX 1 City Clerk to be sorted 700 2002 2003 2008 Agreement for treasury, accounting, and investment services between the city of SLO and the central coast cities self insurance fund CU + SAE 700 2009 2010 2015 agreement between city of slo and central coast assistive tech center of united cerebral palsy of SLO CU + SAE 700 2003 2005 2010 agreement between SLO and the SLO chamber of commerce concierge CU + SAE 700 2010 2011 2016 agreement between SLO and the SLO chamber of commerce econ dev CU + SAE 700 2010 2011 2016 agreement between SLO and the SLO chamber of commerce hotel kiosk CU + SAE 700 2010 2011 2016 agreement between SLO and the SLO chamber of commerce public relations CU + SAE 700 2010 2011 2016 agreement between SLO and the SLO chamber of commerce visitor elec CU + SAE 700 2010 2011 2016 agreement between SLO and the SLO chamber of commerce visitor tourist info CU + SAE 700 2008 2009 2014 agreement between CR of SLO and central coast writers' conference CU + SAE 700 2003 2004 2009 agreement between city of slo and central coast veterans memorial museum CU + SAE 700 2009 2009 2014 agreement between city of slo and CASA CU + SAE 700 2009 2009 2014 _ a reement between city of SLO and Casa Solana CU + SAE 700 2011 2011 20161 agreement between city of SLO and Doug Carscaden CU + SAE 700 2010 2010 2015 agreement between t of SLO and Howard Carroll CU + SAE 700 2012 2012 20171 agreement between Wy of SLO and Rosatyn Carroll CU + SAE 700 2008 2008 2013 agreeement between city of SLO and Camp Fire USA Central Coast Council ICU + SAE 700 2001 2001 2G05 agreement between City of SLO and Dept. of Transportation ICU + SAE 700 1992 1993 2002 agreement between city of SLO and intermodal transfer center feasibility study ICU + SAE 700 1993 1993 1998 agreement between city of SLO and Dept. of Transportation CU + SAE 700 2010 2010 2015 agreement between city of SLO and Dept. of Transportation CU + SAE 700 2006 2007 2012 ""and Dept. of Transportation CU+SAE 700 1993 1993 1998 "" and Dept. of Transportation CU + SAE 700 2004 2007 2012"" and California West, Inc. CU+SAE 700 1999 1999 2004 "" and California Dept. of Fish and Game CU + SAE 700 2001 2004 2009 " " and California Code Check CU + SAE 700 1993 2007 2012 " " and Cal Poly CU + SAE 700 1993 2012 2017 " " and Cal Poly CU + SAE 700 1983 2009 2014 " " and Cal Poly CU + SAE 700 2002 2003 200811, " and Central Coast Performing Arts Center Cal Poly CU + SAE 700 2004 2004 2004 " ". ASI Cuesta and ASI Cal Poly CU + SAE 700 2011 2013 2018 Agreement between City of SLO and CalPERS CU + SAE 700 1999 2001 2006 " " and Ercole C. Brughelli and Naomi Bru helli CU + SAE 700 2006 2007 2012 and Broad Street Partners, L.P. CU + SAE 700 2006 2007 2012 "" and Bowden Ranch, L.P. CU + SAE 700 1999 1999 2004 " " and Book Publishing Company CU + SAE 700 700 700 700 700 700 700 2005 1992 2004 2009 2006 2001 2005 2005 1996 2004 2010 2007 2006 2008 2010 2001 2009 2015 2012 2011 2013 " " and Blazing Blenders " " and Black and Veatch Consultants " " and Bradley and Sara Bilsten and Big Brothers Big Sisters and Big Brothers Big Sisters and Ben man and Henigar " " and Barnett Cox and Associates CU + SAE CU + SAE CU + SAE CU + SAE CU + SAE CU + SAE CU + SAE 700 700 2006 2008 2007 2009 2012 2014 " " and Barnett, Cox and Associates and San Luis Obispo ALPHA, Inc. CU + SAE CU+SAE 700 2003 2013 2018 " " and SLO County Air Pollution Control District re: Flash Pass CU + SAE 700 2008 2009 2014 " " and SLO County Aids Support Network Homeless Prevention CU + SAE 7001 2008 2009 2014 " " and SLO County Aids Support Network Hep C CU + SAE 7001 2007 2008 2013 " " and AEG Cycling CU + 5AE 7001 20051 20081 2013 " " and California Association of Realtors CU + 5AE 700 2008 2009 2014 " " and Casa Solana CU + 5AE 700 2008 2013 2018 " " and Cal Poly re: emergency fire services CU + 5AE 700 2009 2009 2014 ImageFlow Lite Report -Legislative History, Agreement File Lists CU + 5AE 700 2008 2010 2015 " " and SLO County Air Pollution Control District re: Madonna MOU CU + 5AE 700 2006 2007 2012 " " and Red Cross SLO County CU + 5AE 700 2005 2010 2015 " " and Atmospheres re: garbage containers CU + 5AE 700 20001 20121 2017 " " and Carroll Exemp Trust CU + 5AE 700 19911 19921 1997 Calif. Mens Colony CU + 5AE CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated