HomeMy WebLinkAboutItem 3 - PC - 2019-2021 Financial Plan GoalsPLANNING COMMISSION AGENDA REPORT
SUBJECT: 2019 – 2021 Planning Commission Goal-Setting and the Financial Plan/ Budget Process.
Review 2017 - 2019 Planning Commission goals, take public testimony, and identify Commission goals and work program items for the 2019 – 2021 Financial Plan.
PROJECT ADDRESS: N/A BY: Xzandrea Fowler, Deputy Director Doug Davidson, Deputy Director
1.0 DISCUSSION
Bi-annually the City adopts a budget and financial plan. To prepare for the budget process, all
City departments and advisory bodies are asked to identify their goals and major work programs
for the next two years. The City Council then uses this information, along with public comment
and other input, to set community priorities and to allocate resources to accomplish Major City
Goals and Other Important Objectives.
Input from City’s advisory bodies is specifically solicited, because the advisory body members are
recognized as representatives of the community, that are committed to the long-term best
interest of the City and its residents. Advisory body members are in tune with the “pulse” of the
community in terms of their specific area of interest. Other key points as we embark on this goal-
setting process are:
1.The Council is seeking advisory body input focused on the purview are of the advisory
body and is also interested in input on other issues that are important to the community.
2.Advisory body input is highly valued by the Council and City staff.
3.Goals can include completing projects from a previous work program.
4.Identifying priorities implies recommending fewer rather than more goals to the Council.
Advisory bodies are encouraged to only recommend activities that can reasonably be
accomplished during a two-year financial plan cycle.
Objective
This is a public process and citizens participation is welcomed. The results of this process are
twofold: 1) a list of Planning Commission goals and implementation programs or projects; and 2)
a letter from the Planning Commission Chair to the City Council outlining recommended goals
and programs, and if necessary, requesting resources for specific activities (staff will prepare the
letter for the Chair’s signature).
2.0 GOAL-SETTING
Current Recommended Goals: 2017- 2019
The City last revised its goals and work program starting in October 2016 in connection with the
preparation of the 2017-2019 Financial Plan and budget cycle. Provided below are the goals that
the Planning Commission recommended during the 2017-2019 budget cycle:
Meeting Date: September 26, 2018
Item Number: 3
Packet Page 161
2019 – 2021 Financial Plan Goal Setting and Budget Process
Planning Commission Report – September 26, 2018
Page 2
1. Housing: Increase Affordable and Workforce Housing; Address Homelessness
Emphasize affordable housing programs, encourage a non-traditional housing mix which
facilitates development of workforce housing cost control through the use of, for
example, Development Agreements, accessory and junior accessory dwelling units, and
identify non-traditional partnerships for financing workforce housing and homeless
shelters.
2. Land Use: Focus on LUCE Identified Special Focus Areas and Specific Plan Areas
Implement the Land Use Element by conducting an update of the Zoning Regulations with
priority given to the LUCE-identified Special Focus Areas 1-15 (Land Use Element page
183) and Specific Plan Areas. Implement the Downtown Concept Plan and Mission Plaza
Master Plan.
3. Energy Efficiency in City Built Environment: Implement the Climate Action Plan with
emphasis on improving residential energy efficiency in existing, older housing stock and
sustainability by incentivizing solar, alternative fuels, and other energy sources into the
City’s built environment.
4. Infill Development and Multi-Modal Circulation: Implement the Circulation Element and
the City’s Multi-Modal objectives with emphasis on parking in neighborhoods to
encourage in-fill development and non-automobile alternatives by rebalancing,
innovation, pricing, guidance, and parking structures. Support non-auto related
transportation alternatives in plan and project approvals and program implementation.
Future Recommended Goals: 2019 – 2021
As the City begins the 2019 - 2021 financial planning and budget cycle, the Planning Commission
has the opportunity to review their current goals, update them as necessary, and identify any
new goals, programs and/or projects.
Goal Setting Process
Staff will present a brief slide show that overviews the City’s budget process and the role of the
advisory bodies in it. The Commission should then review their 2017-2019 goals, followed by
discussion and consideration of recommended goals, programs and project to be included in the
2019-2021 Financial Plan. Typically, during goal setting sessions the Planning Commission has
followed the steps below.
Goal-Setting Steps:
1. Review and understand goal-setting and City Financial Plan/Budget Process;
2. Evaluate previous goals and work programs. Determine which goals and programs were
accomplished and can be deleted, or which ones are no longer needed;
3. Determine which goals and/or programs have not been completed and should be carried
forward;
Packet Page 162
2019 – 2021 Financial Plan Goal Setting and Budget Process
Planning Commission Report – September 26, 2018
Page 3
4. Identify new goals and programs for possible inclusion in the work programs;
5. Prioritize the goals and program, based on the Planning Commission’s adopted goals and
General Plan goals, community needs and input, opportunities, or special or urgent
conditions; and
6. Identify activities which may require additional resources to accomplish. This may include
references to possible community partnerships or outside funding sources.
3.0 NEXT STEPS
The Commission should take public testimony and identify Commission goals and work program
items for the 2019- 2021 Financial Plan. Advisory body goals are due by November 17, 2018. All
advisory bodies will receive a consolidated listing of all recommended advisory body goals by
November 21, 2018. This provides an opportunity to review what other advisory bodies see as
high community priorities. It is also an opportunity to revise goals accordingly if the Commission
so chooses. Final changes are due by December 15, 2018. The Council will receive the final report
with all advisory body recommendations before they begin the community goal-setting process
in January 2019.
Packet Page 163