HomeMy WebLinkAbout08-31-2018 Records Destruction List - PDPolice Department
1042 Walnut Street, San Luis Obispo, CA 93401-2729
805181.7317
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DATE: August 31, 2018
TO: Deanna Cantrell, Chief of Police
Christine Dietrick, City Attorney
FROM: Melissa Ellsworth, Senior Administrative Analyst
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted a Resolution No. 9174 establishing a Records Retention Policy
and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible
for destruction. A listing of those records and relevant sections from the records retention schedule are
attached.
The method of destruction will be by shredding and recycling. No records will be destroyed prior to the
approved retention period. We will begin destroying the records upon receiving your written authorization
below.
Please sign below indicating your approval for the dent cd of , attar d' lis d records.
Chief Deanna C antrelI C stine Dietric
Chief of Police ity Attorney
CERTIFICATION OF DESTRUCTION
I, Melissa Ellsworth, do hereby certify that the records listed on the attached were properly disposed of on
(date).
9 -) Ll
Original: City Clerk's Office
Copy: Department
Attachments:
1. List of records to be destroyed
2. Relevant sections of the records retention schedule
Attachment I
RECORDS FOR DESTRUCTION
Year Grant
Destroy Year
Department ,
Grant Title
Closed Out
(CL + 5 yrs) _
Police- Admin
2013
2018
BJA 2009 Recovery Act Edward Byrne Memorial Justice
Assistance Grant
2009-10 Office of Traffic Safety Next Generation Click It or
Police -Admin
2010
2015
2014
Ticket Grant
2007-09 Office of Traffic Safety Selective Traffic
Police -Admin
2009
Enforcement Program
Police -Admin
2013
2018
2012-13 Department of Alcoholic Beverage Control
2011 Edward Byrne Memorial Justice Assistance Grant
Police -Admin
2013
2018
Police -Admin
2011
2016
2010-11 Department of Alcoholic Beverage Control
2007 Edward Byrne Memorial Justice Assistance Grant
Police -Admin
2008
2013
Police -Admin
2007
2012
2006 Office of Traffic Safety Selective Traffic Enforcement
Program
Police -Admin
2011
2016
2010 Edward Byrne Memorial Justice Assistance Grant
Police -Admin
2010
2015 2006-10 Office of Traffic Safety Avoid the 14 Campaign
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