HomeMy WebLinkAbout08-01-2018 PRC Minutes
Minutes - DRAFT
PARKS AND RECREATION COMMISSION
MINUTES
01 August 2018
Regular Meeting of the Advisory Body Commission
CALL TO ORDER
A Regular Meeting of the Parks and Recreation Commission was called to order on the 1st day of
August 2018 at 5:30 p.m. in the Parks and Recreation Administration Conference Room located
at 1341 Nipomo Street, San Luis Obispo, California, by Chair Avakian.
ROLL CALL
Present: Chair Avakian, Vice Chair Thurman, Commissioner Olson, Commissioner Spector,
Commissioner Applegate, Commissioner Stewart
Absent: Commissioner Schwab
Staff: Parks and Recreation Director Shelly Stanwyck
Recreation Manager Devin Hyfield
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
Richard Russel, SLO Resident, lives by Santa Rosa park behind the softball field. Would like to
address his perceived lack of care and responsibility by the City with maintaining the softball field
at Santa Rosa and the amount of dust from the field into his residence. Would like the field changed
to a grass infield and decomposed granite lanes. Additional concern regarding the amount of
softballs entering his property and the lack of protection due to no screen protection and to the
decayed trees. Would like to see protection for the homes along Santa Rosa softball field.
Director Stanwyck provided an update regarding the installation last week of new infield material
that in the past produced less dust. She will provide an update to the PRC at its next meeting after
discussing the two issues presented dust and foul balls and what in addition to the new infield
Parks Maintenance can do this fiscal year.
CONSENT AGENDA AND CONSIDERATION OF MINUTES
ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE PARKS AND
RECREATION COMMISSION FOR JUNE 06, 2018.
1. Consideration of Minutes
CARRIED 6:0:0:1 to approve the minutes of the Parks and Recreation Advisory Body
for the regular meeting of 06/06/18 as motioned by Stewart and second by Spector.
Minutes – Parks and Recreation Commission Meeting of August 01, 2018 Page 2
AYES: AVAKIAN, THURMAN, OLSON, SPECTOR, APPLEGATE, STEWART
NOES: NONE
ABSTAIN: NONE
ABSENT: SCHWAB
2. Presentation. Update on Parks and Recreation Element and Master Plan Project
Director Stanwyck provided an update on the Parks and Rec Element and Master plan
project highlighting the draft of the statistically valid survey set to be released mid-
August. The roles, responsibilities and workshop ideas for the September public
workshop to be held Thursday September 13 from 4-7 pm at the Ludwick Community
Center were discussed. A slideshow was shown with the preliminary summary of the
feedback trends received from the community regarding the two questions staff have
asked the community at summer pop-up events:
What do you love about City of SLO Parks, Activities and Recreational
Facilities?
What do you wish to have in 20 years for the City of SLO Parks,
Activities and Recreational Facilities?
Public Comment
Gary Havas, SLO Resident, wanted to make sure that staff were reaching out to
residents via emails.
Commission Comments followed
Chair Avakian asked about the type of programs discussed on the survey.
Commissioner Applegate asked if the survey addresses disabilities needs within the
community.
Commissioner Spector questioned the senior activities within the survey. Would like
staff to send an email to PRC when survey is sent to the public.
Commissioner Spector requested information sent to PRC for public workshop
information.
Commissioner Spector asked how to address the future thinking for park trends for the
element in addition to the immediate needs that will be raise at the public input session.
Vice Chair Thurman asked how often staff is reaching out to the public for the
community event.
Commissioner Applegate asked to reach out to other groups and will be forwarding
information to staff.
Minutes – Parks and Recreation Commission Meeting of August 01, 2018 Page 3
3. Discussion: Trends and Traditions. Discussion of possible changes to some events.
Director Stanwyck discussed the 2018 SLO Triathlon highlighting the total number of
athletes and the challenges of having a race during the month of July where volunteer
numbers were not adequate to support the event. Staff researched alternative dates for the
triathlon. Staff will additionally survey past participants for feedback regarding changes to
the triathlon and dates.
With the volunteer recognition upcoming in the Fall, staff discussed the alternative/best
ways to recognize the many volunteers that support the Parks and Recreation programs
throughout the year. The annual dinner has seen decreased attendance and staff would like
to maximize the attendance to celebrate the volunteers. Staff discussed best time of year to
hold the recognitions and type of events to recognize the volunteers.
The Parks and Recreation Annual Park tours has been reset as a potential staff introduction
for October to be determined in September.
Public Comment
Gary Havas, recommended that staff reimagine the event and make it an event instead
of a race. Recommended that staff reach out to Will Benedict with the SLO Bike Club.
Commission Comments followed
Chair Avakian commented on the special events occurring in March and April.
Commissioner Stewart asked about the numbers of participants at the triathlon.
Commissioner Spector commented that the goal is to appreciate the volunteers not just
recognize to provide worth to volunteering.
Chair Avakian recommended a staff introduction instead of a tour.
Commissioner Spector recommended inviting the community to the introduction
meeting.
Vice Chair Thurman asked to add a speed networking portion to the meeting.
COMMITTEE COMMUNICATIONS
4. Director’s Report
Director Stanwyck provided a brief update of current Parks and Recreation programming.
Final week of successful Junior Giants
Last week of Youth Services summer camp and getting ready for school year.
Fall registration opened on July 31
Second session of Junior Ranger camp beginning the week of August 6.
Minutes – Parks and Recreation Commission Meeting of August 01, 2018 Page 4
LIAISON REPORTS
5. Subcommittee Liaison Reports
Adult and Senior Programming: Commissioner Spector reported that the senior
has 350 members and trips are planned for members. Will be recruiting more
members at different community events. Looking to create a value-added
membership with the Senior Center.
Active Transportation Committee: Commissioner Olson commented that Anholm
bikeway is still under discussion.
City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Commissioner
Applegate provided update on the pool closure in August. Damon-Garcia Sport
Complex opened August 1 with the grass in great shape. The golf course is hiring
additional starters, review polies and procedures for supplemental staff and have
redone Tee Box #2. Softball summer season almost over. New season begins end
of August. Long time softball umpire is retiring. Prep began for the September
Scramble.
Jack House Committee. Commissioner Schwab absent, no report.
Tree Committee: Vice Chair Thurman discussed a hiring of supplemental
employees to assist with tree maintenance. Chips giveaway now available through
the City website.
Youth Sports Association: Youth Sports Association did not meet. No report.
6. Commission Communications
ADJOURNMENT
The meeting adjourned at 7:06 p.m. to the next regular meeting of the Parks and Recreation
Commission held on September 5, 2018 at 5:30 p.m., at the Parks and Recreation Office, 1341
Nipomo St, San Luis Obispo, California.
APPROVED BY THE PARKS AND RECREATION COMMISSION: 10/03/18