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Home My WebLink About11-13-2018 Item 4 Draft Minutes 09-26-2018 and 10-16-2018 San Luis Obispo Page 1 Wednesday, September 26, 2018 Special Meeting of the City Council CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Wednesday September 26, 2018 at 1:00 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Andy Pease, Dan Rivoire, Vice Mayor Carlyn Christianson, and Mayor Heidi Harmon. Council Members Absent: Council Member Aaron Gomez City Staff Present: Derek Johnson, City Manager; Rick Bolanos and Teresa Purrington, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PUBLIC COMMENT ON CLOSED SESSION ITEMS None ---End of Public Comment--- CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 Agency Negotiators: Monica Irons, Nickole Sutter, Rick Bolanos, Derek Johnson, Christine Dietrick Represented Employee San Luis Obispo City Employee’s Association (SLOCEA) Organizations: San Luis Obispo Police Officer’s Association (POA) San Luis Obispo Police Staff Officer’s Association (SLOPSOA) International Association of Firefighters Local 3523 Packet Pg. 77 Item 4 San Luis Obispo City Council Minutes of September 26, 2018 Page 2 Unrepresented Employees: Unrepresented Management Employees Unrepresented Confidential Employees CITY ATTORNEY REPORT ON CLOSED SESSION XX reported that there was no reportable action from the Closed Session. ADJOURNMENT The meeting was adjourned at 1:18 p.m. The next Regular Meeting of Tuesday, October 2, 2018 at 6:00 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo, California. __________________________ Teresa Purrington City Clerk APPROVED BY COUNCIL: XX/XX/2018 Packet Pg. 78 Item 4 San Luis Obispo Page 1 Tuesday October 16, 2018 Regular Meeting of the City Council CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, October 16, 2018 at 5:30 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Aaron Gomez, Andy Pease, Dan Rivoire, Vice Mayor Carlyn Christianson, and Mayor Heidi Harmon. Council Members Absent: None City Staff Present: Derek Johnson, City Manager; Jon Ansolabehere, Assistant City Attorney; and Teresa Purrington, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PUBLIC COMMENT ON CLOSED SESSION ITEMS Jeffrey Specht ---End of Public Comment--- CLOSED SESSION A. THREAT TO PUBLIC SERVICES OR FACILITIES Pursuant to Government Code § 54957(a) Consultation with: San Luis Obispo Police Department, Police Chief and Police Captain RECESSED AT 6:00 P.M. TO THE REGULAR MEETING OF TUESDAY, OCTOBER 16, 2018 TO BEGIN AT 6:00 P.M. Packet Pg. 79 Item 4 San Luis Obispo City Council Minutes of October 16, 2018 Page 2 CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, October 16, 2018 at 6:10 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Aaron Gomez, Andy Pease, Dan Rivoire, Vice Mayor Carlyn Christianson, and Mayor Heidi Harmon. Council Members Absent: None City Staff Present: Derek Johnson, City Manager; Jon Ansolabehere, Assistant City Attorney; and Teresa Purrington, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Council Member Andy Pease led the Pledge of Allegiance. CITY ATTORNEY REPORT ON CLOSED SESSION Assistant City Attorney Jon Ansolabehere stated that there was no reportable action for Closed Session Items A. INTRODUCTION 1. INTRODUCTION - DOWNTOWN SLO, CEO Charlene Rosales, Economic Development Manager introduced Downtown SLO, CEO, Bettina Swigger. 2. INTRODUCTION - NEW CITY FINANCE DIRECTOR City Manager Derek Johnson introduced Finance Director Brigitte Elke. 3. PROCLAMATION - CHIEF OLSON City Manager Derek Johnson presented a Proclamation to Chief Garret Olson to recognize his retirement after 30 years of fire service. Packet Pg. 80 Item 4 San Luis Obispo City Council Minutes of October 16, 2018 Page 3 4. PROCLAMATION - ARBOR DAY Mayor Harmon presented a Proclamation to Ron Combs, City Arborist, proclaiming November 3, 2018 as “Arbor Day” in the City of San Luis Obispo. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Phil Hurst Jeffrey Specht Don Hedrick ---End of Public Comment--- CONSENT AGENDA ACTION: MOTION BY VICE MAYOR CHRISTIANSON, SECOND BY COUNCIL MEMBER RIVOIRE, CARRIED 5-0 to approve Consent Calendar Items 5 thru 12. 5. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. 6. MINUTES OF THE CITY COUNCIL MEETINGS OF OCTOBER 2, 2018 CARRIED 5-0, to approve the minutes of the City Council meeting held on October 2, 2018. 7. ADOPTION OF AN ORDINANCE AMENDING THE VEHICLES AND TRAFFIC SECTION OF THE MUNICIPAL CODE; UPDATING COMMERCIAL LOADING ZONE USE, ESTABLISHING BUSINESS LICENSE REQUIREMENTS, AND UPDATING VEHICLE TOW PROVISIONS CARRIED 5-0 to adopt Ordinance No. 1655 (2018 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Municipal Code Title 10 Regarding Vehicles and Traffic.” 8. CALLE JOAQUIN AGRICULTURAL RESERVE – LEASE AMENDMENT NO. 2 CARRIED 5-0 to approve Lease Amendment No. 2 with Central Coast Grown for the City of San Luis Obispo’s Calle Joaquin Agricultural Reserve in order to allow for an on-site caretaker on the property. 9. AUTHORIZATION TO SUBMIT PG&E ON-BILL FINANCING LOAN AGREEMENTS IN SUPPORT OF ENERGY EFFICIENCY LIGHTING RETROFITS CARRIED 5-0 to: 1. Authorize staff to negotiate PG&E On-Bill Financing Loan Agreements; and Packet Pg. 81 Item 4 San Luis Obispo City Council Minutes of October 16, 2018 Page 4 2. Adopt Resolution No. 10948 (2018 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, making findings on energy savings and determining other matters in connection with energy efficiency retrofits;” and 3. Authorize the City Manager to submit On-Bill Finance Loan Agreements and documents related to the Loan Agreements to PG&E. 10. CLIMATE CHANGE GRANT APPLICATION CARRIED 5-0 to authorize staff to submit an application, in coordination with the Local Government Commission, for the Caltrans SB1 Adaptation Planning Grant in the amount of approximately $700,000. 11. RAILROAD DISTRICT BOARDWALK REPLACEMENT SPECIFICATION NO. 91615 CARRIED 5-0 to 1. Approve the plans and specifications for the Railroad District Boardwalk Replacement Specification No. 91615; 2. Authorize staff to advertise for bids; 3. Authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer’s Estimate of $331,000; and 4. Appropriate $350,000 from the City’s SB-1: Road Repair and Accountability Act 2018- 19 Fiscal Year Funding 12. APPROPRIATE GRANT FUNDS FOR MARSH STREET BRIDGE REPLACEMENT PROJECT CARRIED 5-0 to appropriate an additional $1,406,160 in grant funding for the Marsh Street Bridge Project, for a total grant funding to match the federal funded allocation of $6,946,943. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 13. PUBLIC HEARING - CONDUIT FINANCING FOR THE HOUSING AUTHORITY OF THE CITY OF SAN LUIS OBISPO FOR THE ACQUISITION AND REHABILITATION OF 172 AFFORDABLE HOUSING UNITS LOCATED IN THE CITY Community Development Director Michael Codron and Planning Technician Cara Vereschagin provided an in-depth staff report and responded to Council questions. Public Comments: Scott Smith, HASLO ---End of Public Comment--- Packet Pg. 82 Item 4 San Luis Obispo City Council Minutes of October 16, 2018 Page 5 ACTION: MOTION BY COUNCIL MEMBER RIVOIRE, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0 to adopt Resolution No. 10949 (2018 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the incurring of a tax exempt obligation by the Housing Authority of the City of San Luis Obispo for the purpose of providing financing for the acquisition and rehabilitation of various multifamily rental housing facilities located in the city in order to preserve existing affordable housing.” 14. PUBLIC HEARING - IRISH HILLS NATURAL RESERVE CONSERVATION PLAN – WADDELL RANCH ADDITION Interim Deputy Director Robert Hill provided an in-depth staff report and responded to Council questions. Public Comments: Don Hedrick Greg Bettencourt Paul Reinhardt ---End of Public Comment--- ACTION: MOTION BY COUNCIL MEMBER PEASE, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5-0 to adopt Resolution No. 10950 (2018 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Irish Hills Natural Reserve Conservation Plan – Waddell Ranch Addition and adoption of a negative declaration.” 15. PUBLIC HEARING - ANNUAL PUBLIC HEARING FOR THE TOURISM BUSINESS IMPROVEMENT DISTRICT Interim Deputy City Manager Greg Hermann and Tourism Manager Molly Cano provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- ACTION: MOTION BY COUNCIL MEMBER PEASE, SECOND BY COUNCIL MEMBER GOMEZ, CARRIED 5-0 to: 1. Conduct a public hearing to receive testimony regarding the City Council’s intention to continue the citywide Tourism Business Improvement District; and no sufficient protest being received, 2. Adopt Resolution No. 10951 (2018 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, declaring the basis for and the levy of the assessment for the San Luis Obispo Tourism Business Improvement District, and affirming the establishment of The District.” Packet Pg. 83 Item 4 San Luis Obispo City Council Minutes of October 16, 2018 Page 6 16. PUBLIC HEARING - UPDATE FOR THE ORCUTT AREA SPECIFIC PLAN PUBLIC FACILITIES FINANCING PLAN Community Development Director Michael Codron, and Consultant Dave Watson provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- ACTION: MOTION BY VICE MAYOR CHRISTIANSON, SECOND BY COUNCIL MEMBER RIVOIRE, CARRIED 5-0 to: 1. Adopt Resolution No. 10952 (2018 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving an update to the Orcutt Area Specific Plan – Public Facilities Financing Plan;” and 2. Authorize the Community Development Director to enter into Public Facilities Financing Plan Fee Credit Agreements with the Righetti Ranch L.P. developers and any other Orcutt Area Specific Plan developers. With Section 5 amended as follows: SECTION 5. The Community Development Director is authorized to execute an agreement with the OASP subdividers in a form acceptable to the City Attorney whereby the vested subdivisions agree to pay the updated 2018 PFFP fee rates or to enter into an agreement to cover the shortfall for any vested subdivisions that successfully dispute the PFFP update. RECESS Council recessed at 8:05 p.m. and reconvened at 8:15 p.m., with all Council Members present. 17. ADJUSTMENTS TO THE COMPENSATION OF THE UNREPRESENTED CONFIDENTIAL EMPLOYEES Human Resources Director Monica Irons and Human Resources Analyst Nickole Sutter provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- ACTION: MOTION BY VICE MAYOR CHRISTIANSON, SECOND BY COUNCIL MEMBER GOMEZ, CARRIED 5-0 to adopt Resolution No. 10953 (2018 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, regarding compensation for the Unrepresented Confidential Employees and superseding previous resolutions in conflict,” having a three-year term (July 1, 2018 through June 30, 2021). Packet Pg. 84 Item 4 San Luis Obispo City Council Minutes of October 16, 2018 Page 7 18. SUCCESSOR MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND THE SAN LUIS OBISPO POLICE OFFICERS’ ASSOCIATION Human Resources Director Monica Irons and Human Resources Analyst Nickole Sutter provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- ACTION: MOTION BY COUNCIL MEMBER PEASE, SECOND BY COUNCIL MEMBER RIVOIRE, CARRIED 5-0 to adopt Resolution No. 10954 (2018 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, adopting and ratifying the Memorandum of Agreement between the City of San Luis Obispo and the San Luis Obispo Police Officers’ Association for the period of July 1, 2018 to June 30, 2021.”with changes made in the staff agenda correspondence provided prior to the meeting. 19. PARTY REGISTRATION PROGRAM Police Captain Jeff Smith and Neighborhood Outreach Manager Christine Wallace provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- ACTION: MOTION BY VICE MAYOR CHRISTIANSON, SECOND BY COUNCIL MEMBER PEASE, CARRIED 5-0 to: 1. Receive an update on the party registration pilot program. 2. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Voluntary Party Registration Program” with the revised guidelines recommended in the staff report. 20. CANNABIS OPERATOR PERMIT APPLICATION REQUIREMENTS, RANKING CRITERIA, AND ANNUAL APPLICATION SUBMITTAL PERIOD Community Development Director Michael Codron, Consultants Fran Mancia, and Brad Roe, both from MuniServices provided an in-depth staff report and responded to Council questions. Public Comments: Jeff Specht Don Hedrick Sean Donahoe ---End of Public Comment--- Packet Pg. 85 Item 4 San Luis Obispo City Council Minutes of October 16, 2018 Page 8 ACTION: The following direction provided on changes to the evaluation criteria: • Define terms for Applicants, Operators, and Principals. • Clarify the scope of the product list. • After initial application period, allow applications from all business types other than retail storefronts and cultivators at any time. • Modify the form so there is greater clarity regarding the specific criteria that will be applied to the different application types. • Define supplies and equipment, for purposes of local procurement criteria. • Increase point value for Section 3.0 (local experience) to emphasize value of local cannabis business experience. • Section 4.0 (Equity and Labor Criteria) reduce point value to 20 points and redistribute points within this category accordingly. • Section 5.0 (Responsible Use Messaging) Look at consolidating messaging criteria to increase point value of individual criteria. • Application criteria to be modified to reduce upfront requirements for site specific architectural plans. • Simplify the application and operator permit process for laboratory testing uses. • Strike Section 9.0, Beneficial Uses. • Section 10.0 (Land Development) Clarify that raw land development still requires appropriate zoning. • Section 2.0 (Record of compliant business operations) Increase points from 20 to 30 and add points for applications that “Demonstrate financial capacity to capitalize start up and sustain business operations.” Revised evaluation criteria to come back to City Council on November 27, 2018. COUNCIL COMMUNICATIONS AND LIAISON REPORTS Mayor Harmon attended the indigenous people event at Laguna Lake Park, participated in a Race Matters event at CL Smith Elementary and attended the Health and Housing Summit. Council Member Pease attended the Mayor’s Monthly meeting and received an update from the Mexican consulate that serves the tri-county, and participated in the AIA Chapter presentation on design and planning on “How Do Cities Grow Well.” ADJOURNMENT The meeting was adjourned at 10:42 p.m. The Regular re-scheduled City Council Meetings of Tuesday, November 13, 2018, at 4:00 p.m. and 6:00 p.m., respectively, in the Council Chamber, 990 Palm Street, San Luis Obispo, California. __________________________ Teresa Purrington City Clerk APPROVED BY COUNCIL: XX/XX/2018 Packet Pg. 86 Item 4