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HomeMy WebLinkAbout11-14-2018 - MTC Agenda PacketG:\Transportation Division\_Transportation Committees\MTC Committee\FY 2019 MISSION: The purpose of the Mass Transportation Committee is to assist with the ongoing public transit program in the City and Cal Poly. As requested, the Committee provides advisory recommendations and input to the Council regarding routes, schedules, capital projects, fares, marketing and additional services. ROLL CALL: John Osumi (Chair – Business), Cheryl Andrus (Vice Chair - Cal Poly), Denise Martinez (Disabled), Louise Justice (Member at Large), Robin Kisinger (Senior), James Thompson (Technical), David Figueroa (Alternate), Vacant (Student), Vacant (Alternate) ANNOUNCEMENTS: None 0 min. PUBLIC COMMENT: 10 min. At this time, the public is invited to address the Committee concerning items not on the agenda but are of interest to the public and within the subject matter jurisdiction of the Mass Transportation Committee. Public comment is limited to three minutes per person. The Committee may not discuss or take action on issues that are not on the agenda other than to briefly respond to statements or questions, or to ask staff to follow up on such issues. MINUTES: September 12, 2018 (Attachment 1) ACTION ITEMS: 1. 2019-21 Financial Plan City Advisory Body Goal Recommendations (Attachment 2) 10 min. DISCUSSION ITEMS: 2. Committee Items - None 3. Staff Items 20 min. a) Transit Staff Report ADJOURNMENT: The next regular meeting will be held January 9, 2019. Service Complaints: Complaints regarding bus service or routes are to be directed to City Transit Staff at 805.783.7818. Reports of complaints/commendations are available to the public upon request. Agenda Mass Transportation Committee Council Hearing Room, City Hall, 990 Palm Street, San Luis Obispo Wednesday, November 14, 2018 – 2:30 pm The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities. Please contact the Clerk or staff liaison prior to the meeting if you require assistance. Page 1 of 8 G:\Transportation Division\_Transportation Committees\MTC Committee\FY 2019 ACTION ITEMS: Agenda Item 1: 2019-21 Financial Plan City Advisory Body Goal Recommendations Every two years the City Council adopts a Financial Plan (sometimes called a two-year budget). This plan spells out how the City will spend money on programs and projects for the next two years. As part of this process, all advisory groups are invited to submit budget goals for Council consideration. The process for providing this information is a two-step process. In the first step (September 12, 2018 MTC meeting), the advisory body developed preliminary goals. In the second step (November 14, 2018 meeting), the advisory body reviews the preliminary recommendations and finalizes its recommendations. (Attachment 2) Staff Recommendation: MTC adopt final recommendations; to be forwarded to the Finance Department. DISCUSSION ITEMS: Agenda Item 2: Committee Items None. Agenda Item 3: Staff Items General update on transit stats, events, happenings, promotions, ongoing projects, data, and status of the transit program. Such updates include: • Introduction of First Transit General Manager, Terry Gillespie (began May 21, 2018) • Introduction of First Transit Operations Manager, Mark Sarri (began Nov 1, 2018) • Ridership Updates • Extension of Airport Agreement • Upcoming Service Dates and Holiday Service The next meeting will be held: January 9, 2019. ATTACHMENTS: 1. Minutes – September 12, 2018 2. Draft 2019-21 Advisory Body Goals Recommendations Page 2 of 8 Minutes - DRAFT MASS TRANSPORTATION COMMITTEE Wednesday, September 12, 2018 Meeting of the Mass Transportation Committee CALL TO ORDER A Regular Meeting of the Mass Transportation Committee was called to order on Wednesday, September 12, 2018 at 2:30 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mr. John Osumi, Chair. MTC Members Present John Osumi Chair – Business Cheryl Andrus Vice Chair – Cal Poly Denise Martinez Disabled Louise Justice Member at Large Robin Kisinger Senior James Thompson Technical David Figueroa Alternate MTC Members Absent None City of SLO Staff Present Gamaliel Anguiano Transit Manager Megan Weeks Transit Assistant PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. ANNOUNCEMENTS None. MINUTES MOTION: Ms. Louise Justice moved to approve the Minutes of the Mass Transportation Committee Meeting as amended for July 11, 2018; Mr. David Figueroa seconded. Motion passed unanimously, carried 6-0. Page 3 of 8 DRAFT Minutes – Mass Transportation Committee Meeting of September 12, 2018 Page 2 PRESENTATION: 2019-21 Financial Plan, Finance Department Mr. Gamaliel Anguiano reviewed the budgetary process for the City’s 2019-21 Financial Plan, which includes goal recommendations from City Advisory Bodies. Mr. Gamaliel Anguiano guided committee through past goal recommendations i.e. full-time staff member; support expanded transit services into evenings, weekends, and summer periods; endorse transit participation in developmental review process; include transit participation in public event impact mitigation efforts. The Committee brainstormed the following goal recommendations for the City’s 2019-21 Financial Plan: • Strengthening transit involvement in planning review process • Additional transit staff positions, including Grants and Reporting Coordinator • Supporting alternative fuel vehicles • Increasing frequencies along current and future routes • Consideration of a multimodal transit center • Adequate facilities at the bus yard • Advancement in transit technology Ms. Robin Kisinger summarized the goals into the categories of staffing, equipment, and routing. She explained the hierarchy as follows: • Staffing for long-term vision and grants • Equipment replacement and upgrades • Routing to expand ridership and income ACTION ITEMS None. DISCUSSION ITEMS Agenda Item #2: Committee Items None. Agenda Item #3: Staff Items a.) Triennial Performance Audit (TPA) FY 2014-2017 Mr. Gamaliel Anguiano gave an overview of key findings and recommendations developed during the Transportation Development Act TPA, including: Page 4 of 8 DRAFT Minutes – Mass Transportation Committee Meeting of September 12, 2018 Page 3 Summary of Prior Audit Recommendations • Reporting full time employees; subsidized taxi program; performance standards/RTA coordination; complaints/accidents reporting standards Summary of Audit Recommendations • Revise revenue and cash handling practices to be compliant with industry best practices for an operation the size and scope of SLO Transit • Provide consistent and accurate performance measure on all transit reporting, including State Controllers Reports, National Transit Database, and SLOCOG • Take positive steps, in cooperation with the new operations manager, to develop an espirit de corps among SLO Transit operators and contractor staff • Complete a full outside maintenance audit • Enhance SLO Transit’s website to improve usability • Add Grants and Reporting Coordinator position and reallocate duties among four (4) Transit Service positions b.) Transit Manager’s Report Mr. Gamaliel Anguiano reviewed ridership report, including increase in 1-Ride Passes and 31-Day Regular Passes, increase in Token Transit usage, and increase in Cal Poly ridership during summer period. Mrs. Megan Weeks reviewed past and upcoming ridership events: • Youth Ride Free summer program reached 11,210 youth rides from May 28 – September 3 (Memorial Day – Labor Day) • Academic service began September 3, and refined schedules and ride guide booklet now available on all buses • Highland Tripper and 6 Express will begin service on September 20 • Rideshare Week, celebrating smart commutes, will be recognized with free rides systemwide October 1 - 5 ADJOURNMENT MOTION: Ms. Cheryl Andrus moved to adjourn the meeting; Ms. Robin Kisinger seconded. Motion passed unanimously, carried 6-0. The meeting was adjourned at 3:55 p.m. NEXT SCHEDULED MEETING: Wednesday, November 14, 2018 at 2:30 p.m. Page 5 of 8 DRAFT Minutes – Mass Transportation Committee Meeting of September 12, 2018 Page 4 Minutes prepared by Megan Weeks, Transit Assistant. APPROVED BY THE MASS TRANSPORTATION COMMITTEE: XX/XX/2018 Page 6 of 8 Page 1 of 2 DATE: TO: FROM: November 14th, 2018 Brigitte Elke, Director of Finance Gamaliel Anguiano, Staff Liaison to the Mass Transit Advisory Committee SUBJECT: Mass Transit Advisory Committee Recommended Goals for FY 2019-21 On November 14th, 2018 the Mass Transit Advisory Committee adopted its recommended FY 2019-21 goals for Council consideration. The following table presents the Committee’s draft goals which are aligned with current City Goals and not listed in any specific order. Recommended Goal Why Goal is Important Candidate Funding PROJECTS Additional Staffing: Create one additional full- time staffing position for Transportation Grant Programs Increase Services: Suport expanding transit services for more frequency along major transit corridors. Representation In Planning Review Process: Strengthening transit involvement in planning review process In the last TDA triennial aduit, the transit fund was recommended to have at least one addtional person associated with grants to help ensure sufficient seperation of duties and to help secure/manage otherwised missed grant oppurtunities. Public transit is a viable and life sustaining means of transportation for those who elect alternative transportation and especially for those who are transit-dependent. Service levels need to ensure availability of services beyond current levels to meet daily activities of those who use transit. Of course, where feasible and are supported by the public. To ensure that developments are designed transit-friendly and take into consideration best-practices and the needs of those who elect to use public transit as well as those who are transit-dependant Project Funding Sources: Transit Enterprise Fund Mass Transit Advisory Committee Project Funding Sources: Transit Enterprise Fund Project Funding Sources: Transit Enterprise Fund As part of Developer's process Page 7 of 8 Page 2 of 2 Ensure adequte Facilities: Including a dedicated Transit Center and growth ready Maintenance Facility As public transit continues to grow in popularity and the City pushes for an increased mode shift, there will need to be adequate facilities to support service and ridership growth. Current facilities are quickly reaching max capacity Program Funding Sources: Transit Enterprise Fund Adopt advancements in technology: Including a alternative fuel vehicles Program Funding Sources: Transit Enterprise FundThere have been recent advancements in transit technology including zero emission (i.e. electric) vehicles which support the city's effort to reduce green house gasses and climate change Page 8 of 8