HomeMy WebLinkAbout12-04-2018 Item 6 - Schedule of 2019 City Council MeetingsDepartment Name: Administration
Cost Center: 1021
For Agenda of: December 4, 2018
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Interim Deputy City Manager
Prepared By: Teresa Purrington, City Clerk
SUBJECT: SCHEDULE OF CITY COUNCIL MEETINGS FOR 2019
RECOMMENDATION
Adopt the proposed 2019 regular City Council meeting schedule (Attachment A) with meetings
normally held the first and third Tuesday of every month, with the following exceptions:
1.Reschedule the Regular City Council meeting of January 1 to January 8, 2019, and
2.Cancel the Regular City Council meetings of August 6 and December 17, 2019.
DISCUSSION
The City Council’s regular meetings are scheduled for the first and third Tuesday of every month
pursuant to Section 1.1.2.1 of the Council Policies & Procedures. The proposed 2019 meeting
schedule is provided for Council consideration. (Attachment A).
Background
Since 1994, it has been the practice of the City Council to cancel a regular meeting in the months
of August and/or December. This practice allows the Council an opportunity to plan vacations,
reduce meeting absences, and maximize public participation. Historically the first meeting in
August has been cancelled and when the second meeting in December falls close to the holidays,
the second meeting in December has been cancelled.
The draft schedule proposes to cancel the first meeting in August and the second meeting in
December and reschedule the January 1 st meeting to January 8th. Additionally, four Special
Meeting dates related to the 2019-2021 Financial Plan have been added including the
Community Forum on January 23, 2019, the Goal Setting Workshop on February 4, 2019; and
budget workshops on April 16, 2019 and June 4, 2019. Final budget adoption is scheduled for
June 18, 2019. A meeting has been calendared for June 25, 2019 if Council needs additional
time to conclude budget deliberations.
Policy Context
The recommended action follows previously established practice for cancelling and rescheduling
of meetings.
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Public Engagement
No public engagement was done for the adoption of the Council meeting schedule as this is an
administrative item and the meeting dates are established in the Council Policies and Procedures.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this report,
because the action does not constitute a “Project” under CEQA Guidelines Sec. 15278.
FISCAL IMPACT
Budgeted: N/A Budget Year:
Funding Identified:
Fiscal Analysis:
Funding Sources Current FY Cost
Annualized
On-going Cost
Total Project
Cost
General Fund
State
Federal
Fees
Other:
Total
There are no fiscal impacts associated with approving the Council meeting dates for 2019 as they
are already accounted for in the annual budget .
ALTERNATIVES
Council could choose a different date in August and/or December to cancel or choose not to
cancel either of those meetings.
Attachments:
a - 2019 schedule of City Council meetings
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S M T W T F S S M T W T F S S M T W T F S
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6 7 8 9 10 11 12 3 4 5 6 7 8 9 3 4 5 6 7 8 9
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27 28 29 30 31 24 25 26 27 28 24/
31 25 26 27 28 29 30
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3 4 1
7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8
14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15
21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22
28 29 30 26 27 28 29 30 31 23/
30 24 25 26 27 28 29
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7
7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14
14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21
21 22 23 24 25 26 27 18 19 20 21 22 23 23 22 23 24 25 26 27 28
28 29 30 31 25 26 27 28 29 30 31 29 30
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 1 2 3 4 5 6 7
6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14
13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21
20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28
27 28 29 30 31 24 25 26 27 28 29 30 29 30 31
Regular Meetings
Recommended for possible cancellation
Rescheduled
2019-2021 Budget Related Special Meetings (June 25, 2019 only if needed)
2019 City Council Schedule
OCTOBER NOVEMBER DECEMBER
M A R C HF E B R U A R YJ A N U A R Y
A P R I L M A Y J U N E
J U L Y A U G U S T S E P T E M B E R
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