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Home My WebLink About11-05-2018 Records Destruction List - Attorney - Administrative Citation AppealMEMORANDUM DATE: November 5, 2018 TO: Christine Dietrick Jon Ansolabehere FROM: Kelly White -Paralegal Sheryl Fox -Legal Assistant SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted Resolution No. 9174 establishing a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. Administrative Citation Appeal Digital Files from 2006-2015. The method of destruction will be deletion from Sharepoint and the G drive. del iidicatt g your approval for the destruct' of the attached listing of records. Head Cit itoriley CERTIFICATE OF DESTRUCTION I, (employee name), do hereby certify that the records listed on the attached were properly died of on (date). 1:'City Clerk's Office Copy: Attachments: 1. List of records to be destroyed 2. Relevant sections of the records retention schedule REQUEST FOR RECORDS DESTRUCTION Closed Adminstrative Citations: Business, CDD and Finance Dept. Closure Destruction Description Record Title/Retention File Type Year Year 301 301 301 2006 12007 2008 2008 2009 2010 Administrative Citation Appeals Administrative Citation Appeals Administrative Citation Appeals CL + 2 years CL + 2 years CL + 2 years Finance Finance Finance 301 2009 2011 Administrative Citation Appeals CL + 2 years Finance 301 2010 2012 Administrative Citation Appeals CL + 2 years Finance 301 12011 2013 Administrative Citation Appeals CL + 2 years Finance 301 2012 2014 Administrative Citation Appeals CL + 2 years Finance 301 2013 2015 Administrative Citation Appeals CL + 2 years Finance 301 301 2014 2015 2016 2017 Administrative Citation Appeals Administrative Citation Appeals CL + 2 years CL + 2 years Finance Finance CL=Closed 20 Days After Decision Issued CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superseded T=Terminated