HomeMy WebLinkAbout12/4/2018 Item 15, Grigsby
City of San Luis Obispo, Council Memorandum
Date: December 4, 2018
TO: Mayor and Council
FROM: Daryl Grigsby, Public Works Director
VIA: Derek Johnson, City Manager DJ
SUBJECT: Item 15, Budget Foundation (CIP Status and Long-Range CIP)
Staff received the following questions, regarding Item 15, Budget Foundation.
Question: ‘clarification on the project names in the "Overall Status of the City’s Current CIP
Projects" (page 316), to make sense of the percent-complete data. For example, "Laguna Lake
Dredging" says 75% complete when of course, the entire project is not 75% complete. Does that
mean permit documents? Year 1 dredging? Same question for the Palm Nipomo Parking
Structure, Prado Road overpass and several others throughout the list.
Response: The question indicates that potential improvements in future capital reporting should be made
to include a summary on how the completion percentages are calculated and status descriptions. The
projects in question, in particular, Laguna Lake Dredging, Palm/Nipomo Parking Structure and Prado
Road Overpass, and all the projects in general, utilize the following basis for reporting.
There are three methods for calculating the completion percentage.
a. For projects that are elements of Major Council Goals, the percent complete
is based on the milestones noted in the Goal targets. For example, for Palm
Nipomo, we identified completion of final design for the 17-19 Financial
Plan. We have completed environmental but have not yet reached final
design – a status we currently estimate as 40% complete.
b. If a project has an identified number of steps, or individual processes, the
percent complete is based on the percentage of the completed steps or
progress towards completing those steps.
c. If a project has a certain number of days identified in the Project Plan, the
percent complete is based on the number of days, assuming the project is on
schedule.
d. In no case is the percent complete based on the actual dollars expended. In
future displays of project status, completion percentages will show both the
full construction budget, and, the actual two-year Financial Plan budget
upon which the percent complete is calculated.
Budget Foundation- CIP-Status Report and Long Range Page 2
In future Capital Project status reports, staff will include additional information clarifying the
methods used to estimate project completion.
Question: what does "Master Plan Implementation" refer to, on page 328?
Response: Master Plan Implementation refers to the Water Distribution Master Plan. This
language will be clarified in updates to the Long-Range Capital Plan