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HomeMy WebLinkAbout12-13-2018 Records Destruction List - Attorney - correspondenceMEMORANDUM DATE 12/13/2018 TO: John Ansolabehere Christine Dietrick FROM: Kelly White, Legal Assistant/ Paralegal Bailey Hicks, Legal Assistant SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted Resolution No. 9174 establishing a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. 32 correspondence from the Superior Court exceeding the retention requirements and, as such, are being prepared for destruction. The method of destruction will be via recycling. Please sign below i your approval for the destruc�,vn of the aha hed Nting of records. Attorney CERTIFICATE OF DESTRUCTION I,�ICPnC,16,6 , do hereby certify that the records listed on the attached were properly died of on Original: Cityperk's Office Copy: Department Attachments: 1. List of records to be destroyed 2. Relevant sections of the records retention schedule RECORD FOR DESTRUCTION SUPERIOR COURT CORRESPONDENCE TO BE DESTROYED DECEMBER 2018 Code/Div. Creation Year Destruction Description Retention Year 101 2006 2008 Letter Judicial Correspondence Assignments for 2007 External -2 101 2007 2009 Letter Judicial Correspondence Assignments for 2008 External -2 101 2008 2010 Email form Criminal Correspondence Operations Director External -2 101 2012 2014 Letter Judicial Correspondence Assignments for 2013 External -2 101 2006 2008 Letter Superior Court Correspondence Calendar Changes External -2 101 2005 2007 Letter Judicial Correspondence Assignments for 2006 External -2 101 2005 2007 Letter Superior Court Correspondence Calendar Changes External -2 101 2005 2007 Letter from Court Correspondence Executive Officer External -2 101 2003 2005 Letter Judicial Correspondence Assignments for 2004 External -2 101 2003 2005 Letters from Warrant Correspondence Purge Project External -2 101 2003 2005 Letter Civil Case Correspondence Inventory External -2 101 2002 2004 Letters from Warrant Correspondence Purge Project External -2 101 2000 2002 Newspaper about Correspondence Judge Hammer External -2 101 1999 2001 Letter Misdemeanor Correspondence Calendar External -2 101 1999 2001 Letter Cancellation of Correspondence court dates External -2 101 1998 2000 Letter from Larry Correspondence Reiner External -2 101 1998 2000 Letter Assignments for Correspondence 1999 External -2 101 1998 2000 Letter Change in court Correspondence room designations External -2 101 1997 1999 Letter Court Holidays Correspondence 1997 External -2 101 1995 1997 Letter 1995 Court Correspondence Calendar External -2 101 1994 1996 Letter Informative Correspondence letter from Superior External -2 Court 101 1994 1996 Letter 1995 Court Correspondence Holidays External -2 101 1994 1996 Letter from deputy Correspondence County Clerk External -2 101 1994 1996 Letter Notice to Correspondence Attorneys External -2 101 1993 1995 Letter regarding Correspondence operational and External -2 statutory changes for 1994 101 1993 1995 Letter 1994 court Correspondence calendar and trial External -2 changes 101 1993 1995 Letter Rule book Correspondence subscription External -2 101 1992 1994 Letter 1993 calendar Correspondence and trial changes External -2 101 1992 1994 Letter 1993 operational Correspondence changes External -2 101 1994 1996 Letter 1994 county Correspondence clerk's fee schedule External -2 101 2005 2007 Letter Procedural Correspondence Rules, Criminal and External -2 Traffic