HomeMy WebLinkAbout12-27-18 Records Conversion - Clerk - July-Dec 2016 Agenda PacketsOffice of the City Clerk
990 Palm Street, San Luis Obispo, CA 93401-3218
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MEMORANDUM
DATE: 12-18-2018
TO: Greg Hermann, Interim Deputy City Manager
J. Christine Dietrick, City Attorney
Teresa Purrington, City Clerk
FROM: Kevin Christian, Deputy City Clerk
SUBJECT: CONVERSION OF HARD COPIES TO ELECTRONIC FILES
In accordance with the City's Records Retention Policy, certain records have been identified as being
eligible for conversion from hard copy to electronic copy and will be maintained with a trusted system as
described in the Secretary of State Guidelines for Trustworthy Electronic Document or Records
Preservation Standards.
Please sign below indicating that the record titles are appropriate for electronic retention and the retention
system meets the requirements of the records retention policy.
G r1ermann, Interim Deputy City Manager
Teresa Purrington, City C •rk
Attachments:
a) List of record to be converted
b) Relevant sections of the records retention schedule
Original: City Clerk's Office
Dietrick, City Attorney
RECORDS CONVERSION LIST
DEPT/DIV or
Category
CREATION
YEAR
DESTROY
YEAR
DESCRIPTION
Administration
2016
Permanent
07-12-20I6 Agenda Packet
Administration
2016
Permanent
07-14-2016 Agenda Packet
Administration
2016
Permanent
07-19-2016 Agenda Packet
Administration
2016
Permanent
08-16-2016 Agenda Packet
Administration
2016
Permanent
08-31-2016 Agenda Packet
Administration
2016
Permanent
09-06-2016 Agenda Packet
Administration
2016
Permanent
09-08-2016 Agenda Packet
Administration
2016
Permanent
09-20-20I6 Agenda Packet
Administration
2016
Permanent
10-04-2016 Agenda Packet
Administration
2016
Permanent
10-18-2016 Agenda Packet
Administration
2016
Permanent
I 1-01-2016 Agenda Packet
Administration
2016
Permanent
1 I-15-2016 Agenda Packet
Administration
2016
Permanent
11-30-2016 Agenda Packet
Administration
2016
Permanent12-09-2016
Agenda Packet
Administration
2016
Permanent
12-13-2016 Agenda Packet
Original: City Clerk's Office
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