HomeMy WebLinkAbout01-22-2019 Records Destruction PD - JuvenilePolice Department
1042 Walnut Street, San Luis Obispo, CA 93401-2729
805.781.7317
slocity org
January 3, 2019
To: Deanna Cantrell, Chief of Police
Christine Dietrick, City Attorney
From: Tina Storton, Administrative Assistant
Subject: REQUEST FOR RECORDS DESTRUCTION
SLO CITY Q";-0FRK
On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule.
In accordance with that policy and schedule, certain records have been identified as
eligible for destruction. A listing of those records and relevant sections from the records
retention schedule are attached.
The method of destruction will be by shredding and recycling. Indices of this information
are retained electronically in our Records Management Computer. No records will be
destroyed prior to the approved retention period. We will begin destroying the records
upon receiving your written authorization below.
See attached spreadsheet
Attachment:
Copy of Retention/Disposition Schedule
Please sign below indicating your approval for the destruction of the
records.
Chief Deanna Cantrell Wistine Die
Chief of Police ity Attorney
CERTIFICATION OF DESTRUCTION
I certify that the records listed above were properly disposed of on
Tina Storton
Administrative Assistant
Page 1 of 1
Purge Office
Record Title
Retention Period
Date
after Responsible
Code Section Remarks
Juvenile Detention LogsiSurveysiManthiX
Reports
CU + 2
i 07/2007 - 0412009
2011 Police
GC34090
!Annual InsaKOons/CarmpondencelMonthly Re porm
Juvenile Detention LogrJSurve
cniNyReports
CU + 2
02/2010 - 04/2010
2012 Police
IGC34090
Annual Serve and ins eClion
Juvenile Detention Logs/Surveys/MonthlyReports
CU + 2
0112011 - 03/2011
2013 Police
GC34090
Annual Survey and ins ection
Juvenile Detention Logs/Surveys/Monthly
Reports
CU + 2
01/2012 - 04/2012
2014 Police
GC34090
Annual ServeI and ins coon
Juvenile Detention LogalSurve
MonthlyReports
CU + 2
I 02/01/13
2015 Police
GC34090
Annual Surve
Juvenile Detention L slSurve
Juvenile Detention Logs/Surveys/Monthly
Months Reports
Reports
CU + 2
CU + 2
01/2014 - 12/2014
01015 -1212015
2016 Police
2017 Police
GC34090
GC34090
Annual Surve !Month! Reports and Logs
Annual Sumy/Manthfy Re its and Loe
Juvenile Detention Logs/Surveys/Monthly Reports
CU + 2
011$01$ • 1212016
2018 Police
GC34090
Annual Survey)Monthly Reports and L ogs
Page 1 of 1
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE
AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated