HomeMy WebLinkAbout03-05-2019 Item 10 - Calle Joaquin Lift Station and Siphon Replacement ProjectItem 10
Gl'C 1. Off,
Council Agenda
Report
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Department Name: Utilities
Cost Center:
6002
For Agenda of:
March 5, 2019
Placement:
Consent
Estimated Time:
N/A
FROM: Aaron Floyd, Interim Utilities Director
Prepared By: Dave Hix, Deputy Director, Wastewater
Jennifer Metz, Utilities Project Manager
SUBJECT: CALLE JOAQUIN LIFT STATION REPLACEMENT,,,SPEC. NO -911181
CONTRACT AMENDMENTS
RECOMMENDATION �Gvi'� ✓i I a Yom.
1. Approve and authorize the Mayor to execute a contract amendment with AECOM for
$175,827 for engineering design services for the Calle Joaquin Siphon and Lift Station
Replacement,.Spec.,ko. 9 f 11.8; rind
2. Authorize use of project funding for additional environmental permitting services by Terra
Verde Environmental Consulting and property acquisition services by Hamner Jewell &
Associates for the Calle Joaquin Siphon and Lift Station Replacement.
DISCUSSION
In 2018, National Oceanic and Atmospheric Administration (NOAA) staff informed the City that
the Calle Joaquin Siphon and Lift Station Replacement project must include the removal of the
existing sewer siphon from within the San Luis Obispo Creek channel. Sewer siphons are
common in wastewater collection systems to convey wastewater under creek channels. The
siphon removal was not proposed by the City as part of the original project concept as Natural
Resources staff believed it provided habitat value in its current location, and its removal would
result in additional creek disturbance as well as lengthen project construction.
With this new requirement, staff revisited the project to review whether other feasible
opportunities exist to eliminate the existing siphon, install the replacement with horizontal
directional drilling, and avoid disturbance to the creek environment. The original project also
involved the removal of the invasive plant, Arundo within the creek channel; the City still views,
this component as highly desirable. This work is enabled by the excavation activities conducted
for the installation of the new siphon. The City's engineering consultant, AECOM, provided a
proposal for the additional design services for the removal of the existing siphon, provided here
with the proposed contract amendment (Attachment A).
The NOAA requirement to remove the existing siphon from the creek channel requires the City
to update the project's CEQA document. Terra Verde Environmental Consulting (Terra Verde),
who is working on project permitting, has provided the attached proposal (Attachment B) to
accomplish this additional work.
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Department Name: Utilities
Cost Center: 6002
For Agenda of: March 5, 2019
Placement: Consent
Estimated Time: N/A
FROM: Aaron Floyd, Interim Utilities Director
Prepared By: Dave Hix, Deputy Director, Wastewater
Jennifer Metz, Utilities Project Manager
SUBJECT: CALLE JOAQUIN LIFT STATION REPLACEMENT, SPEC. NO. 91118,
CONTRACT AMENDMENTS
RECOMMENDATION
1. Approve and authorize the Mayor to execute a contract amendment with AECOM for
$175,827 for engineering design services for the Calle Joaquin Siphon and Lift Station
Replacement, Spec. No. 91118; and
2. Authorize use of project funding for additional environmental permitting services by Terra
Verde Environmental Consulting and property acquisition services by Hamner Jewell &
Associates for the Calle Joaquin Siphon and Lift Station Replacement.
DISCUSSION
In 2018, National Oceanic and Atmospheric Administration (NOAA) staff informed the City that
the Calle Joaquin Siphon and Lift Station Replacement project must include the removal of the
existing sewer sip hon from within the San Luis Obispo Creek channel. Sewer siphons are
common in wastewater collection systems to convey wastewater under creek channels. The
siphon removal was not proposed by the City as part of the original project concept as Natural
Resources staff believed it provided habitat value in its current location, and its removal would
result in additional creek disturbance as well as lengthen project construction.
With this new requirement, staff revisited the project to review whether other feasible
opportunities exist to eliminate the existing siphon, install the replacement with horizontal
directional drilling, and avoid disturbance to the creek environment. The original project also
involved the removal of the invasive plant, Arundo within the creek channel; the City still views,
this component as highly desirable. This work is enabled by the excavation activities conducted
for the installation of the new siphon. The City’s engineering consultant, AECOM, provided a
proposal for the additiona l design services for the removal of the existing siphon, provided here
with the proposed contract amendment (Attachment A).
The NOAA requirement to remove the existing siphon from the creek channel requires the City
to update the project’s CEQA document . Terra Verde Environmental Consulting (Terra Verde),
who is working on project permitting, has provided the attached proposal (Attachment B) to
accomplish this additional work.
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Staff continues to work with Hamner Jewell & Associates (HJA) to negotiate w ith property
owners related to easement acquisition for the siting of the lift station and siphon installation
work, including temporary and permanent easements. Due to lengthy dialog necessary to sort
through siting issues associated with the new lift station, this work has extended beyond the
original scope of HJA’s contract. HJA provided a proposal (Attachment C) to complete the
process. Staff is also recommending the City Council authorize use of project funding for
additional environmental permitting a nd property acquisition services. Both Terra Verde and
HJA are on-call consultants under contract with the City.
The project budget has a current balance of $2,579,973.94 to accommodate the contract
amendment with AECOM and additional services from Terra Verde and HJA, which total
$225,402. AECOM will update the project’s Opinion of Probable Construction Cost to identify
the necessary design and construction cost change in the upcoming 2019 -21 Financial Plan.
Consultant Services
Current
Contract
Current
Balance
Proposed
Contract
Proposed
Balance
AECOM $726,882 $2,052 $175,827 $177,879
Hamner Jewell & Associates $27,900 $7,521 $25,600 $33,121
Terra Verde Environmental Consulting $24,640 1,864 $23,975 $25,839
Total: $779,422 $11,437 $225,402 $236,839
Background
The lift station and force main on Calle Joaquin was put into service in 1967 and serves
properties in the southern portion of the City on both the east and west sides of Highway 101.
The City entered into a contract with AECOM in 2011 for two lift station replacement projects -
the Laguna and Calle Joaquin lift stations and the Calle Joaquin force main. The City’s contract
with AECOM has been amended previously to accommodate various changes in the original
project’s scope and construct ion schedule including:
• Separating the Laguna and Calle Joaquin lift stations for construction,
• Adding construction phase support for the Laguna lift station project,
• Separating the project’s force main construction from the siphon and Calle Joaquin
lift station replacement, and
• To add scope to the project for modifications to the alignment of the 101 crossing and
add landscape plans and specifications for the area surrounding the lift station.
The project’s design, easement acquisition, and environmental permitting process has been
challenging due to the existing siphon’s location and crossing of Highway 101. The City hired
HJA to assist with property acquisition for the project in 2015 and Terra Verde to assist with
environmental permitting in 2013. The City Council approved a Mitigated Negative Declaration
of Environmental Impact for the Calle Joaquin Lift Station and Siphon Project in 2016
(Resolution 10718).
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At this time, the construction documents for the project are close to 100 percent complete.
Environmental permitting is required from a number of environmental agencies including U.S.
Fish and Wildlife Service, California Department of Fish and Wildlife, Regional Water Quality
Control Board, Army Corps of Engineers, and NOAA.
Previous Council or Advisory Body Actions
The City Council approved a Mitigated Negative Declaration of Environmental Impact for the
Calle Joaquin Lift Station and Siphon Project in 2016 (Resolution 10718). The NOAA
requirement to remove the existing siphon from the Creek cha nnel requires the City to update the
project’s CEQA document. Staff proposes to work with Terra Verde to update the project’s
CEQA document and other environmental permitting for the project.
Policy Context
On April 21, 2009, the City Council adopted the City’s first Sewer System Management Plan
(SSMP). The SSMP documents a comprehensive program for sewer system operation,
maintenance and repair as required by the State Water Resources Control Board’s Statewide
General Waste Discharge Requirements. On May 20, 2014, the City Council approved
Resolution 10522 to update the SSMP.
Public Engagement
The Calle Joaquin Siphon and Lift Station Replacement project is identified as a priority project
in Financial Plan Capital Improvement Plan. The project is funded by the City’s Sewer Fund.
When the project proceeds to construction, updates will be provided on the City’s Public Works
Department website at:
www.slocity.org/government/department-directory/public-works/construction-and-traffic-updates
CONCURRENCES
Co mmunity Development concurs with the environmental review findings.
ENVIRONMENTAL REVIEW
An Initial Study and Mitigated Negative Declaration was prepared by Sage Institute for the
project in accordance with the California Environmental Quality Act and approved on April 9,
2016. The NOAA requirement to remove the existing siphon from the Creek channel requires the
City to update the project’s CEQA document, as described above.
FISCAL IMPACT
Budgeted: Yes Budget Year: FY 13-15
Funding Identified: Yes
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Fiscal Analysis:
Funding Sources Current FY Cost Annualized
On-going Cost Total Project Cost
General Fund
State
Federal
Fees
Other: Sewer Fund $2,579,973.94 $13,000 $225,402
The Calle Joaquin Siphon and Lift Station Replacement pro ject budget currently has a balance of
$2,579,973.94 to accommodate the contract amendment with AECOM and additional services
from Terra Verde and HJA, which total $225,402. Annual staffing, maintenance, equipment, and
energy cost for the Calle Joaquin Lift Station is estimated at $15,000 annually. This cost is not
expected to increase with the replacement of the lift station.
ALTERNATIVE
Elect not to approve the contract amendment. The City Council may elect not to approve the
contract amendments at this time. Council may select this alternative if it believes the lift station
and siphon replacement should be deferred. Staff does not recommend this alternative due to the
age of the lift station and the opinion of NOAA.
Attachments:
a - AECOM Amendment to Agreement
b - Terra Verde Proposal
c - Hamner Jewell & Associates Proposal
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AMENDMENT TO AGREEMENT NO. 6
THIS AMENDMENT TO AGREEMENT is made and entered in the City of San Luis Obispo on
_______________________, by and between the CITY OF SAN LUIS OBISPO, a municipal corporation,
herein after referred to as City, and AECOM, Inc., hereinafter referred to as Contractor.
WITNESSETH:
WHEREAS, on November 15, 2011 the City entered into an Agreement with Contractor for
Engineering Design Services per Specification No. 91133 and
WHEREAS, the City desires to amend the scope of services to include additional Engineering
Design Services and Contractor has submitted a proposal for this purpose that is acceptable to the City.
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants
hereinafter contained, the parties hereto agree as follows:
1. The scope of services and related compensation is hereby amended as set forth in Exhibit
A attached hereto for additional engineering design work for the Calle Joaquin Lift Station
Replacement, at cost not to exceed $175,827 per memorandum dated November 8, 2018.
2. All other terms and conditions of the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day
and year first written above.
ATTEST: CITY OF SAN LUIS OBISPO
____________________________________ By:____________________________________
Teresa Purrington, City Clerk Heidi Harmon, Mayor
APPROVED AS TO FORM: CONTRACTOR
_____________________________________ By:____________________________________
Christine Dietrick, City Attorney Ben Horn, AECOM, Inc.
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AECOM
5001 E. Commercenter Drive, Suite 100
Bakersfield, CA 93309
www.aecom.com
661 283 2323 tel
661 395 0359 fax
November 9, 2018
Jennifer Metz
City of San Luis Obispo
879 Morro Street
San Luis Obispo, CA 93401
Dear Jennifer,
Calle Joaquin Lift Station Replacement Scope Amendment No. 6
Background
The City of San Luis Obispo (City) has requested AECOM amend our currently authorized Scope of
Work to develop design details and specifications to remove the existing siphon and restore the creek
channel, confirm and finalize the design documents, develop a recommended sequence of
construction, and revise the efforts for construction phase services commensurate with the level
necessary to construct the design.
SCOPE OF WORK
This Scope Amendment includes the following tasks:
TASK GROUP 1: Project Management and Coordination
Task 1.1: Project Meetings
AECOM will attend three (3) progress and coordination meetings during the final design of the
project. Additional meetings for other tasks are included in their respective task.
Task 1.2: Project Management
AECOM will provide additional project management and coordination with the City’s Project Manager.
Task 1.3: CEQA and Permitting Support
AECOM will provide additional CEQA and Permitting coordination with the City and their
subconsultant.
TASK GROUP 2: Siphon Removal and Restoration
Task 2.1: Existing Siphon Removal and Creek Restoration Design
In order to comply with a request from the National Marine Fisheries Service (NMFS), AECOM will
provide plans, specifications, and opinion of probable cost (OPC) to remove the existing siphon from
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the channel of San Luis Obispo Creek and restore the channel. The design is based on the following
parameters from the City:
Removal of an approximately 15-20 foot section of the existing sewer pipeline and concrete
encasement from the center of the channel;
Installation of a water diversion to isolate the instream work area including dewatering;
Construction of a roughened channel.
For NMFS review purposes, separate set of bid documents will be prepared for Task 2.1.
Subtasks include the following:
Channel Design
o Background Review, Hydrologic Data Collection
o Site Reconnaissance, Sampling and Analysis
o Determine Design Flows, Criteria and Constraints
o Hydraulic Modeling (Existing and Iterative Design)
o Fish Passage Assessment and Design
o Grade Control, Channel Substrate and/or Bank Design
o Material Balance Iterations
Revegetation Design
o Planting plan, details, and schedule
o Irrigation plan, details and schedule
o Planting preparation plan
o Seeding and mulching plan
o Willow pole cuttings installation plan
o Container plant and tree seed installation plan
o Plant establishment plan (1-Year)
o Long term maintenance and monitoring plan (Year 2-5)
o Propagule collection plan
Deliverables:
60% Submittal consisting of the following (7 hard copies):
o Draft half-size (11” x 17”) drawings
o Draft technical specifications
o Draft opinion of probable construction costs (OPC)
90% Submittal consisting of the following (7 hard copies)
o Revised half-size (11” x 17”) drawings
o Revised technical specifications
o Revised OPC
Once the design documents are approved by the NMFS, the design will be incorporated into Project’s
final design documents as part of Task 3.2.
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TASK GROUP 3: Finalize 100% Design Documents for Bid
Task 3.1: Develop Recommended Sequence of Construction
AECOM will conduct two meetings with City staff and the City’s construction inspector (Filippin
Engineering) to determine a recommended sequence of construction for the project. The meetings
will allow all parties to evaluate the various permit schedule requirements alongside standard
construction practices and continued sewer service requirements to determine the optimum timing for
bidding, construction, and duration of the project. The conclusions from these meetings will be
summarized in an email and incorporated into the Project specifications as part of Task 3.2.
Deliverables:
Recommended Sequence of Construction email
Task 3.2: Finalize Design Documents for Bid
AECOM will finalize the 100% Design Documents for bid including the plans, specifications, and
OPC. This task includes the following subtasks:
Incorporate approved siphon removal and creek restoration design documents developed in
Task 2;
Revise specifications to include the sequence of construction developed in Task 3.1;
Update design documents based on final permit requirements from all agencies;
Update design documents based on final agreement with Motel 6;
Reduce the size of the Highway 101 crossing casing to 24-inch diameter and revise the
construction method;
Due to the delays in design, review specifications to identify changes in manufacturer product
lines, design standards, and environmental laws that effect the specifications. Update
specifications as necessary;
Incorporate recommended revisions based on the survey consultant review of the project
survey;
Incorporate recommended revisions based on the geotechnical engineering consultant
review of the project geotechnical report;
Conduct a constructability review of the design documents;
Final QA/QC of the design documents.
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Deliverables:
Final Submittal consisting of the following (7 hard copies and electronic copy in PDF format)
o Final half-size (11” x 17”) drawings
o Final technical specifications
o Final OPC
Additional Engineering Services
If requested by City, AECOM will provide the following additional services, beyond the services
included in our Scope of Work, on a time and materials basis based on the current rate schedule:
A. Attendance to additional meetings beyond those specifically identified.
B. Planning, analysis or design of additional or alternative facilities, including facilities offsite
from the proposed project site.
C. Services associated with prequalification of contractors other than as specifically defined
herein.
D. Any additional project-related services not specifically included in Scope of Work.
Client Furnished Services
The following services or information will be provided by City or its consultants:
A. Information for inclusion in the cost opinion and/or bid item descriptions on project
components not being prepared by AECOM.
B. Copies of all relevant reports, studies, drawings, correspondence, and other relevant
project information or data. We have assumed that the City will provide all relevant
planning information identifying existing and future design flows for the lift station.
Schedule
The preliminary schedule for this scope of work assumes a notice-to-proceed (NTP) date of
December 21, 2018 and bidding for the project to commence June 28, 2019.
Budget
AECOM’s budget for the scope items described above is $175,827, and will not be exceeded unless
additional authorization is requested and granted by the City in writing. AECOM’s fee and costs will
be invoiced on a Time and Materials basis.
These services will be provided according to the terms and conditions defined in the Agreement
between the City and AECOM for Design Services for the Calle Joaquin and Laguna Lift Station
Replacement project, dated November 15, 2011. Scope and deliverables for this work will be as
described above.
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We anticipate this proposed scope of work meets your expectations. Please indicate your
authorization by signing in the space provided below, and return this request, or contact me if the City
requires revisions to the proposed scope of work.
Sincerely,
___________________________
Daniel S. Cronquist, PE, PLS
Project Manager
___________________________
Ben Horn, PE
Managing Engineer
Client Authorization
___________________________________
Signed:
Title:
Date:
Enclosed:
Scope Amendment Budget
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Scope Amendment BudgetDesign Services forCity of San Luis ObispoAmendment No. 6Utilities DepartmentPersonnel HoursBudgetTask DescriptionTech.Practice LeaderPrincipal Eng/ArchSenior Engineer IISenior Water Resources EngineerAssociate EngineerRestoration EcologistCADD SupervisorTechnical TypistTotal HoursLaborNon-LaborSubconsultantTotal Non-LaborTotalTask 1 - Project Management and Coordination1.1 Project Meetings (3 meetings)10 10 1,800$ 144$ 144$ 1,944$ 1.2 Project Management4 48 52 9,480$ 758$ 758$ 10,238$ 1.3 CEQA and Permit Support8 4 12 2,120$ -$ 2,120$ Subtotal- 4 66 4 - - - - 74 13,400$ 902$ -$ 902$ 14,302$ Task 2 - Siphon Remove and Restore2.1 Channel Design- -$ -$ -$ -$ Background Review, Hydrologic Data Collection20 20 3,400$ 272$ 272$ 3,672$ Site Reconnaissance, Sampling and Analysis20 20 3,400$ 272$ 272$ 3,672$ Determine Design Flows, Criteria and Constraints16 16 2,720$ 218$ 218$ 2,938$ Hydraulic Modeling (Existing and Iterative Design)4 60 64 11,320$ 906$ 906$ 12,226$ Fish Passage Assessment and Design40 40 6,800$ 544$ 544$ 7,344$ Grade Control, Channel Substrate and/or Bank Design40 40 6,800$ 544$ 544$ 7,344$ Material Balance Iterations32 32 5,440$ 435$ 435$ 5,875$ 60% Design Package4 80 40 4 128 19,680$ 1,574$ 1,574$ 21,254$ 90% Design Package5 2 48 32 2 89 14,100$ 1,128$ 1,128$ 15,228$ 2.2 Revegetation Design- -$ -$ -$ -$ Revegetation Plans12 36 18 66 9,090$ 727$ 727$ 9,817$ Revegetation Specs7 21 2 30 4,170$ 334$ 334$ 4,504$ Revegetation OPC2 6 1 9 1,230$ 98$ 98$ 1,328$ Subtotal9 21 6 356 - 63 90 9 554 88,150$ 7,052$ -$ 7,052$ 95,202$ Task 3 - Finalize 100% Design Documents for Bid3.1 Sequence of Construction (inc. 2 mtgs)4 10 14 2,640$ 211$ 211$ 2,851$ 3.2 Finalize Design Documents- -$ -$ -$ -$ Incorporate siphon removal2 2 8 2 14 1,800$ 144$ 144$ 1,944$ Revise specs for sequence2 2 2 6 800$ 64$ 64$ 864$ Update for permit requirements2 6 8 16 2,500$ 200$ 200$ 2,700$ Update for Motel 62 6 8 16 2,500$ 200$ 200$ 2,700$ Hwy 101 crossing changes12 4 8 8 2 34 6,820$ 546$ 546$ 7,366$ Final Revegetation Design19 57 18 2 96 13,215$ 1,008$ 1,008$ 14,223$ Final Channel Design5 2 40 24 2 73 11,740$ 939$ 939$ 12,679$ 11/9/2018Page 1 of 2Packet Pg. 53Item 10
Scope Amendment BudgetDesign Services forCity of San Luis ObispoAmendment No. 6Utilities DepartmentPersonnel HoursBudgetTask DescriptionTech.Practice LeaderPrincipal Eng/ArchSenior Engineer IISenior Water Resources EngineerAssociate EngineerRestoration EcologistCADD SupervisorTechnical TypistTotal HoursLaborNon-LaborSubconsultantTotal Non-LaborTotal Spec review and update2 4 8 8 2 24 4,060$ 325$ 325$ 4,385$ Survey review updates2 4 6 860$ 69$ 69$ 929$ Geotechnical review updates2 2 4 8 1,700$ 136$ 136$ 1,836$ Constructibility review4 8 6 8 26 4,880$ 390$ 390$ 5,270$ Final QA/QC16 4 8 8 2 38 7,940$ 635$ 635$ 8,575$ Subtotal41 49 64 40 12 57 94 14 371 61,455$ 4,867$ -$ 4,867$ 66,322$ Total50 74 136 400 12 120 184 23 999 163,005$ 12,822$ -$ 12,822$ 175,827$ Personnel Category$/HRTech.Practice Leader $280.00Principal Eng/Arch $210.00Senior Engineer II $180.00Senior Water Resources Engineer $170.00Associate Engineer $130.00Restoration Ecologist $120.00CADD Supervisor $125.00Technical Typist $90.0011/9/2018Page 2 of 2Packet Pg. 54Item 10
3765 South Higuera Street, Suite 102 San Luis Obispo, CA 93401 805‐701‐4648 bdugas@terraverdeweb.com
October 9, 2018
Jennifer Metz
Utilities Project Manager
City of San Luis Obispo
879 Morro Street
San Luis Obispo, CA 93401
RE: Calle Joaquin Lift Station Replacement Project – Continued Permitting Assistance
Dear Ms. Metz,
Per your request, Terra Verde Environmental Consulting, LLC (Terra Verde) has prepared the
following scope of work and cost estimate to provide continued permitting assistance for the
City of San Luis Obispo (City) Calle Joaquin Lift Station Project (project). Due to recent feedback
received from the National Marine Fisheries Service (NMFS), the project is currently going
through design modifications to include the removal of the existing siphon that was originally
planned to be abandoned in place and installation of a roughened channel for grade control.
The City has determined that there will not likely be enough time to install and switch the new
sewer line into service and remove the existing sewer during a single construction season. As
such, it expected that the proposed project will require two consecutive seasons to complete
with installation of the new sewer line in Year 1 (Phase 1) and removal of the existing line and
installation of the roughened channel in Year 2 (Phase 2).
Terra Verde has been asked to support the approval of the revised project description and
acquisition of the final agency permits for the revised project (Phase 1 and 2). This scope of
work entails the following tasks:
Task 1 – Project Description Addendum and Agency Submittals (Phase 2)
Task 2 – CEQA Documentation/Prepare Subsequent Mitigated Negative Declaration
Task 3 – Revise Habitat Restoration Plan
Task 4 – Biological Resources Assessment Memorandum
Task 5 – Permit Tracking and follow‐up Support
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Task 1 – Project Description Addendum (Phase 2)
Under this task, Terra Verde would update the current project description to include the
pipeline abandonment and roughened channel component (Phase 2) and submit the project
updates to the regulatory agencies. This would include the following:
Update graphics showing the revised work area.
Support final project description development that includes details on area of
disturbance, volumes of material, type of material, stockpile locations, updated
impact calculations, etc.
Review the updated Phase 2 site plans and provide technical support (once available
from project engineer; assumed later date).
Submit the project description update and amendments to the regulatory agencies
for review/comment.
Task 2 – Prepare CEQA Documentation
Terra Verde will be responsible for preparing the updated CEQA documentation for the project.
For the purposes of this scope of work, we have assumed that the appropriate CEQA document
will be a subsequent Initial Study and Mitigated Negative Declaration (IS/MND). The
subsequent IS/MND will include the requested project description revisions related to facility
improvements, construction methods, sequencing, and schedule. The evaluation of
environmental impacts will utilize the technical information included in the original IS/MND
prepared for the Calle Joaquin Siphon and Lift Station Replacement (October 7, 2015), to the
extent feasible. The environmental baseline will be updated, as appropriate, based on the
Biological Resources Assessment Memorandum (refer to Task 4) and existing baseline data
available from the City (e.g., traffic, water and wastewater capacities, etc.). The IS/MND will be
prepared using the City standard format. This task also includes time to draft the required
public notices.
Task 3 – Revise Habitat Restoration Plan
Terra Verde will update and revise the Habitat Restoration Plan (HRP) to include details on the
roughened channel component as well as the temporary erosion control measures and Best
Management Practices that will be necessary to temporarily stabilize the site between phases.
We have assumed one round of review by the City prior to submittal to the regulatory agencies
for review as part of Task 1 (above).
Task 4 – Biological Resources Assessment Memorandum
Terra Verde will review the existing Biological Resources Assessment prepared by Sage Institute
(May 2015) to ensure that the biological resources impact analysis adequately addresses the
revised project components. This will include a desktop analysis of the California Department of
Fish and Wildlife California Natural Diversity Database for any recent sensitive biological
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resources occurrences as well as a brief inspection of the proposed roughened channel area
and an immediate buffer area. The findings will be included in a summary memorandum which
will supplement the subsequent IS/MND in Task 2 above.
Task 5 – Permit Tracking and Follow‐up Support
After submittal of the updated project materials (Task 1), Terra Verde will continue to work
with the City and the regulatory agencies to meet the City’s construction schedule. This
communication will be maintained throughout the project permitting process. These
communications include providing agencies with information from other resource agencies
involved in the project including the updated CEQA documentation for further permit
processing and approval. This is assumed to include follow‐up correspondence with the
regulatory agencies (e.g., email, phone calls, etc.), additional site visits, and possibly additional
project team meetings. This task does not include conducting additional resource surveys or
development of technical reports or plans.
Cost Estimate
The total not‐to‐exceed amount of this work is estimated to be $23,975.00 and includes a 15%
contingency to account for unforeseen support tasks to complete the permit process. Any
changes to this scope or cost estimate will be approved in advance by the City prior to out of
scope work occurring.
Assumptions:
Task 1 includes up to one (1) additional meeting with the project team.
Phase 1 will be completed as originally proposed (i.e., trenching). If HDD is proposed, a
separate scope of work will need to be prepared to support consultation with agencies
on substantial project changes and determine permitting requirements.
The City and/or Engineer will provide details on area of disturbance, volumes of
material, type of material, and stockpile locations.
The City will provide engineering specifications and drawings for use in final permits, as
necessary.
All draft deliverables will be provided to the City in electronic format, unless otherwise
requested
Task 2 includes up to two (2) meetings with the City planner.
No additional technical documents, other than those which already exist (or are
proposed under the tasks above and are included in this scope of work), will be required
for the IS/MND.
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The City will provide a list of names and addresses to be used for noticing the Draft
IS/MND.
Task 5 assumes one additional site visit with agency staff, as necessary, to discuss the
Phase 2 design component (i.e., roughened channel).
The City will provide checks for all additional permit application fees.
Assumes the U.S. Army Corps of Engineers will concur with proposed draft PD.
Assumes Regional Water Quality Control Board will accept responses for Phase 1.
Assumes the existing California Department of Fish and Wildlife Streambed Alteration
Agreement can be amended to include Phase 2.
If you should have any questions and/or require further information for review purposes,
please contact me at bdugas@terraverdeweb.com or at 805‐701‐4648.
Sincerely,
Brian Dugas
Principal Biologist
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