HomeMy WebLinkAbout02-27-2019 Records Conversion - Finance Journal entries and Credit Card Staments 2016-2017Finance & Information Technology
I 990 t'aim Street. San Luis Obispo_ CA 93401-3249
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MEMORANDUM
DATE: 02/27/2019
TO: Teresa Purrington
Christine Dietrick
FROM: Serenity Whorley
SUBJECT: CONVERSION OF HARD COPY TO ELECTRONIC RECORDS
In accordance with the City's Records Retention Policy, certain records have been identified as being
eligible for conversion from hard copy to electronic copy and will be maintained with a trusted system as
described in the Secretary of State Guidelines for Trustworthy Electronic Document or Records
Preservation Standards. CA.Gov. 34090.5
Record Titles to be eligible for electronic retention:
Accounts Receivable
• Journal entries from the fiscal years of 2016-2017
Accounts Payable
• Credit card statements from the fiscal years of 2016-2017
Please sign below indicating that the record titles are appropriate for electronic retention and the
retention system meets the requirements t i ecords retention policy.
OBrigitte Elke Christine Dietrick Teresa Purrington
Finance Director City Attorney City Clerk
Original: City Clerk's Office
Copy: Finance