HomeMy WebLinkAbout04-02-2019 Item 11 - Farmers Market Safety Bollard Project
Department Name: Public Works
Cost Center: 5010
For Agenda of: April 2, 2019
Placement: Consent
Estimated Time: N/A
FROM: Daryl Grigsby, Director of Public Works
Prepared By: Jake Hudson, Interim Deputy Public Works Director
Matt Crisp, Transportation Planner/Engineer III
SUBJECT: FARMERS MARKET SAFETY BOLLARD PROJECT
SPECIFICATION NO. 91673
RECOMMENDATION
1. Approve the devices and locations for the “Farmer’s Market Safety Bollard Project,
Specification No. 91673,” and authorize staff to advertise for construction bids; and
2. Authorize the City Manager to award a contract if the total of the bid plus contingency is
within the available project estimate of $850,000.
DISCUSSION
Background
In the February 2018 Mid-Year Budget Review, a project was identified to improve security at
the downtown Thursday Night Farmers Market, Mission Plaza, and other downtown special
events. Ten locations were identified for increased protection at all the vehicular points of entry
into the streets used for Thursday Night Farmers Market and to the entrance into Mission Plaza
from Broad Street. After extensive research, staff determined that the most cost-effective
solution is a shallow retractable barricade system, as shown in Figure 1 below. Other systems
and options require foundations that would require extensive relocation of underground utilities
and were cost prohibitive.
Figure 1: Example Retractable Barricade
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To determine the phasing, Staff reviewed locations with the Police and Fire Departments, and the
leadership of Downtown Association, and decided the highest priority locations were on both
ends of Higuera, both ends of Chorro, and the entrances to Mission Plaza from Broad and
Monterey Streets. The remaining Farmers Market approaches, which include Broad, Garden, &
Morro Street will be proposed as a second phase at a later time. Device locations are illustrated
in Figure 2 below.
Figure 2: Location Map
* Future Locations
As shown in the in Figure 2; the Safety Bollard project includes the following features:
1. Retractable barricades at locations A, B, C, & D
2. Removable, lockable bollards at location E
3. Additional improvements to facilitate installation at locations A and C:
a. Location A
i. Installing a bulb-out on the northeast corner of Higuera/Nipomo to protect one of the
oldest and largest street trees in Downtown.
ii. Replacing the substandard storm drain infrastructure at this location, includes two
drainage inlets with drop basins to be connected with the trunk line under Nipomo
Street.
iii. Replacing an old wooden utility box which will be added to the City’s Public Art
Program.
b. Location C
i. The San Luis Creek bridge deck is directly under the third lane on Higuera Street near
Osos Street without enough cover to install a barricade in the roadway. For this
single lane, an impact attenuator will be purchased and installed on an existing City
truck used for Farmer’s Market. The attenuator will be placed on the truck and
parked adjacent to the barricades. An example of this attenuator is shown below in
Figure 3.
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ii. An alternative solution was explored at this location, which included locating a
retractable barricade further towards Morro Street to avoid conflicts with the bridge
deck; however, this would result in the elimination of vendor booth spaces during the
Farmers Market, therefore this option was not selected.
Figure 3: Attenuator
The barricades present an opportunity for public art installation similar to the City’s Utility Box
art program. Once installed, Lindsey Stephenson, the City’s Parks and Recreation and Public Art
Manager will seek proposals for public art for the barricades and begin the juried selection
process.
Policy Context
The Downtown Security project is consistent with the General Plan Safety Element Policy 9.1:
Emergency Preparedness and Response, City of San Luis Obispo Municipal Code Title 10
Vehicles & Traffic, and the City of San Luis Obispo Fire Department Strategic Plan Section
1.3.1 enhance safety and preparedness at Farmers’ Market.
This project is also consistent with the National Transportation Safety Board findings and
recommendations for safety in public venues and events such as the Downtown Farmers Market.
Public Engagement
Public Engagement for this project primarily took place during the 2017-19 Financial Plan
Supplement process. Further engagement occurred with targeted groups such as the Downtown
Association.
CONCURRENCES
Public Works Staff developed this plan in close coordination with the Fire, Police, Community
Development, and Parks and Recreation Departments. The City also coordinated with the
Downtown Association to find an effective product that worked for both emergency services and
maintained the spirit of the Downtown. All of which provided concurrence on the proposed
plan.
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ENVIRONMENTAL REVIEW
This project is located within one of the City’s archeologically sensitive sites and will follow the
mitigation measures identified in the initial study performed by the City and the resulting negative
declaration related to street excavation projects in sensitive areas. These measures include the
presence of a historical archaeologist who will monitor the site during excavation and trenching.
The initial study, which contains the specific mitigation measures, is included in the bid documents
as well as Attachment C.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2018-2019 (CON)
Funding Identified: Yes
Fiscal Analysis:
As shown in the table below the Farmer’s Market Safety Bollard Project was approved during
the adoption of the 2018-19 Financial Plan Supplement, as a capital improvement project under
Infrastructure & Transportation. The Council budgeted $1,132,000 for FY 2017-19 and $4,000
has been spent to date on Survey & Design. The Proposed project is estimated at $850,000
leaving an anticipated balance of $278,000. Of that remaining $278,000; $107,000 is proposed
for other anticipated costs such as fleet acquisition and on-going deployment costs leaving a total
remaining balance of $171,000 that is proposed to be reserved for later phases of the project or
contingency if construction bids are higher than anticipated.
Funding FY 2017-19
2017-19 Budget $1,132,000
Total Funding: $1,132,000
Expenditures to Date FY 2017-19
Survey & Design ($4,000)
Total Current Balance: $1,128,000
Proposed Project Costs FY 2017-19
Project Construction Estimate ($850,000)
Total Balance After Proposed Project: $278,000
Other Anticipated Costs FY 2017-19
Fleet Acquisition ($75,000)
On-Going Deployment Costs ($32,000)
Total Remaining Balance for Next Phase / Contingency $171,000
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ALTERNATIVES
1. Deny authorization to advertise. The City Council may choose not to authorize the project
advertisement. This is not recommended since the project has been identified as necessary to
meet the National Transportation Safety Board’s findings.
2. Direct Staff to increase or reduce the number of locations to be installed with this phase.
Staff does not recommend increasing the locations to be installed with this phase as plans
have been developed and any additions would cause potentially extensive delays and can be
completed in a future phase. Staff also does not recommend reducing the locations as they
were strategically chosen to cover the major entrances into the Farmer’s Market.
Attachments:
a - Financial Plan Entry
b - Plan set
c - Archeologically sensitive area initial study
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CAPITAL IMPROVEMENT PLAN - INFRASTRUCTURE & TRANSPORTATION Farmers Market Security Bollards - FY 2017-18 Project Description Community Priority New Project Major City Goal & Other Important Objectives Measure G Priority Purpose and Need There has been growing concern regarding farmers market security in the wake of incidents at public gatherings around the country and abroad that have resulted in serious injuries and deaths. In 2014 a motorist drove thru barricades at the Hawthorne Farmers Market in New Jersey striking and killing one pedestrian and injuring two others. Again in 2014 a motorist drove thru barricades at a music festival on Red River Street in Austin Texas striking and killing four pedestrians and injuring 21 others. In 2013 a motorist drove around barricades onto the Venice beach oceanfront walk striking and killing one pedestrian and injuring 11 others. In 2003 a motorist drove thru barricades at the Santa Monica Farmers Market striking and killing ten pedestrians and injuring 63 others. The Santa Monica Farmers Market incident was investigated by the National Transportation Safety Board (NTSB), which made findings rrier system might have arrested or ating or greatly reducing the number d several civil lawsuits totaling $21 million. As a result of the initial NTSB finding the City updated and upgraded our Farmer's Market traffic control to have better signage on all approaches as well as additional upgraded barricades on each street approach. Due to the recent increase in vehicle intrusions into crowded public events, staff is recommending that we upgrade protection for the approaches to the Farmer's Market event to improve barrier between attendees and vehicles. Staff is proposing to the City of Santa Monica by installing a combination of manual/removeable and automatic/retractable bollards across the two street entrances of the Mission Plaza and nine street entrances to the Farmers Market as shown in the figure to the right. Manual/removeable bollards have a lower installation cost than automatic/retractable bollards but require higher ongoing operational costs due to an additional vehicle to transport them, additional personnel to install and remove them, and longer setup times which will require earlier street closures and parking restrictions. Automatic/retractable bollards will be considered for the wider, higher volume approaches such as Chorro/Monterey and Higuera/Osos whereas the manual/removable bollards will be prioritized for other, narrower lower volume approaches such as Monterey/Broad and Garden/Higuera. The bollard type (manual or automatic) to be used at each location will be determined in consultation with the San Luis Obispo Police & Fire Departments as well as the Downtown Association. Staff also is recommending in placing high priority on implementaiton of this project due to the continued exposure of event participants and referring other, less critical projects until it is completed. Packet Pg. 96Item 11
CAPITAL IMPROVEMENT PLAN - INFRASTRUCTURE & TRANSPORTATION Augmentation & Reprioritization of ResourcesThis is an unanticipated new mid-budget cycle project therefore there is inadequate staff and resources to implement the project at this time. To address this resource shortfall staff is proposing several measures: 1. One-time augmentation of Transportation Temporary Staff Hours 2. Postponement of work of the Neighborhood Traffic Management (NTM) Program until June of 2019 3. On-going augmentation of Farmers Market Temporary Staff hours 4. Fleet Expansion of one Vehicle The augmentation of temporary Transportation Staff Hours and postponement of the Neighborhood Traffic Calming program will allow for project implementation to occur quickly and start construction for at least part of the work within the next 12 months. The augmentation of temporary Farmers Market Staff hours and addition of a truck to haul bollards will allow for ongoing operations and occur a little later in the implementation of the project. The primary program that will be affected by this new project is deferral of the Neighborhood Traffic Management (NTM) Capital Project (CIP) proposed as part of the 2017-19 Financial Plan. This work included focus in three neighborhoods; Chorro Street, High Street, & Buchon Street. Under this proposal work on the NTM CIP is to be postponed until June of 2019. Staff is recommending postponement of the NTM capital project as opposed to other Capital Projects primarily for 3 reasons; 1) The NTM CIP is currently underfunded and postponing work may allow for annual funding allocations to catch up with anticipated costs, 2) Unlike most other projects, the NTM CIP does not have external time constraints such as grant deadlines, contractually memorialized schedules, or are prerequisites for other projects, and 3) The NTM CIP has an unusually high ratio of staff time to implement physical improvements for the community, and thereby postponement of the NTM program would have one of the lowest impacts to project delivery and would free up staff time that is proposed to be augmented with temporary staff hours to implement the Farmers Market Bollard Project. Status This is a new project proposed to be added as part of the Mid-Year 2017-18 budget. Project Team Lead Department: Public Works, Transportation Planning & Engineering Operating Program Numbers & Titles: 50500 Transportation Planning & Engineering, 50330 Signals & Street Lighting, 50300 Streets Maintenance Assignment Program/Work Group Estimated Hours Project Manager Transportation Engineering 600 Contract Management Transportation Engineering 40 Construction Management CIP Engineering Construction 100 Farmers Market Setup Streets 40 Hours Monthly On-Going Operations & Maintenance Transportation Eng. & Signals 2 Hours Monthly On-Going Anticipated Facility Life Span: Service Life of Bollards are anticipated to 20-30 years. Packet Pg. 97Item 11
CAPITAL IMPROVEMENT PLAN - INFRASTRUCTURE & TRANSPORTATION NOTE: The total extent of public and private utility conflicts with bollard foundations is unknown at this time, there is potential for the time frame and cost to escalate significantly. After survey work is completed the project schedule and cost estimates will be updated. Packet Pg. 98Item 11
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